Category Archives: Resource Management BLOG

Live Field Data Impacts Ghost Assets and Employees

Live Field Data Impacts Ghost Assets and Ghost Employees Feature Image

Live Field Data Impacts Ghost Assets and Ghost Employees3 Ways Live Field Data Impacts Ghost Assets and Ghost Employees

By Shannon Corgan, Director of Marketing

In construction, margins are razor-thin, and losing money on projects impacts cash flow. Without live field data syncing with your payroll, ERP, and HR applications, there are many ways you’re unnecessarily increasing your project costs. Have you ever stopped to think about how live field data impacts ghost assets and ghost employees? When you add up the cost of ghost assets and ghost employees on your projects, the numbers can surprise you. The first step in the process is to understand what ghost assets and ghost employees are.

Ghost Assets and Challenges

Ghost assets are physical assets like equipment or tools on your books that you can’t locate. You may not locate them because they are missing or stolen. This reduces your field employee’s productivity and efficiency. They’re looking for tools and equipment in your inventory but they aren’t there. This drives up your project’s labor costs.

Live Field Data Equipment TrackingIn addition to driving up labor costs in the field, ghost assets also impact your financial statements. You’re continuing to pay insurance premiums on assets you no longer have. You’re also not writing the assets off as a loss. If you haven’t even thought about live field data for tracking tools and equipment, don’t worry, most contractors haven’t. According to the Live Field Data Usage Report, only 21% of contractors have access to live field data for tools and equipment. 34% of contractors don’t even track tools or equipment.

What are Ghost Employees and How Does It Happen?

Ghost employees are terminated employees that are still receiving paychecks. Ghost employees surface when an employee quits, and another employee submits time for them, whether or not intentionally.  Sometimes, a supervisor fills out a preprinted project time card or standard spreadsheet with the terminated employee’s name on it. Unfortunately, without automated controls in place, payroll still cuts checks for these terminated employees. Ghost employees receive paychecks after they quit their jobs.  It’s likely that the supervisor or employee also forgot to turn in the termination paperwork or they lost it.

The terminated employee continues to get paid after they quit, and it’s a major issue. Ghost employees inflate labor costs and there is no output for the man-hours. This affects the budgeted man-hours for a project and makes it difficult to keep the project on budget. This could go on for months and have a significant impact on the project’s budget. Live field data impacts ghost assets and ghost employees postitively in these 3 ways:

1. Integrate Live Field Data with Back Office Systems

When you integrate time and equipment tracking with your ERP and Payroll applications, you can’t clock in terminated employees. Cloud-based mobile workforce platforms make it easy for employees or supervisors to fill out their termination paperwork in the same app as they track their labor hours and equipment. It’s easy for employees to find the termination form in the mobile app. They’re already familiar with it because they use every day to track their time.

As soon as the employee submits the digital termination form on their mobile app, it’s automatically emailed to payroll and human resources. The back-office systems update their employment status on their termination date. The time tracking app syncs with the back-office systems in real time with their updated terminated employment status. This prevents anyone from clocking in a terminated employee. This is one way that live field data impacts ghost employees. When the systems are all in sync for their employment status, no one can enter hours for a terminated employee. As a result, they don’t cut payroll checks for terminated employees.

Accurate employment statuses also prevent theft or loss of tools or equipment. Mobile workforce apps track time and equipment in the same app and prevent terminated employees from checking out equipment. Only active employees can check out tools and equipment. This keeps your equipment inventory more accurate, and the equipment is only available to active employees. Live field data impacts your business the most when you integrate it with all of your back-office business systems. It substantially reduces ghost assets and ghost employees.

2. Face Recognition Is 2nd Line of Defense Against Ghost Assets and Ghost Employees

Automated biometric face recognition is one of the most important ways live field data impacts ghost assets and ghost employees. It’s your second line of protection against terminated ghost employees with an active employment status. Automated face recognition compares each employee’s unique profile photo to the clock in photo using biometric measurements. If the photos don’t match, it flags the time record. When that time record syncs to the cloud system, it alerts the supervisor and payroll admin. It’s a good check and balance that both the supervisor and the payroll admin are notified of the mismatch.

The mismatch alert allows the supervisor or payroll admin to remove the ghost employee’s hours before payroll processing. It also reminds the supervisor to submit the termination paperwork immediately and investigate who clocked in for the ghost employee. This significantly reduces any opportunity for any employee to clock in a terminated employee.

Face recognition also helps keep your tools and equipment inventory and assignment accurate. Biometric face recognition makes sure the person clocking in is the person who has the piece of equipment. If a piece of equipment is missing, it’s easy to know who had it last. Face recognition helps reduce ghost assets with verifiable biometric documentation of who is responsible for the piece of equipment. They don’t want to be accountable for the equipment they don’t have. As a result, employees are more likely to keep asset assignments accurate. Live field data impacts the accuracy of your labor and equipment tracking.

3. Global Visibility Reduces Ghost Assets Costs

It’s much easier to track tools and equipment with a mobile app. Many times employees work in remote areas without cellular service or Wi-Fi access. With a cloud-based mobile workforce app, employees can check in and out tools and equipment as they use them to keep an accurate inventory. The app updates the equipment assignment so you know who is responsible for it. As soon as employees have service, all the data in the mobile app can sync to the cloud and it’s updated globally. Using a mobile workforce platform that tracks their time, forms, and equipment in the same app keeps everything in sync with the back-office systems. It makes it simple for employees to accurately track the tools and equipment they’re using. It keeps the equipment inventory and assignment accurate and in one central place.

If a piece of equipment is missing, it’s easy for employees to fill out a missing equipment form. The equipment manager receives the automated form, so he or she can investigate. If the equipment manager is can’t locate the piece of equipment, he or she can quickly file an insurance claim. The equipment manager can immediately notify the accounting department to write off the lost equipment. With only 21% of companies with live field data for tools and equipment, it’s common that they don’t know for months or years about missing or lost equipment. The insurance premiums continue to be paid and are escalating project costs. Live field data positively impacts ghost assets because it expedites the flow of information to the right people to reduce the negative financial impact. Live field data impacts your company substantially when you centralize all your field data all in one app and sync it with your back-office systems.

Next steps with Live Field Data 

When you capture live field data all in one app, it can have a tremendous impact on solving ghost assets and ghost employee issues for your business. When you sync live field data with all your back-office applications, you have controls in place to prevent ghost assets and ghost employees from haunting your business financials. With only 21% of contractors capturing live field data for tracking tools and equipment, it’s one small step that can drive big cost savings. Contractors should harness the power of technology to put the controls and alerts in place to eliminate ghost assets and ghost employees which results in lower project costs. To learn more, schedule a custom demo of WorkMax. 

Live Field Data’s Accuracy is Top Benefit

Live Field Data's Accuracy

Live Field Data's Accuracy Header

Live Field Data’s Accuracy is Top Benefit
By Shannon Corgan, Director of Marketing

Live Field Data's Accuracy Top Benefit from Live Field Data Usage Report 2020

You’ve probably heard everyone talking about live field data or real-time field data and it sounds great, doesn’t it? You might be thinking, “What’s the big deal with live field data? How is it going to help my business?” Well, inquiring minds like us wanted to know what your peers thought, so we reached out to 134 contractors in June to find out. Do you want to know what we found out in the Live Field Data Usage Report? The survey revealed that live field data’s accuracy is the top benefit.

Here are three ways that live field data’s accuracy will improve your business operations:

1. All of your field data is digitized
Did you know the construction industry is one of the least digitized industries in the world? When you integrate live field data in one app with your ERP, everything is completely digitized. All the project performance data from the field is digitally collected on any mobile device and synced with the ERP. As a result, human error is drastically reduced. There are no keying errors when employees enter handwritten data from paper into a spreadsheet for import or directly into a desktop application. All the data is digitized and significantly improves live field data’s accuracy.

For those that use spreadsheets, you’re eliminating importing errors. You don’t have to remember every time you import, which fields on your spreadsheet match the ERP standard fields. We’ve all had to import data and accidentally mapped a field wrong. Sometimes we catch it and sometimes we don’t. These are just a few of the reasons why paper and spreadsheets lead to field data collection accuracy errors. Paper forms and spreadsheets can’t restrict employees’ responses with picklists to capture the data you need in the format you need it in.

