Improve STO project success   Increase safety and profits

WorkMax helps companies avoid cost overruns and schedule delays managing shutdown, turnaround and outages, increasing successful projects by 68%. 

Well executed turnarounds create huge profit implications towards the bottom line for both company market share and revenue.

Planning and execution before and during the shutdown, turnaround or outage is key.

Improve STO productivity and safety risks with mobile communication to STO workers in the field.

Empower workers with online and offline mobile STO site data including:

  • Time
  • Progress
  • Productivity
  • Compliance, Risk and Safety
  • Equipment and Assets

Include heavy equipment training, safety, time tracking, progress updates, checklists and GPS location information for workers across all STO operations.

Mobile Field Reporting

Empower teams with an easier and cost effective way to capture, report, and evaluate field and production data.

WorkMax is the #1 mobile solution for STO managers to track and submit production reports.


Reduce Equipment Costs
WorkMax allows operators to remotely track operations without incurring large, upfront equipment costs. 

Optimize Labor Costs
Leverage digital dashboards to view your production and field data in useful graphs and reports that make analysis of your operations easy.


Project Scope Management for a Turnaround


Historical Labor and Resource Time

Smart planning of a projects scope enables teams to optimize the scope and necessary activities during a turnaround.  WorkMax leverages historical performance to help plan precision workforce and resource planning with detailed by the day, by the minute labor and resource tracking from current and past STO’s.

Scope Management by Phase, Cost Code, Work Type, WBS

Avoid delays caused by changes shortly before & during the turnaround.   Connect job costs, phase codes, work types and WBS items to schedules and estimates that provide real time updates back to scheduling and estimating with critical information from the field. 

Control Costs in a Turnaround Project

Manage Cost Control in Real Time

Eliminate the challenges of cost controls for the duration of a shutdown. Tracking costs  avoids overruns. Compare actual progress against expected progress to identify potential labor, resource, equipment or other  issues before significant deviations occur. 

Track Direct and Indirect Expenses

WorkMax tracks both direct and indirect expenses and time.  Costs and time like equipment, materials, regular labor, overtime, external labor, are tracked against appropriate cost centers and integrated to ERP/Finance. 

Based on percentage, each cost center can contribute to project scope, and shared between maintenance and CAPEX projects.

When labor and resources are captured after each shift and compared with the original budget, the information keeps projects on schedule and is used to plan, schedule & manage turnarounds properly in future.


Communicate with Stakeholders


Leverage Dashboards and Alerts with Stakeholders

Clear, timely and accurate information empowers teams while improving problem-solving.
WorkMax provides transparent communication between senior management, the turnaround manager and all the turnaround team members in terms of correct information and progress status.

Analytics and Reporting

Eliminate manual spreadsheets, forms, and documents that limit the flow of information to all stakeholders.   Improve progress, procedures, protocols, and safety requirements for contractors, teams with an improving the success of the turnaround.

Manage a Single Solution 

Integrated Total Turnaround Management from WorkMax connects different teams working on the same turnaround in one solution. Teams can communicate, share information, use another team’s output as an input for their discipline, and update the turnaround management accordingly.


Simplify EHS Goals

WorkMax delivers proven EHS management software that empowers construction companies to achieve their EHS program goals. Intelex works with you to understand your unique needs and processes and then ensures our EHS applications are able to satisfy these requirements for maximum results.


Insightful Dashboards and Analytics

Real time data from your construction operations is displayed in a central location. EHS professionals easily uncover inefficiencies, irregularities, trends, and issues. WorkMax's embedded Dashboards & Analytics combine best-of-breed BI capabilities with a tailored EHS experience.


Mobile Access Anytime, Anywhere Availability

Access your EHS management system key forms and workflows like incident reporting - from any smartphone or tablet. Place the power of WorkMax's EHS Management Software in the hands of every worker on every job site. Offline capabilities allow remote or unconnected users to capture data and sync when they regain connectivity for optimal productivity.


Incident Management

Manage STO incidents and near misses across STO job sites and analyze trends to improve performance to enhance reporting time, manage risk, keep compliance, and gain complete visibility into your incident management program. Incident Management lets STO construction organizations capture, track, report and manage safety-incident data across their entire operations.


Inspection Management

Perform STO inspections on the go with efficiency, mobile or otherwise. Schedule, complete, and report on inspections easily with the ability to capture safety-related data from all aspects of a working environment in a systematic process. STO organizational inspections including quality and site inspections are made easy for STO construction organizations with this centralized system of record, accessible from anywhere.


Audit Management

Stay audit ready without the worry of missing a thing. Ensure ongoing compliance to key requirements for STO companies. The use of Audit Management, creates powerful but easy-to-use checklists and allows STO organizations to track audit progress and act on tasks outlined in a scheduled fashion.

STO Risk Management

Keep STO projects on budget, on time. Empower STO teams with real-time information across STO projects to reduce project risk. Identify leading STO project indicators. Stay ahead of critical path schedule items and updated schedule baselines with inspection alerts on critical path items. Expedite communication to STO schedulers, planners and project stakeholders with leading indicators.

