Tag Archives: time and attendance

Employee time tracking 6 Reasons to CHANGE today

employee time tracking

employee time tracking 

Employee Time Tracking – 6 no-brainer reasons to change your process today:

 

1. Timesheets and spreadsheets are costing your business MUCH more than you may realize.

workmax employee time trackingWhat could your business do with an extra $6,000 per employee, per year, every year? You simply can’t do business without your amazing people, its no surprise then that labor costs are also the single largest expense for the majority of today’s businesses. The costs of using archaic employee time tracking systems to manage workforce labor is conservatively estimated to cost an average business over $6,000 per year, per employee! The American Payroll Association reports that employers lose an average of 42 minutes per employee, per day due to estimated, inaccurate labor reported by writing it down after the fact (time sheets or spreadsheets). With an average hourly burden of $25 per employee, a 50 employee business will lose more than $300,000 annually (each and every year) due to inaccurate labor tracking processes. Additionally this estimate does not even account for costly data entry errors or labor-based overhead such as workers comp and liability insurance, and other business expenses directly related to your total payroll costs.

2. Mobility. Employees need anytime, anywhere access for accurate employee time tracking.

workmax employee time trackingFor many businesses, gone are the days of the cubicle. Its 2016 and more than ever, employees are on the go, remote and mobile. Mobile devices are being leveraged as critical business tools to help the mobile workforce get their work done more efficiently, from anywhere. Modern employee time tracking solutions can help your employees quickly track their time, tasks, projects and even their productivity, using the same mobile devices they already use every day. Mobile time clock apps and mobile labor tracking solutions help employees get work done quicker and help employees log it accurately, as it happens. Mobile devices and simple cloud solutions will provide your business greater real-time visibility, accountability and accuracy or your workforce.

3. Accurate time tracking reported in real-time improves client invoicing and job costing.

workmax employee time trackingReplacing paper time sheets with a simple cloud based time tracking solution can connect all of your teams and enable them to share job, project and accurate billable information quicker. Accurate time worked, tasks completed and productivity data, detailed by client or project, can stream into a central cloud-based system, virtually real-time, as it happens. The end result for your business is improved client billing accuracy, increased client billing efficiency and most importantly, now you your business can see exactly where you are making money and where you are not as it happens, opposed to weeks later. The ability to know where you are sooner is allowing businesses to pivot and adjust to increase profits. 

4. Less payroll headaches and more happy employees each and every payday.

workmax employee time trackingPayroll and the old process of tracking, transferring, processing can be a burden on your team. Manual data entry is painful and stressful for your entire staff. It is too easy to make a simple mistake and transpose time worked, tasks and codes worked on. These common and frequent mistakes, whether done in the field or in the office can result in an inaccurate paycheck and can be extremely frustrating for your workforce. Today’s automated employee time tracking solutions virtually eliminate the need for repetitive and tedious re-keying of time and attendance data. Employees can sign off and approve their time worked as it happens and your payroll and office staff can replace your stressful payroll processes with an accurate, quick and efficient solution to not only track your workforce, but to get your people paid more efficiently.

5. DOL compliance is critical for your business. CYA with accurate workforce labor documentation.

workmax employee time trackingKeeping a time stamp for each and every clock in/out, job code, task change and GPS location can protect your business in costly client disputes, unemployment claims, workers comp claims and potential DOL and DCAA issues. With an automated employee time tracking system employees can review and sign off on time worked, you can see who’s on the clock, where and what they are doing. Rest assured with an automated system all of your workforce labor data is also nicely organized in one central database, accurately documented to protect your business in case of a labor audit or labor dispute.

6. Anytime, anywhere access to your workforce labor data.

workmax employee time trackingDon’t overlook the convenience and power of being able to access and manage your workforce labor data anytime, from anywhere. A cloud-based employee time tracking system not only enables employees to enter, track and review time from anywhere, it also enables your estimators, PMs, managers, executives and entire staff to work with current, accurate labor data from anywhere. Estimating the next project is much easier when you can quickly reference exact labor actuals from a prior similar project. Getting a client quick, current answers can prove priceless for your business. Approving and processing payroll while out of the office can save the day. There are many business benefits to automating your employee time tracking process, don’t underestimate the power of anytime, anywhere access to all of your neatly organized, accurate, real-time labor data.

Click HERE to see the WorkMax Employee TIME Tracking Webinar:

Time Webinar WM B

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

WorkMax Rocks It with Mobile Forms and Employee Time Tracking

By: Shannon Corgan, Director of Marketing

Wow! What a great World of Concrete. We met so many people and it was so much fun talking with customers and new folks in the industry we hadn’t met previously. At big tradeshows like these, we also get a chance to meet up with our technology partners like Sage, Viewpoint, Dexter + Chaney and Foundation Software to see all the new features that are helping contractors improve their accounting. It just keeps getting better year after year. My favorite part is learning more about the business challenges related to managing forms (paper and digital forms), time and attendance, asset management and service scheduling and dispatch. My mind becomes a sponge.

This year it was such a stark contrast to our first time at World of Concrete back in 2006 when we would get people coming up to the booth saying that there is NO way they would ever get one of their employees to use a mobile device to do anything. We now have more people coming up to us and asking can you do this or that with my iPhone, iPad, Android phone or tablet. The answer is yes! I thought I’d share some trends we are seeing and how different companies are embracing more mobile technology. 