In our 2020 Live Field Data Usage Report, we found that 66% of contractors are still using paper and spreadsheets to collect some of their field data. Only 14% are exclusively using paper and spreadsheets, so there’s definite growth towards using technology to collect field data. There’s a long way to go before the construction industry is fully digitized and can capitalize on live field data’s accuracy.

2. Project Cost Data is In Sync with Field Data Collection
When you integrate your live field data with your ERP or accounting system, you’re eliminating headaches and drastically improving your job cost data accuracy. You can set up the live field data collection in the WorkMax app the same way it’s set up in the ERP. This means that every time you add a new employee, cost code, project, and quantity completed it’s available for field employees to enter the live field data to the right project or cost code.

How does this affect the live field data’s accuracy? Employees can’t select closed out projects or project tasks. They can only select active employees, projects, and cost codes. Also, new employees can start clocking in on day one and check out equipment and track their hours to the right cost code and projects. With WorkMax, your data collection is pristine and matches up exactly to your ERP’s project cost structure for the most accurate live field data.

3. Show only Relevant Job Cost and Progress Data to Employees
When employees in the field are entering garbage data from the field, you’re going to end up with garbage in your project status reports and job cost reports. Some companies only have a dozen or so cost codes while others may have thousands. This is one of the reasons you’re getting garbage data from the field. They’re rushing to enter the data, and there are just too many options to choose from. Or they don’t know what to choose.

Using permission profiles you can improve your live field data collection’s accuracy. Permission profiles allow you to restrict what field employees can enter. Employees don’t have to see all the projects the company is working on. They only see the projects they are assigned to work on. It makes it easy for them to enter the right project or job. You can restrict what the employee sees even further. The concrete worker sees only the concrete tasks or cost codes assigned to that specific project. This information comes from the project cost structure set up in the ERP. The data can be refined even further when you prompt employees to only enter quantities completed for specific cost codes. The fewer options employees have, the easier it is for employees to track. This is a major reason that live field data improves the accuracy of project performance data.

Conclusion
With more accurate live field data, what can this mean for your business? Why should you care about it? With more accurate project data, you can make decisions right now based on what’s happening right now. What if you knew a crew hadn’t completed the grading of a jobsite and you have two tons of concrete scheduled to be delivered the next day? The concrete delivery can be rescheduled without incurring the cost of wasted materials. You could also reduce equipment rental costs or purchases if the equipment inventory was accurate with live field data. Rather than waste time making countless phone calls or text messages, employees rent a piece of equipment or buy a new tool. If it’s not quick and easy to locate, they will overspend on tools and equipment.

To learn more about the adoption of live field data, check out our full Live Field Data Usage Report or view a short video on the Top 10 Ways Live Field Data Improves Accuracy.

Live Field Data Challenges

Live Field Data Challenges
Why Your Data Collection Methods are Your Biggest Obstacle

Live Field Data Challenges -Data Collection MethodWhen we surveyed 134 contractors this year to publish our Live Field Data Usage Report, the majority of contractors are using 3-5 apps to collect field data. It was disappointing that 25% of those folks were using 3-5 apps to collect field data AND paper and spreadsheets.

We wanted to know more about the six types of field data with the biggest impact on project performance. First, let’s look at the types of field data that covered in the survey:

  • Employee Time Tracking
  • Safety Reports
  • Job Cost Allocation
  • Tool and Equipment Tracking
  • Daily Log Reports
  • Production

In the Live Field Data Report, only 34% of contractors collect live field data for safety. Only 21% collect live field data for equipment and tool tracking. It’s surprising that just 19% collect live field data of labor hours by cost code. Here are the top 3 live field data challenges:

1. Too Many Ways for Employees to Collect Field Data

Everyone hates doing the administrative parts of our job. It’s not the thing we get out of bed and get excited about, right? Based on the results in the Live Field Data Usage Report, 40% of companies are asking their employees to use three to five apps. Of those using 3-5 apps, 25% of them use paper forms and spreadsheets to track their field data. Field Operations Teams need all six field data types listed above to mitigate cost, schedule, and safety risks. When employees use up to 7 different ways to track field data, you’re asking a lot from them.

This is why collecting live field data is such a challenge. Employees have to learn the nuances of each app and how to use them. Each user interface is different and menu items aren’t the same. This drastically reduces the likelihood that they’ll be proficient on each app. Field employees also have to remember all of their logins and passwords to each app. Twenty-five percent of companies also require employees to complete paper or spreadsheet forms. You’re asking employees to spend a substantial amount of time on administrative tasks that they hate. This is a pretty big live field data challenge.

2. Manual Processes Make Live Field Data Almost Impossible

Any time manual intervention by humans is required to manage data, it’s yet another live field data challenge. It moves you further away from realizing the benefits of live field data. In the Live Field Data Usage Report, 14% of companies are exclusively using paper and spreadsheets to collect field data. Of the 134 contractors surveyed, 52% of the contractors used a combo of paper, spreadsheets, and apps. Paper and spreadsheets require human intervention and manual processes.

For example, the field employees have to leave their work area to get a safety form to fill out. Typically, forms are in the job trailer. After a safety form is filled out, the supervisor delivers the form to the corporate office. The forms have missing data and illegible handwriting which require another manual process. The safety manager makes calls and sends emails or texts to gather the missing information. The next manual step is entering the paper or spreadsheet data into an application or spreadsheet to be able to analyze trends.

Additionally, once the data is in a spreadsheet or in an application, the safety information has to manually be emailed to the right people in the organization to be informed of what they need to know. All of these manual steps delay the data sharing and analysis of critical business data. Live field data is an enormous challenge if not impossible when you’re using manual processes.

3. Lack of Confidence in the Data

When contractors use multiple apps that may or may not integrate, it’s probably the biggest live field data challenge. When the project teams meet to discuss the project status, they rely on work-in-progress reports, daily log reports, safety reports, and projected and forecasted cost reports. The data for these reports require them to compile data from up to 7 different data sources. Additionally, there’s always a time gap when apps aren’t integrated and you’re also using paper and spreadsheets.

For example, data has to be extracted from the time tracking system to get accurate man-hours to compare them to the plan. They also have to get the quantities completed from daily log reports. These individual reports are compiled to tally the total quantities to date for accurate progress reporting. All of these reports are likely done in a spreadsheet and we all know spreadsheets are error-prone. Almost 90% of spreadsheets contain errors.

It’s very common in project status meetings that different project stakeholders show up to the meeting and have completely different numbers on their reports. It could be due to discrepancies for the date ranges or missing reports. Rarely is everyone on the same page and they don’t know how accurate the numbers on the reports are. Often, project status meetings are spent reconciling reports rather than solving any budget or schedule issues. And all the while, the project team is spending time making decisions on old data that could be a day, week, or even a month old rather than using live field data.

Now that You Know the Challenges, How Can You Overcome Them?

From the Live Field Data Usage Report, only a small only a minority of companies are utilizing live field data to optimize their projects. Even if they are collecting live field data, it’s typically only one of the six types of field data and not all six types. Your field data is much less accurate if you’re not using live field data and you’re making your field workers and operations team much less efficient. Those two factors can have a big impact on productivity, profitability, and the project schedule.

If you’re looking for the one thing you can do for your business to increase productivity and lower costs as a result, you need an integrated platform like WorkMax. WorkMax overcomes the live field data challenges described in this blog and has one app to collect all six types of live field data to make it easy for your employees, digitizes all of your field operations, and gives you confidence in your project field data. To learn more about how these live field data challenges are no longer an issue when you use WorkMax, schedule a demo today or download the full Live Field Data Usage Report.

New OSHA Requirement for COVID-19

osha COVID 19

osha COVID 19

OSHA’s New COVID-19 Requirements

By: Shannon Corgan, Director of Marketing 

Previously, the OSHA documentation for work-related COVID-19 illnesses was only required for the health care industry, emergency response organizations, and correctional institutions. OSHA’s new COVID-19 guidance went into effect on May 26th. Now, all employers regardless of industry are responsible for recording work-related COVID-19 illnesses on an OSHA 300 Form. In addition to the new OSHA recording requirement, OSHA is also increasing its in-person inspections to help ensure the safety of American workers during the pandemic.

Which COVID-19 Illnesses Do I have to Document?

Under its new recordkeeping requirements for OSHA, COVID-19 is a recordable illness, and employers must record cases of COVID-19 for the following reasons:

  • is confirmed as a COVID-19 illness
  • is work-related as defined by 29 CFR 1904.5 and meets one or more of OSHA’s general recording criteria:
    • death, days away from work, restricted work, or transfer to another job, medical treatment beyond first aid, loss of consciousness or a diagnosis considered significant by a physician or other health care professional.