Job Site Safety

  • Manage permits, audits, ISO certifications, wastewater discharge, safety citations and training
  • Track STO efforts for proactive risk management
  • Gain visibility on incidents and near misses across job sites and analyze trends to improve performance
  • Ensure consistent compliance with regulations and standards, including OSHA requirements

STO Time and Labor Compliance

Manage STO time and attendance, overtime, union, and job costing with real-time mobile reporting and compliance. Reduce admin time by 90% while gaining compliance with local, federal and owner regulations and requirements. Expedite billing to improve cash flow and budget accuracy.

Automate Time and Attendance
Reduce time and attendance admin time/costs by 90% plus. Maximize productivity, automate routine tasks including time collection, time approval, and running timesheets. Respond to requests and manage exceptions in a single solution

Quick, Accurate, Time Tracking
Input hours worked for individuals or entire crews inside the app, apply to cost codes, allocate OT, RT, or DT. Roll over duplicate hours. Improve insights every day on how time is spent.

Manage Overtime
Simplify RT, OT, and DT. Allocate regular hours, overtime, or double time in a single tap. Minimize disputes over hours and categories—make changes in the app as they happen in the field. The rest is done automatically. Make tracking employee time and billable hours simple.

Empower Crews and Individuals
Leverage time-tracking software to bulk upload crews and allocate hours to entire teams. Include GC, Subcontractor, and Engineering time across the entire organization.
Add members from the app or edit hours for an individual who stayed late or got to work early.
Roll over hours for duplicate work each day, and export and integrate time reports with existing applications for smooth payroll processing and time card management.


Time Reporting and Compliance


Improve Owner, Stakeholder Communication and Compliance
Timesheet standards eliminate double entry, reducing data input time while improving Owner/Contractor collaboration. Real time productivity, units, quantities, man hours, and daily progress is managed on mobile dashboards.

Payroll Compliance
Minimize and eliminate compliance risks. Simplify the management of multiple union, shift, cost code, and pay type rules. Automate the calculations of hours, overtime, holidays and certified payroll including prevailing wage calculations. Manage subcontractor compliance for current certifications, training, permits, insurance to remove risk.

Simplify Local and Regional Compliance
Satisfy complex local and regional payroll law compliance including numerous California payroll and employment laws. Simplify multi-union requirements, minimum wage, and non-exempt

GPS Tracking

Improve Time Accuracy with GPS
Built for STO contractors to create accurate timesheets using the industry’s most precise GPS tracking - reduce payroll costs while increasing profits on projects with improved visibility and pinpoint accuracy. With over 20 years experience of mobile time and attendance management, WorkMax is the most advanced, flexible, and accurate solution in the industry.

Eliminate Labor Waste
GPS technology designed for STO field crews tracks exactly when each team member arrives and departs at every site visited throughout the day, along with job costs and productivity.

STO Job Costing

Reduce STO Job Cost Allocation and Payroll Processing Time
Reduce payroll processing and job cost allocation time from days to minutes with smart payroll and allocation automation while maintaining approval workflows. Anytime allocation enables teams the ability to quickly allocate time and job costs during and after shifts.

Manage Multiple STO Resource Rates and Job Costs
Create multiple STO resource rates for each mine wage zone and geographic area. Simplify union wage management with multiple union wage rules and regions.

Any Device in the Field
Turn STO employee smartphones into paperless timesheets. Automatically log hours worked, job units, quantities completed, locations and more in real-time.

Simple. Easy for STO Workers
Designed for the user to clock in and collect job site information with just a few taps.

Permission-Based Simplicity
Assign job permissions by Individual, Department, Division, or Employee Group simplifying field use with access to areas specific to assigned areas.

One-Step Dual Language Simplicity
Easy-to-use multi-language interface expedites payroll in minutes in multiple languages including Spanish.

Facial Recognition AI
Increase security and eliminate "buddy-punching" using patented facial technology. Employees clock IN, change TASKS and punch OUT, with facial recognition. Pictures are captured along with time stamps. Photos are auto-scanned with intelligent face-matching technology to find and flag any suspect time records. Facial recognition can also be turned on or off for each employee or subcontractor.

STO Back Office, Finance and Administration

Expedite STO billing for improved cash flow. Improve payroll processing time while reducing risk and liability with certified payroll. Simplify expense management with mobile expense management. Reconcile project hours and costs in real-time with budgeted/invoiced time and cost to field reported time and costs.

Accelerate Billing to Improve Cash Flow
Get paid. Improve cash flow with faster billing times. Automate completion calculations. Inform Accounting when and what can be billed on a project in real-time to speed up the billing process and maximize cash flow. Mitigate risk by capturing, documenting, and tracking out-of-scope work.

Accelerate Payroll
Speed up the collection of time from field teams by capturing information your payroll system requires.

Simplify STO Expense Management
Track, manage and approve job-related expenses from anywhere with mobile apps. Apply expenses to the right job and cost code from the field to office in simple one-step workflow. Collect expense details from employees and subcontractors to track reimbursements, including fixed-bid projects.

STO Hours and Cost Reconciliation
Compare calculated “accrued actuals” from work performed with ERP accounting accruals and actuals. Reconcile project progress with ERP systems to identify missing invoices, and misaligned reports from the field. Simplify project reconciliation with work performed vs. work cost status to proactively identify cost and productivity discrepancies.


WorkMax for STO

Designed to improve STO safety while improving STO operations by empowering workers with online and offline mobile STO site data including:

  • Time
  • Progress
  • Productivity
  • Compliance, Risk and Safety
  • Equipment and Assets