How to determine if it’s work-related

Because COVID-19 is so easily transmittable before an employee shows symptoms, OSHA is simply asking employers to make a reasonable effort to determine if the exposure might be work-related. Reasonable efforts include:

  • Asking the employee limited questions about how he or she believes COVID-19 was contracted.
  • Inquiring about the employee’s work and nonwork activities, and possible exposure, leading up to the COVID-19 diagnosis.
  • Investigating the employee’s work environment to determine whether COVID-19 exposure could have happened there.
    • Some examples include if the employee worked in the same area that positively-tested employee worked, the amount of exposure to working with the public, the employee’s job duties, the amount of crowding on the job site that prevented social distancing, and the use of PPE.

The investigations that OSHA is asking employers to undertake for COVID-19 require those employers to determine the likelihood that the employee contracted COVID-19 in the workplace based on information reasonably available to them at the time of their investigation. If more information becomes available, the employer will be required to update the investigation. 

OSHA complaints for COVID-19 are on the rise

OSHA started tracking COVID-19 related complaints for essential industries using the N-16-COVID-19 code starting on April 20th. Of the seven essential industries OSHA was tracking for COVID-19 complaints, the construction industry had the third-highest number of COVID-19 related OSHA complaints using the N-16-COVID-19 code. From 4/20/20 to 6/7/20, the construction industry has seen a 73% increase in OSHA complaints. Click here to see the OSHA complaints totals to date. This is most likely attributed to the increased number of construction workers that have been allowed to resume work on previously shut down projects combined with the expiration of stay-at-home orders.

OSHA COVID 19 Complaints.xlsx

How to Protect Your Company from Work-Related COVID-19 OSHA Complaints

With the increase in COVID-19 related complaints to OSHA, it’s more important than ever to make sure you’re protecting your business by documenting your policies for social distancing, use of PPE, sanitation, and disinfection of equipment and tools, and handwashing to reduce the risk of OSHA complaints on your job sites. You will want to make sure that the policies and procedures are understood and shared with your field employees as quickly as possible. With WorkMax, you can quickly deploy new COVID-19 safety training and obtain signatures with a time and date stamp to confirm that they understand the new policies and procedures. WorkMax allows employees to watch videos and sign off with a date and time stamp on their smartphones that they watched and understood the COVID-19 policies. Another way you can protect your business from OSHA complaints is to use our mobile forms app to take photos and videos throughout the day to document how your employees are following your social distancing, PPE equipment, and handwashing procedures on the jobsite. 

 To see some videos about how to use WorkMax for COVID-19 Training and documentation to protect your employees and your business here’s a list:

 

 

COVID-19 Construction Safety Improve Jobsite Safety

COVID 19 Construction Safety Improve Safety

COVID 19 Construction Safety Improve Safety

COVID-19 and Construction Safety: 4 Ways To Improve Job Site Safety

By Jonathan Salas 

The sudden onset of COVID-19 has taken construction safety managers, business owners, and nations completely by surprise. Whole industries have been brought to their knees, while others have been forced to scramble while trying to remain agile. While our nation’s leaders try to find the best solutions to deal with this problem, businesses are forced to think on their feet and adapt. Thankfully, no one is in this alone, and WorkMax is here to not only make your job easier, but also protect you and the ones around you. But how exactly can a resource management app with live field data to collect and share time tracking and field reporting on mobile forms help keep you safe? Here are 4 ways WorkMax can help:

1. Prompt COVID-19 Symptom Screening on Clock IN/OUT- Not everyone is aware of the exact symptoms of COVID-19 including construction safety managers reading the latest news, and that can have a huge impact on your workforce. What an employee thinks is simply a symptom of a common cold could be an indication of something much worse. You need to ensure that anyone experiencing symptoms isn’t getting the rest of your workforce sick while getting the safety documentation you need without slowing down your field employees and interrupting their workflow.

WorkMax’s resource management platform improves safety by creating a workflow that fits construction businesses. The first thing employees do every day is clock in, and with WorkMax, you can have COVID-19 pre-screening questions provided by your construction safety managers that each employee is required to fill out with each initial punch for the day. If the employee answers that they don’t have any of the COVID-19 symptoms listed, they just go to work. If they answered yes, the employees can be prompted by a follow-up form to help your company determine if the employee needs to be sent for medical attention or if they are simply having seasonal allergies, allowing your projects to continue to run smoothly. The health screening questions can be prompted at the end of the shift to determine if the employee should show up the next shift. These forms can be automatically emailed to the employee’s supervisor and the health and safety managers for them to determine the safest next step if their employee has COVID-19 symptoms.

2. Facial Recognition without COVID-19 Transmission Risk- If you are using a single device for clocking in, then that creates a single point of contact that all of your employees are touching (remember, one of the ways COVID-19 spreads is by staying on surfaces like countertops). That’s a lot of contact, and too many chances for spreading infection. WorkMax allows each employee to clock time from their own device, meaning that there is no contact with shared devices during the clock in/out process. Face recognition is great because it eliminates buddy punching and time theft, but it’s even more critical that you know which employees are working on your job sites to identify any COVID-19 contact transmission risks. WorkMax’s face recognition compares a profile image with their clock in photo and clock out photo and returns a match percentage. Their supervisor and payroll admin are alerted when there’s a mismatch on their own individual devices or computers without coming into contact with a shared device. The supervisor can also approve their time on their own mobile device in the field without the risk of transmission from shared devices.

If your supervisors are clocking in their crews from a company-owned single mobile device, however, WorkMax can still be used to ensure the safety of your workforce and your company and know exactly who is working on your job site. We have added a new feature based on customer requests that allows you to utilize the rear-facing camera for facial recognition. A supervisor can have all his or her employees clock into the same device while still maintaining a safe six-foot distance and getting the facial recognition data that you need to ensure accuracy. A supervisor can hold the device, face it at the designated employee, and clock them in as simply and easily as they did before.

3. COVID-19 Form Collection and Sharing Improvements for Construction Safety Managers – Paperwork is always the worst part of the day, so we made WorkMax to take the paper and the work out of the equation. With standard paperwork, it must first get to the employee who will fill it out, and then (hopefully) turned back into the proper individual. That’s not only a headache of a process, but presents a lot of opportunities, again, for spreading infection.

WorkMax makes it all streamlined and simple, allowing you to prompt employees with questions when they clock in, allowing you to screen for symptoms. These answers are then sent directly and immediately to the safety manager, who can then make the decision whether to keep the employee on-site, or send for medical treatment. This allows your business to remain in working while also ensuring maximum safety and efficiency.

4. Deployment of COVID-19 Construction SafetyTraining Videos-  Many businesses have had to change their workflows during this time, and it’s likely that your company has had to do so as well. Sometimes, an email will suffice for new procedures, but that is not always the case. However, we can’t gather all the employees together for a COVID-19 Construction Safety training session, so how do we inform employees of these changes? WorkMax allows you to link a video onto a form, meaning that you can not only deploy training quickly but also get answers or feedback. You can also require that employees provide their signature (on their own devices, of course) verifying that they have seen the video and will follow the new procedures.

The future may be uncertain right now, but we are here to help you secure the safety of your job sites and keep your projects on schedule and on budget with healthy workers. WorkMax’s resource management platform dramatically improves safety on your projects with construction-centric workflows to prompt your employees to answer health screenings on clock out and to know who is on your job site to reduce any contact transmission risks as quickly as possible. WorkMax’s resource management platform allows you to quickly see which employees worked on similar tasks on the same project to know who may have come into contact with a COVID-19 positive worker and take the proper safety precautions to ensure the safety of all of your employees.

Give us a call, or click here to schedule your demo today, and find out how WorkMax can help you navigate this ever-changing landscape.

Construction Resource Management: Prepare Post COVID-19

Construction Resource Management Prepare Now for the Post COVID Tidal Wave

Construction Resource Management Prepare Now for the Post COVID Tidal Wave

Construction Resource Management: 3 Ways To Prepare Now for The Post COVID Tidal Wave
By Shannon Corgan, Director of Marketing 

In the midst of the COVID-19 pandemic, there is a lot of uncertainty when it comes to construction resource management. Some construction projects have been shut down because of city and state mandates, while other states are continuing to work as an essential service. Industry consultants are warning the construction industry that it’s the calm before the storm and anticipate a tsunami of construction work in the next month or so. With about a month to prepare, contractors need to focus on how to improve their current business processes and look for solutions to make them more efficient, reduce labor costs, and allow them to accurately track project progress in real-time while keeping employee’s safety as one of their concerns. They need to bring the leaders from field operations together with the business operations leaders and take a look at their business from beginning to end to see how and where they can leverage technology to help them prepare for the massive tidal wave heading their way.

Now is the time for contractors to lean on your technology partners. We can share our best practices from working with thousands of contractors that have been in this position before and have been able to not only survive construction booms and busts but thrive in the midst of uncertainty. Business leaders have the opportunity to bring together the whole company to improve business processes now with a real-time, cloud-based, construction resource management platform to make their companies more profitable, efficient, effective, and safe. Getting accurate live field data and collaborating with all of your internal and external stakeholders is critical to survive and thrive post COVID-19. How can we help you prepare now? Here are three ways contractors can prepare now:

Streamlined Workflows

The most important factor in improving the performance of all your projects comes down to simplifying and streamlining your field data collection. Your field employees and supervisors need to provide critical business information to project management, HR, health and safety, accounting, payroll, and finance. It’s imperative to make it easy for your field employees to provide the information. According to the Dodge Analytics Report, 42% of contractors are using paper and spreadsheets to collect field data for project performance (cost and schedule), payroll and man-hours, productivity, safety, and equipment tracking.

If you’re part of the 42% using manual processes to manage your most important project data, you need to look at a construction resource management platform that brings all of your project data together and works the way your employees work. When you use a construction resource management platform like WorkMax that collects live field data and integrates with your back-office systems, you can make it easy for your employees in the field to provide you the information you need. Contractors can make a simple change in how they collect their field data, which can have a huge impact on their project’s performance and profitability.

When you choose WorkMax’s construction resource management platform, you not only get live field data, you can also collect all of your field reporting for safety and progress in the same app as your labor hours and asset tracking. All of this field data easily flows into your back-office applications like HR, payroll, and ERP in real-time to keep your entire team on the same page, no matter where they are working. Because the WorkMax platform is integrated, field employees only need one app on their device, because it can collect time, mobile forms, equipment tracking, completed work and allocate labor hours by project or task. It does it all and works together to allow your employees to clock in, select the right project and task, select the right equipment for their work for the day, all with a few clicks all in the same app. WorkMax TIME talks to WorkMax FORMS, which also talks to WorkMax ASSETS. Employees don’t have to remember to click on the FORMS icon to see if they are supposed to fill out a form that day. WorkMax prompts your employees after they clock in to watch a COVID-19 safety training video and sign the mobile form with a follow up COVID-19 Health screening form to keep your job sites safe. There’s also no shuffling of papers or everyone touching the same clipboard and risking COVID-19 transmission in order to track the project data you need to manage your projects to profitability and efficiency. Contractors that made a small change in how they collect their field data were able to:

  • Complete projects at/under budget better
  • Increase productivity and profitability
  • Improve safety
  • Win more new work
  • Finish projects on time or early

Document Project Status for Shut Down Projects

You’ve always documented your daily progress and safety, but with some construction sites closing down due to city and state mandates, contractors need to protect themselves now by properly documenting the status of their projects. With a cloud-based construction resource management solution like WorkMax, contractors can easily upload the job site photos or videos while they’re doing a walk through with a representative from the developer or owner. The photos and videos can help alleviate any disputes regarding the current state of the project and how the site is being secured during shut down. The mobile forms can also include notes and a signature from both parties agreeing to the validity of the photos and videos to protect both sides. These mobile forms can also be shared with anyone on your design team for review to make sure the job site doesn’t need any structural reinforcements to secure the job site because the duration of the shutdowns is unknown. The mobile forms can help document COVID-19 project and budget delays when subcontractors are not reporting to job sites for contracted work.

Track COVID-19 Related Costs

Contractors need to set up COVID-19 cost codes to track activities impacted by COVID-19. Due to the social distancing, contractors will also have to re-work their schedules to address multiple workers scheduled at the same time in a confined area. They’ll also have additional labor hours for employees to complete health screenings and for the supervisors to document that their crews are working with the appropriate 6-foot social distance and wearing their personal protective equipment. When you have a cloud-based construction resource management solution, you can quickly add the new COVID-19 cost codes to your ERP and it’s automatically available for the field employees, remote employees and office employees to track their activities to these COVID-19 expenses. The mobile forms will have photos and videos for the supervisors to document all of the COVID-19 social distancing precautions on the job site and the PPE on the employees for COVID-19 safety precautions all in the same app that the labor hours can be allocated to COVID-19 cost codes. WorkMax is flexible and allows the labor cost allocations to be performed by the employee or supervisor in real time or after-the-fact all in the same app as the mobile forms documentation for COVID-19 safety. By documenting COVID-19 safety forms in real time, job sites are safer and job costs are more accurate. Though COVID-19 will definitely have impacts on construction schedules and budgets, contractors need to anticipate the additional costs and properly document how COVID-19 is affecting their schedules and budgets to show they are making reasonable efforts to mitigate any potential contract performance delays or defaults.

Contractors need to act now and make a change to their field data collection and learn how to leverage a cloud-based construction resource management solution or they may not survive the construction tsunami on its way. WorkMax can be implemented and integrated with your ERP in less than a week. Click here to schedule a demo to prepare your business today for tomorrow. 

 

COVID Safety Training Videos Mobile Forms

COVID Safety Training WorkMax Mobile Forms Rapidly Deploy

COVID Safety Training WorkMax Mobile Forms Rapidly Deploy

Rapidly Deploy COVID Safety Training Videos with Mobile Forms

By Shannon Corgan, Director of Marketing 

We’re all making changes to our daily lives to do everything we can to protect ourselves from COVID-19. In general, the construction industry is still considered an essential service and contractors are busy at work. I’m sure that, just like us, you’re making adjustments to do everything you can to reduce the COVID-19 risk for your employees. We’ve heard from some of our clients that they’re sending home their office staff to work remotely, and AboutTime Technologies | WorkMax is doing the same.

We’ve recently transitioned to a fully operational remote workforce during COVID-19, allowing any employees who were not already remote to remain safe. We’ve had customers reach out to us to help make their job sites safer. Our customers, just like you, are looking for more collaboration solutions to support their businesses. They’re leaning on us as technology partners to help them solve some of their COVID-19 safety challenges and we’re helping them. To assist our WorkMax TIME customers during COVID-19, we’re offering a free WorkMax mobile FORMS licenses to expedite COVID-19 safety training and documentation and reducing COVID-19 transmission risks. Now, more than ever, it is important to be social distancing, but how can you do that when you need to communicate new COVID-19 safety procedures quickly to a large workforce spread across at one job site or multiple job sites in multiple cities, states, or countries? 

Challenges with COVID Safety Training

With COVID-19, the challenge isn’t simply limiting your job sites to essential staff to reduce the risk of spreading the virus, but you must also provide even more safety training than ever. Your safety managers are challenged to provide this training as quickly, efficiently and safely as possible. This means that you’ll need to quickly disseminate COVID safety training, but it’s not feasible to bring all your employees together on a job site while maintaining proper social distancing measures to adequately transfer the safety information needed. Employees may not be able to see or hear you on a loud job site because they’re maintaining the proper social distance. To be compliant, your safety managers not only have to provide the training, but they also have to properly document it with employee signatures while eliminating the risk for transferring the virus among those employees. This becomes tricky when you need signatures because it’s risky to share pens and clipboards to collect signatures on paper forms to properly document your safety training.

Remote Safety Training with Video Links on Mobile Forms

This is why cloud-based solutions to train your employees on new COVID-19 safety procedures is imperative now. You want to be able to quickly deploy Toolbox Talks and other safety training for COVID-19 without requiring safety managers to be at every site in-person to perform the training. Safety managers and supervisors also want to make sure they can collect time and date stamps when their employees submitted the safety forms with signatures to document that they watched the training video.

Cloud-based solutions are agile and can quickly deploy new safety training video links added to the mobile forms that also include signatures with time and date stamp for OSHA documentation within moments of creating the safety videos. Your safety manager would simply create a new form, add a signature field, and add a link to the new training video and save it. The new safety training video is available immediately after it has been saved for the employees to watch and sign the form, signifying that they watched the video. Safety managers can make the signature field required so that they know every single form that’s submitted includes has a signature verifying the employee watched the video. The date and time the form was submitted is also shown in the Control Center for proper OSHA documentation. Another benefit of a cloud-based mobile form is that there is global visibility for everyone that has permission to view the form. As soon as the form is submitted, they can see in real time all the employees and safety forms submitted. The form is searchable and easily found when you search by the employee’s name or by the form name, such as the COVID Handwashing Training Video form. You can also see all the forms of any type that have been completed by each employee. Additionally, the safety manager can be automatically sent each safety training form as they are completed in real time.

WorkMax’s TIME + FORMS works on any iOS or Android device. Employees can use their own iOS or Android mobile devices to reduce any risk of spreading germs from sharing pens or clipboards to sign off that they viewed a safety video. We’ve seen customers increase their mobile form completions by 25% to 50% when they made it part of the Clock In/Out process by using our WorkMax app to collect forms and time tracking with job costing, including production, all in one app. It’s also much easier to provide your safety training videos if employees are prompted to complete them as part of their clock IN/OUT process. It’s right in front of them on their phone and they won’t forget to do it. They’re also not sharing germs from shared pens or clipboards, and they can maintain the proper social distance from their coworkers as they watch the videos and sign the form from their smartphone.

Watch our videos on WorkMax TIME or FORMS, to learn more about how to improve the safety at your job site when you manage all your mobile resources all in one app in real time. 

ConExpo 2020: Face Recognition Found Celebrities

ConExpo 2020 Celebrity Sighting with Face Recognition Employee Time Tracking

ConExpo 2020 Celebrity Sighting with Face Recognition Employee Time Tracking
ConExpo 2020: WorkMax’s Face Recognition Found Celebrities

By Jonathan Salas 

ConExpo 2020 has wrapped up and we’re glad that we were able to meet so many wonderful construction business owners and folks on the business operations side of the house. Our WorkMax team from both sales and technical support was there in full force to handle the over 130,000 person crowd over four days. It’s a good thing we took a big WorkMax team because we had THE MOST visitors to our ConExpo booth ever. It was a great time because it gives us the chance to hear about your biggest workforce challenges for field data collection.

Since we’ve been attending trade shows like ConExpo 2020 over the last 17 years, we’ve consistently heard you talk about your struggles with buddy punching. You are either very familiar with buddy punching or you need to be because it can have a huge impact on your profitability. Buddy punching is when one employee clocks in for another. This is generally done innocuously enough; after all, if their friend is running late, most employees won’t see an issue with clocking in for them so they don’t get into trouble. What these employees don’t realize, however, is that by helping out their buddy, they are stealing from your company. Time theft can add up quickly and will end up causing you thousands in the long run.

You told us you wanted to get rid of buddy punching and we listened. We packed up our team and headed to ConExpo 2020 to show you how with a celebrity-inspired contest. Since we love to have fun, we had to add an extra spin on things. To demonstrate our face recognition, we ran a competition to see how much you looked like some of the biggest celebrities. But, before we start talking about who looks the most like Drake and unveil our Celebrity Photo Match Winners, let’s chat about how WorkMax TIME’s face recognition works and what makes it different.

Once you have a profile photo uploaded of the employee in WorkMax TIME, employees simply take a photo of themselves, a selfie, every time they clock in or out. WorkMax’s face recognition automatically compares that selfie to the profile photo, giving you a match percentage indicating how similar the photos are. At that point, any records below a certain match percentage (set by you) are flagged for review. This method of true face recognition is not only more reliable than any other system, but it also helps prevent one of the construction industry’s biggest workforce challenges: buddy punching. WorkMaxTIME prevents buddy punching with our true face recognition with match percentages and mismatch alerts, allowing you to put a stop to those sneaky employees. On the other side, your employees will also see no delay in starting their work. They simply clock in, take a selfie, and go to work.

In comparison with other time tracking apps with basic face capture, employees take a picture of themselves, and the payroll administrator compares it to an employee photo. There’s no face recognition technology and as a result, there’s no photo match percentage or mismatch alerts. Face capture is just adding more to your payroll administrator’s already full plate. This is frustrating because, for the payroll administrator, it feels like a waste of time. And it is!

Armed with WorkMax TIME’s true facial recognition, you will help your company save thousands in several different ways, likely earning you celebrity status in your office. Speaking of celebrity status, shall we see who our grand winners were for our Celebrity Contest at ConExpo? Here they are:

This year at ConExpo 2020, Rob Findlay wrestled himself into third place, rocking our world by matching up 28% with Dwayne “The Rock” Johnson. We could really smell what the Rob was cooking!

Face Recognition Employee Time Tracking ConExpo 3rd The Rock

When Brittany Perkins walked up to our booth, we knew she’d be dead on for the second place. She ended up matching 41% with the actress Emily Kinney.

Face Recognition Employee Time Tracking ConExpo 2nd emily kinney

“What’s My Name?” Israel Cruz likely hears that often, as he matched a staggering 55% to Rapper/Hip-Hop Artist Drake. Hold On, We’re Going Home because Israel is walking away with our first place prize!

Face Recognition Employee Time Tracking ConExpo 1st drake

We had such a great time meeting everyone, and we hope that you will join us for the next celebrity contest. If you want to learn more about how WorkMax can save your company time and money, or schedule a demo, click here.

Project Data in Construction Simplified These 4 Ways

Project Data in Construction WorkMax

Project Data in Construction WorkMax

Simplify Project Data in Construction

4 Ways to Turn Project Data Chaos to Clarity in Construction Businesses 

Shannon Corgan, Director of Marketing 

Getting your arms around project data in your construction business can be a daunting task when you consider the volume of data pouring in from so many different sources. Everything is in constant motion on construction projects because your employees, tools, and equipment are moving between projects each day. Getting the project data in your construction business to the office can be a bit chaotic. Although labor costs are a top data point to manage your projects to profitability, there are additional project data points in your construction business that you need to keep your eye on to keep your projects on budget and schedule. As you’re winning new bids and adding new projects, your financial project data in your construction business needs to be constantly updated so that your field employees are accurately capturing the project data you need to keep your construction projects profitable. The most important project data in the construction industry are Project Performance Data (Schedule and Cost), Payroll and Manhours, Productivity Data, Safety Data, and Equipment Tracking Data based on the Dodge Analytics SmartMarket Report, Improving Performance with Project Data.1

The best way to streamline all your project data in your construction business is to have employees or supervisors work from a mobile app that connects to all of your business applications. WorkMax makes it simple to collect, organize, and share project data across multiple projects with or without service and gives global visibility to the project data in your construction business all from one mobile app. WorkMax collects project data in your construction business the way that fits your business. We all know employees want to get paid, right? So we made WorkMax an integrated platform to prompt them to collect the project data you need in your construction business in ONE app that integrates with the top HR, accounting, and ERP systems in real time. We also made sure that you could collect the field documentation you need with powerful mobile forms to provide you with the safety and daily log reports you need. Here are four ways WorkMax can simplify your project data in your construction business to turn it into actionable insights:

1.  Do you struggle with getting safety reports, maintenance forms, and daily log reports completed promptly? Are your reports inconsistent, hard to read, and lacking the necessary details? With WorkMax, you can prompt employees to complete their safety checklists, injury reports, maintenance forms, and daily log reports as part of their clock IN/OUT process. If there’s anything we know about employees, we know they will clock IN/OUT to make sure they get paid, right? Employees can add photos with markup, video, and audio notes to the mobile forms to know what’s going on without being there. Based on their answers on the mobile forms, you can also prompt employees with follow-up forms to get all the project data you need.

2. Never know who has your tools and equipment? Is your asset inventory out-of-date? With WorkMax, your asset inventory is always up-to-date when employees check IN/OUT equipment as they clock IN/OUT each day. Do we see a pattern emerging when you collect all your project data for labor hours and asset management in one app? With WorkMax, they don’t have to check in a piece of inventory back into the equipment manager before anyone can check it back out. With WorkMax, employees can transfer tools and equipment from their mobile devices without involving the equipment manager at all.

3. Tired of employees allocating their labor hours to archived projects or the wrong tasks? The project data in your construction business will be more accurate than ever before with WorkMax. WorkMax syncs the data from your accounting or ERP system to make sure only active projects and tasks appear on their mobile app. You can even make sure that field employees only chose the right tasks based on the project cost structure from your accounting system for the ultimate job cost accuracy.

4.  Never sure how much work has been completed on your projects? Are the units of measure not in sync between your different business systems? When you prompt your employees to enter how much work was completed with the right unit of measure as they change tasks throughout the day and at the end of the day before they clock out, you’ll easily be able to see how much work was completed that day on that project. Collecting just labor hours isn’t enough for your construction business. That’s why we made sure WorkMax didn’t just collect labor hours. WorkMax tracks tasks that align to cost codes in your accounting system and every time your employees switch tasks, they’re prompted to enter their production. The production and job costing data syncs with your accounting system to provide you with real-time production and job costs. With WorkMax, you’ll know as soon as your employees switch tasks how much work has been completed on a project. Here’s just another example of how we created WorkMax to work the way you work all in one app to make it simple for your field employees.

To learn more about WorkMax, schedule a demo now.

1 – Dodge Data and Analytics SmartMarket Report, Improving Performance with Project Data; How Improved Collection and Analysis Is Leading the Digital Transformation of the Construction Industry.

 

Project Data Collection in for Construction 4 Reasons to Change WorkMax

Data Collection for Construction
4 Reasons to Change Data Collection for Your Construction Business

96% of engineering and construction firms don’t use the project data they collect.1 Yikes! That’s a pretty startling statistic. What’s even more shocking is how much potential predictive intelligence is hiding in the volumes of data you’re collecting. 

The first step in simplifying the project data in your construction business is that you have to understand how you’re collecting data for your construction business. Once you understand how the data is being collected, you can look for ways to automate and improve the data collection process for your construction business so you can spend more time analyzing the data instead of merely collecting it. There’s no point in collecting project data in your construction business if you’re not going to use it, right? So, let’s take a look at how you’re collecting the project data in your construction business. 

According to the Dodge Analytics report on Improving Performance with Project Data in Construction, the project data collection in the construction industry is typically done in these four ways:

1. Paper
2. Spreadsheets
3. Custom-Designed Software
4. Commercial Software

There are several reasons why you should consider changing your project data collection in your construction business. You may be thinking if it ain’t broke don’t fix it. Your current projects are profitable and you’re meeting your scheduling deadlines. But what if I told you that you could increase your profit margins and do it by simply making a few small changes in how you collect the project data in your construction business? Would you want to know more? You should. In a recent report, when data collection was improved for construction projects like yours, contractors found that they were better able to complete their projects at or under budget.2 Contractors that improved data collection for their construction projects also saw increases in productivity, profitability, safety, and the ability to win new work.2

Two of the biggest issues with data collection for construction projects are the use of both paper and spreadsheets. In a 2019 study, 42% of respondents were still using paper or spreadsheets for data collection for their construction projects.2 Project data collection in construction is plagued with paper making it difficult to analyze project data in your construction business. A piece of paper is only useful to the one person that has access to it at that time. To make the project data in your construction projects useful, you have to manually enter it into either a spreadsheet or software, which inevitably leads to data entry errors. It also doesn’t help that 88% of spreadsheets contain data errors, based on research from multiple studies. In a recent report, paper also ranks lowest for timeliness.2 It makes sense because your field supervisors have to collect the paper forms for time cards, safety reports, daily logs, and asset tracking from their employees and drive them to the office when they’re working at remote job sites.2 It may only be once a week that supervisors can get to the office to drop off forms. 

Contractors were also least satisfied with the accuracy of the paper forms compared to spreadsheets, custom-designed software, and commercial software.2 The project data in your construction business that’s gathered on paper is certainly going to be much less accurate for several reasons, which explains why improving your data collection for your construction business will improve your project performance. Illegible handwriting tops the list of reasons your paper forms are inaccurate, with calculation errors coming in a close second. This doesn’t even take into account the 5-6 minutes it takes for your payroll employee to manually audit the time card for any computational errors. Also, when you’re using paper timesheets, your employees are just estimating the hours they worked, and typically fill out their time card at the end of the week. They may have forgotten that they arrived late one day or left early another, which certainly explains why contractors are least satisfied with collecting project data in construction on paper.

To find out how easy it can be to collect real-time project data in your construction business with an all in one app for time tracking, asset tracking and mobile forms that also integrate with your accounting, payroll, or ERP system, schedule a demo now.

1 – Hill, Brian L. “Digging for the Big Data Gold in Today’s Construction Projects.” Xpera Group. 2017
2 – Dodge Data and Analytics SmartMarket Report, Improving Performance with Project Data; How Improved Collection and Analysis Is Leading the Digital Transformation of the Construction Industry.

Job Costing Accuracy Improved Better Time Tracking

Job Costing Accuracy Is Improved with WorkMax

Job Costing Accuracy Is Improved with WorkMax

3 Ways Job Costing Accuracy Is Improved with Better Time Tracking 

GUEST CONTRIBUTOR TO THE FOUNDATION SOFTWARE BLOG: SHANNON CORGAN, ABOUTTIME TECHNOLOGIES 

How can controllers and financial managers be confident in choosing the right time tracking solution for field employees that will also achieve accurate job costing? It’s a challenge to balance the needs of field employees and the accuracy of job costing reports. Job costing reports typically require considerable manual intervention with countless reallocations, which affects accuracy and delays job costing and Work-In-Progress reporting. Here are three ways that a time tracking solution can help your business achieve the most accurate job costing reports faster than ever before:

1. REAL-TIME ACCOUNTING SYSTEM AND TIME TRACKING INTEGRATION

To improve accuracy and save time on job costing and Work-In-Progress reporting, businesses should select a time tracking solution that integrates with their accounting system in real time. With real-time integrations, every time a new employee, project, task, or cost code is added to the accounting system, the data automatically updates in the time tracking solution to drive job costing accuracy. All of the project cost data in the accounting system and the employee time tracking system stay in sync, making it easy for field employees to track job costs to only active projects or cost codes/task since closed-out projects or archived cost codes/tasks will already be removed. When the accounting system and time tracking system are integrated, the accuracy of job costing is significantly increased and businesses can get real-time job costs to confidently know where each project stands. 

2. GET THE RIGHT JOB COSTING DATA TO THE RIGHT PEOPLE WITH AUTOMATION

Businesses often can’t get accurate job costs from the field because it’s too difficult and takes too much time for field employees to enter or allocate labor hours or production units to the right projects, cost codes, or tasks. To overcome this issue, picklist options need to be limited in the mobile time tracking solution and should only show pertinent projects, tasks/cost codes, and production units. Unfortunately, most companies have hundreds or thousands of current cost codes or projects and don’t have an automated way to filter job costing data to display only picklist options that are applicable to a certain department or an individual employee. If they set up automated permission profiles, only the relevant concrete jobs, as an example, would show for an employee working on the concrete crew — along with the associated cost codes and tasks assigned to that specific concrete project. Automated permission profiles get the right job costing data to the right employees automatically for the most accurate job costs.

3. MULTIPLE WORKFLOWS TO ACCURATELY ENTER AND ALLOCATE TIME FOR JOB COSTING

A flexible mobile time tracking solution with multiple workflows will help businesses achieve job costing based on the level of accuracy they prefer. Multiple workflow options also allow businesses to select the timeliness of their data. For the most precision, businesses should use a real-time workflow, where employees enter time and allocate data in real-time. When it’s done this way, labor hours aren’t estimated and businesses don’t have to rely on an employee’s memory to estimate the hours they worked or what they worked on at the end of the day or week. The second most accurate workflow is time entry in real time with cost code allocation after-the-fact. Under this workflow, businesses achieve the most accurate labor hours by entering them in real time, but the job costing allocation of those hours is still an estimate. Lastly, the third most accurate workflow is using a digital timesheet where time entry and cost code allocation are completed after-the-fact. When the digital timesheet integrates with the accounting system, manual data entry errors are nearly eliminated, and there’s no misinterpretation of handwriting. Because of this, digital timesheets significantly improve accuracy over paper.

To learn more about WorkMax’s integrations with the top accounting and ERP solutions, click here. 

World of Concrete 2020 Celebrity Sightings

World of Concrete 2020 Celebrities WorkMax Booth

World of Concrete 2020 Celebrities WorkMax Booth

World of Concrete 2020 Had The Most Celebrity Sightings 
Biometric Time Card App Identifies Celebrity Matches 
By Jonathan Salas

World of Concrete 2020 may be officially over, but the impact certainly is not. From great new products to amazing demos, it was a week full of excitement, change, and new possibility. This year was different, however, because of all the amazing celebrity appearances! Were you able to meet your favorite star at World of Concrete 2020?

Okay, you probably didn’t, because there weren’t any actual celebrities at World of Concrete 2020, unfortunately. However, to show off our new facial recognition solution in WorkMax at World of Concrete 2020, we held a competition to see who looked the most like your favorite stars. The result was a fun time that showcased amazing solutions to solve a major problem in construction, buddy punching.

Buddy punching is not nearly as fun as it sounds. This occurs when an employee clocks time for their buddy, usually because their buddy is either running later or leaving early. This not only causes a company to overpay an employee, but also means that jobs are getting done less efficiently, and labor is being tracked incorrectly. All of this can be completely eliminated with WorkMax TIME’s facial recognition, because each record with a discrepancy will be flagged, allowing you to easily catch it and put a stop to this time theft.

We wanted to show attendees at World of Concrete 2020 that WorkMax TIME’s facial recognition was easy-to-use and wouldn’t interfere with the clock in/out process. Employees simply take a selfie and it’s compared to their profile image. Advanced metrics like eyes distance, cheek gauntness, and facial structure are then used to give you a match percentage indicating how closely the two images match. This saves you time and money while also preventing buddy punching.

Most employee time tracking solutions only use a face capture method, which is simply taking a picture that must be manually compared to what the employee looks like. It doesn’t provide you any facial analysis or return a photo comparison match percentage. It also can’t alert you of photo mismatches because there’s no photo comparison analysis performed. This is process is not only tedious and repetitive for an employee to manually compare every photo, but it’s also tedious and repetitive. See how frustrating that is?
We decided to hold a competition at World of Concrete 2020 to see who could match closely enough, percentage-wise, to some of the most well-known celebrities. Here are the three winners:

1st Place for Celebrity Photo Match at World of Concrete 2020:
Coming in at first place was Ruben, who matched just over 41% with George Lopez! Congratulations to Reuben for winning our contest, and maybe he can use his prize to kick off his own comedy career.

World of Concrete 2020 WorkMax George Lopez

2nd Place for Celebrity Photo Match at World of Concrete 2020:

We hit it off immediately with Kristina, becoming instant “Friends”. We weren’t able to immediately get her the prize for second place, though, because we were on a break, but she matched a stunning 39% Jennifer Anniston.

World of Concrete 2020 WorkMax jennifer anniston winner

3rd Place for Celebrity Photo Match at World of Concrete 2020:


Someone call the Police, because Paul won third place, matching at 34% with the legendary artist Sting. We sent the prize to Paul, so hopefully, he gets our Message in A Bottle.

 World of Concrete 2020 WorkMax Sting

 

The winners of the World of Concrete 2020 Celebrity Photo Match will be contacted to earn their prizes, and we hope that everyone had as much fun as we did!

To learn more about WorkMax TIME’s face recognitionclick here or schedule a demo now.

International Roofing Expo 2020: Celebrity Sightings

International Roofing Expo 2020 Celebrity Sightings

International Roofing Expo 2020 Celebrity Sightings

International Roofing Expo 2020: Celebrity Sightings & Winners Announced
Biometric Time Clock App Shows Celebrity Match Percentage
Shannon Corgan, Director of Marketing  

We had a great time meeting new roofing contractors at the International Roofing Expo 2020 in Dallas, Texas. We loved talking with roofing contractors and discussing how they’re managing field data collection for their mobile workforce. Managing employee time tracking, field reporting, and asset tracking can be quite a challenge for roofing contractors with so many simultaneous projects with employees, tools, and equipment constantly moving between projects.

This year at the International Roofing Expo 2020, we shared a new WorkMax TIME feature, face recognition, to solve a very common in construction, buddy punching. We designed our face recognition to be easy-to-use for field employees and easily solved buddy punching. Buddy punching happens when co-workers clock in their buddy when they’re not at the job site or clocking them out when they’ve already left the job site.

At the International Roofing Expo 2020, we showed how easy it was to use face recognition on any iOS or Android mobile device with our Celebrity Photo Match Contest. We were on the hunt to find the top three roofing contractors at the International Roofing Expo 2020 with the closest facial match percentage to a celebrity photo. The booth visitors clocked in using WorkMax TIME and took a selfie. After they took their selfie, the face recognition compared the celebrity photo to the booth visitor’s selfie and provided them with a comparison match percentage. The match percentage is based on the visual geometry, including the relationship between the eyes, nose, brow, mouth, and other facial features to provide a match comparison percentage.

At the International Roofing Expo 2020, we also wanted to show contractors that face recognition with a match percentage is the #1 way to eliminate buddy punching. There is “fake news” out there that face capture is THE best way to eliminate buddy punching and it’s not true at all. Face capture only takes photos of employees on clock in or out. There is NO comparison analysis between the profile photo and clock in/out photo. Face capture gives you NO match percentage. Face capture provides NO mismatch alerts because there’s NO photo comparison happening. This is why WorkMax’s true facial recognition with a match percentage is the #1 way to prevent buddy punching. We made sure it was easy-to-use for field employees and that it doesn’t interfere with the clock in/out process for field employees.

Are you ready to see the winners from the International Roofing Expo 2020 Celebrity Photo Match Contest? Here are our first, second, and third place winners. Thanks to all that participated and hope you had as much fun as we did.

1st Place Winner Match to Matt Damon

International Roofing Expo 2020 1st Place Matt Damon

 

2nd Place Winner Match to Elvis Presley

International Roofing Expo 2020 2nd Place Elvis

 

3rd Place Winner Match to Johnny Depp as Jack Sparrow

International Roofing Expo 2020 Johnny Depp

Winners will be contacted by cell phone to receive their prizes and should have their Amazon gift card by next Wednesday. First place will receive a $250 Amazon gift card. Our second-place winner will receive a $150 Amazon Gift Card and our third-place winner will receive a $100 Amazon gift card. We hope you had as much fun as we did with this Celebrity Face Recognition Matching Contest.

To learn more about WorkMax TIME’s face recognition, click here or schedule a demo now.

 

Time Clock App Labor Shortage Challenges

Time Clock App Overcomes Labor Shortage Challenges

 Time Clock App Overcomes Labor Shortage Challenges

3 Ways A Time Clock App Overcomes Labor Shortage Challenges

Shannon Corgan, Director of Marketing 

Are you using a time clock app? Labor shortages in the construction industry are a major issue and a top concern for construction business owners. You may be wondering how a time clock app can help you with this problem, especially since, according to the USG + US Chamber of Commerce Commercial Construction Index – 2019 Q4, 83% of general contractors are challenged to meet schedule requirements because of the skilled worker shortages. Changing your current time collection process to a time clock app with real-time entry and allocation may seem small, but I guarantee you will quickly see how it helps you work smarter, not harder when it comes to optimizing construction labor.

Here are 3 Ways a Time Clock App Helps You Overcome Your Labor Shortage Challenges.

1. Gather Accurate Labor Hours

You can’t manage what you don’t measure, and to overcome your labor shortages, it’s imperative to accurately measure your labor hours. You don’t want your employees to overestimate their hours by putting in a standard scheduled of 7 AM to 4 PM daily. When you use a time clock app to track labor in real time, you only pay your employees for the hours they work. A time clock app also eliminates buddy punching so you’re not paying employees when they’re not working. If you have a mobile time clock app, your labor cost accuracy will skyrocket, because employees simply clock in/out on their mobile iOS or Android device. No more paying employees for travel time to the job trailer or to the office to clock in or out. GPS will tell you where the employee is when they clock IN/OUT to reduce overpayment for labor hours. If you start using a time clock app with real-time data collection, it’s likely you’ll find your labor hours for a job are less than what you’ve paid in the past and you can actually complete the job in less time than before.

2. Track Completed Work in Real Time

Once you have accurate labor hours captured in real time with a time clock app, you need insight into what your labor force is doing in the field during their shift. Again, to overcome your labor shortage challenges, you have to measure not only total labor hours, but you also need to know how much work is completed during those work hours on each task to optimize your current staffing levels. When you’re measuring labor hours, tasks, and production in real time, you can make adjustments to keep your project on time and within budget. Find a time clock app that captures completed work as soon as your employees change from task to task with the flexibility to have supervisors enter the crew’s production or allow each employee to enter it. When the employees know they’re being measured in real time and that everyone in the company will have access to how much work they’re completing, you’ll see an uptick in productivity. With a time clock app, you’ll have global visibility across your entire organization and can see the most productive crews. To learn more about why you should be tracking your production in real time in your time clock app, view our video, 4 Reasons to Track Completed Work in Your Time Clock App

3. Identify Most Productive Employees, Crews, and Projects

Now that you’re using a time clock app to track labor hours, tasks/cost codes, and production in real time, there are several labor shortage issues that it can solve for you. Firstly, with a time clock app with real-time data collection, you now can see which crews are completing the most work and compare them to other crews doing the same work with similar labor hours. If one crew is consistently outperforming another crew, you can find out what the high performing crew is doing and share their best practices. You may find that you have enough employees and crews to do the work with your current staffing levels. We’ve had small customers save hundreds of thousands of dollars, up to $1.2 million, by switching to collecting labor in real time. It’s never been this easy to collect project field data in real time and take actionable insights to solve your labor shortage problems by tracking, labor, tasks, and production from a mobile time clock app.

Once you have accurate costs and production in real time, you can also bid more aggressively on future projects because you have accurate historical data from your real-time field data collection of similar projects. Once you have real-time insights into labor and completed work on your projects, you can easily identify best practices from your most productive crews and will likely be surprised by how much more productive those crews can be. In fact, you may be far less understaffed than you previously thought. Using real-time labor, tasks, and production data from a time clock app, you’ll optimize the labor you have and reduce your current labor shortages by working smarter, not harder.

To learn more about how WorkMax TIME can provide you with real-time actionable insights into how to optimize your staffing, click here or schedule a demo now

World of Concrete 2020 Must-See Technology

World of Concrete 2020 Must Seee Tech WorkMax TIME

World of Concrete 2020 Must Seee Tech WorkMax TIME

World of Concrete 2020: Must-See Technology Partners 

WorkMax TIME’s Top Integration Partners

Shannon Corgan, Director of Marketing 

As you’re walking around the trade show floor at the World of Concrete 2020, don’t forget to check out the Technology for Construction section in the North Hall to see how you can make it easy for your field employees to give you accurate live job cost data for your job cost reporting. One of the most important decision factors in purchasing a live field data collection solution for controllers and financial managers is whether it integrates with their existing accounting solution. You’re in luck because we have a list of the must-see technology at the World of Concrete 2020, so you can find the right live field data collection app that works with your accounting system. You can also talk with the staff of our accounting solution partners at the World of Concrete 2020 to find out why they love WorkMax and tell you how well it integrates with their accounting software.

1. WorkMax TIME – Booth N1146 at World of Concrete 2020

WorkMax TIME integrates with the top accounting systems used by most contractors attending the World of Concrete 2020. This way you can be certain that only active employees are clocking IN/OUT and only active projects, locations, or cost codes have labor hours and production units assigned to them. WorkMax TIME’s permission profiles mirror your organizational structure and project cost structure to show only the relevant job cost data to your field employees for accurate real-time job costs. Controllers and financial managers don’t have to spend hours doing reallocations or spend weeks creating work-in-progress reports. Below is a list of our ERP and accounting integration partners also attending the World of Concrete 2020.

2. Acumatica – Booth N1463 at the World of Concrete 2020

Acumatica Cloud ERP offers a special Construction Edition to meet the needs of the construction industry. Acumatica Construction Edition allows you to manage construction payroll, contract management, financials, and cost estimates from a single subcontractor. Stop by their booth and find out why WorkMax TIME and Acumatica are a great fit to grow with your business.

3. Viewpoint – Booth N1153 at the World of Concrete 2020

Viewpoint has multiple ERP options for contractors attending the World of Concrete 2020. They offer ProContractor by Viewpoint, Vista by Viewpoint, and Spectrum by Viewpoint. Viewpoint provides integrated software solutions for the construction industry to improve project profitability, enhance productivity, manage risk, and effectively collaborate with internal and external stakeholders. Swing on by their booth to say hi and see why WorkMax TIME and Viewpoint solutions have so many happy mutual customers.

4.  Sage – Booth N1263 at the World of Concrete 2020

Sage helps small and medium businesses perform at their best and manages finances, operations, and people. One of WorkMax’s most common accounting integrations is with Sage 100 Contractor and Sage 300 CRE. It’s one of the top-selling accounting systems for construction, so don’t be shy and stop by the Sage booth at World of Concrete 2020 to find out why the integration works so well for all of our mutual customers.

5. Foundation Software – Booth N1563 at the World of Concrete 202

WorkMax TIME also has a robust integration with Foundation Software. Foundation Software offers construction accounting software for job cost accounting and project management with mobile applications to help construction companies run their businesses. Make sure you stop by their booth and they can tell you why so many of their Foundation Software customers love how well WorkMax and Foundation Software work together.

6. A-Systems Corp – Booth 1650 at the World of Concrete 2020

A-Systems JobView is another top construction accounting system that integrates with WorkMax TIME to provide live job costs. JobView also provides other cost control tools to create daily reports for timely informed decisions. In addition to core accounting features and job cost accounting, A-Systems JobView also manages payroll (certified, union, multi-state), invoicing / AIA billing, importing estimates, change orders, customer management, and more. Check out the case study of our mutual customer, Archer Mechanical, that saved $153,296 in labor costs with WorkMax TIME.

Want to see how easy it is to integrate these top accounting systems? See our full list of integrations and click on their logo to see a video. 

Buddy Punching Arch Nemesis Accuracy Profitability

Buddy Punching Biometric Time Clock App with Face Recognition

Buddy Punching Biometric Time Clock App with Face Recognition

Buddy Punching: Your Arch Nemesis to Accuracy and Profitability
3 Ways a Biometric Time Clock App Can Eliminate Buddy Punching Forever
By: Shannon Corgan, Director of Marketing 

Buddy punching is common for companies with a mobile workforce especially when supervisors move from job to job and manage multiple crews. They’re not always around when employees are clocking IN/OUT leaving an easy opening for this to occur. Every business owner, accountant, payroll employee, and supervisor needs to know what buddy punching is because it’s most likely happening and negatively affecting your payroll and job cost accuracy. But more importantly, you’re paying employees when they’re not actually working and it’s driving up your labor costs. It’s great that your employees are buddies and work well together, but you don’t want them to clock each other into work before they’ve arrived at the job site or clock each other out after they’ve left the job site for the day. In a nutshell, that’s what buddy punching is; Employees are paid for working but they’re not at the job site working.

Here are 3 ways WorkMax’s biometric face recognition will end buddy punching for your business:

Accurate Biometrics Results with WorkMax’s Time Clock App 

With true biometric face recognition, you’ll know you have the right person clocking IN/OUT and there’s no buddy punching happening. Faces in a profile photo are matched based on their visual geometry, including the relationship between the eyes, nose, brow, mouth, and other facial features to the clock IN/OUT photos associated with their time records. After the faces in the two photos are compared, you’re provided with a match percentage. You may be wondering if your employees can fool the system and continue buddy punching for their coworkers by wearing a hat, wig, or glasses. You’ll be happy to know that the answer is no. You’ll still achieve accurate face comparison match percentages even if your employees change hairstyles or wear glasses or a hat. The visual geometry in WorkMax’s biometric time clock app still measures the relationship between the facial features for the most accurate way to eliminate buddy punching.

Easy To Use

According to Pew Research96% of Americans own a cell phone and 81% of Americans own a smartphone. Most people’s mobile phones have replaced their cameras and they frequently take photos with their mobile devices. To use the biometric face recognition, simply have your employees take a photo on a mobile device when they clock IN/OUT and the biometric face recognition is done in the background. Employees just go to work as soon as they clock IN/OUT just like they’ve always done. Facial recognition is the best way to eliminate buddy punching and when you make face recognition easy to use, you’ll see the results you want.

No Expensive Equipment 

When we developed WorkMax TIME’s biometric features to eliminate buddy punching and reduce your labor costs, we wanted to remove any cost barriers to using biometrics. There’s no need to purchase expensive biometric devices or equipment like other biometric solutions that cost over $1,000 per device. With WorkMax TIME’s biometric time clock app, the cost really isn’t an issue because employees can clock IN/OUT on their iOS or Android device or use existing company tablets or iPads with WorkMax.

To see how WorkMax TIME’s face recognition will eliminate buddy punching forever and reduce your labor costs, learn more about face recognition here or schedule a demo right now. 

 

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