I was speaking with a CEO from a scaffolding company at World of Concrete 2016 and he was excited to see how he could use the mobile forms to capture rich media to solve a couple of different challenges he faces currently in his business. He was excited about the opportunity to use the video and photos on the mobile forms to help in the sales process to build accurate estimates or scopes of work for his scaffolding projects. He also liked the idea that his guys in the field could sketch something up or markup a photo within the mobile forms and email it to all of the company experts. He definitely saw this as a way to help leverage the collective knowledge of his entire team to help them solve problems faster while his crews were out on different job sites. He was also interested in combining the mobile forms and timekeeping functionalities to help ensure that employees completed their important daily reports as a part of the clock in and clock out process.

This year at World of Concrete, we had a lot of payroll folks asking us how WorkMax could help them make sure that the actual employee was the one doing the clocking in and out and there was no buddy punching. To keep the costs low for mobile time tracking, they needed to have multiple employees clock in on a supervisor’s iPad, tablet, or smartphone. They were getting pressure from their HR departments to make sure that they weren’t paying people for work they didn’t perform and for proof that they had indeed paid all the right employees for the work that they did perform. They told us they were working much more closely with HR to make sure they had controls in place to avoid exposing their company to risks for lawsuits or Department of Labor audits. I asked if it was due to the increase in lawsuits related to wage theft or any wage and hour claims and they affirmed that this was definitely a big part of it. It was great to be able to show them features that WorkMax offers to absolutely verify that each employee was the right employee recorded in the system with real demonstrations right there in the booth. We had so much interest in what was being shown that we ultimately had to set up a bunch of chairs to allow everyone to see the WorkMax solutions.  During many periods, it was standing room only!

Check out the fun we had at World of Concrete with the pictures we posted on Facebook and Twitter.

To learn more about WorkMax:

WorkMax Video10 Ways Forms Boost ProductivityMobile FormsMobile Forms

What is WorkMax?

WorkMax Service Phone and Mac

WorkMax Service Phone and Mac

What is WorkMax? Why now?

By: Ryan Remkes, CEO

WorkMax is the total sum of everything learned from delivering resource management software solutions to many, many businesses over the last decade. WorkMax is modern, fast and completely scalable. The platform of modules affords businesses of any size, shape and industry to enjoy modern resource management exactly the way they need it. WorkMax is the culmination of real-world customer needs learned from AboutTime, in a beautiful, modular web-based solution to help customers better manage TIME, ASSETS, FORMS, FIELD SERVICE and REAL-TIME BUSINESS INTELLIGENCE. 

Internally, WorkMax has been known around our corporate office as “Next-Gen” for a couple of years now. The ambitious design-build journey towards what is about to be better known as WorkMax actually began in 2003. AboutTime set out to solve the problems companies face every day in tracking and managing their most valuable resources. AboutTime was built to solve the complex business problems that ERP, accounting, HR and other software solutions do not. 

“Experience matters to our customers.”

AboutTime has enjoyed great success and will continue to succeed for many more future customers as the leading on premise, enterprise resource management solution. Remember the time before mobile was “cool”. Surprisingly, it wasn’t that long ago. AboutTime was doing “mobile data collection” before the term existed and long before Apple iPhones, iPads and Android mobile devices existed. We were helping companies capture accurate mobile and remote data before BlackBerry was crowned (then later dethroned) the “king” of mobility. You’ve got to go all the way back to the PALM Pilot and Pocket PC days to get to the core of our resource management experience. AboutTime has always been and will continue to be an innovator and leader in on premise resource management.

So why WorkMax now? 

Innovation and the desire to get better is ultimately the driving force for our amazing team. We thrive on leading the way in helping our customers work smarter and get better. The concept for the WorkMax platform went like this: “Let’s start with what we know is true, what we’ve learned from many years in the industry and let’s give our customers exactly what they really want. Let’s do it in a flexible way that exceeds customer expectations. Let’s make WorkMax flexible, beautiful and affordable. Let’s change the game for how businesses manage their mobile, remote and local resources.”

What we now know is true:

Over the years we have talked to thousands of businesses in dozens of industries and we know every one of those business has challenges tracking and managing mobile, remote and local resources. Consistent findings are:

  1. Today’s businesses want a better, smarter way to track TIME, ASSETS, FORMS, FIELD SERVICE, but they all need different user configurations – flexible modules. 
  2. Although each business is unique; their resource management challenges are NOT unique to the industry they serve, the size of the business or the services provided by the business.
  3. Today’s businesses believe simple technology improves efficiency in business. Additionally we now know web-based solution benefits can outperform traditional on premise software. Internet speeds, data security and web infrastructure now affords best-of-breed web-based solutions to be not only A choice, but the PREFERRED choice for many of today’s decision makers. 

What we know matters to our customers.

EVERYONE is getting better, including your competitors. Technology is helping people work smarter and helping companies get more accurate data, faster. Everyone is becoming more efficient with their resources and your customers are learning (and being taught) to expect it. We are all in business for the customer, the WorkMax platform is built to help your team eliminate waste, increase automation, improve company efficiencies and most of all… to better serve your customers.

Can we help your business work smarter and get better?

I think we can. Every business is different and only you can determine if WorkMax or AboutTime is a good fit for YOUR business. I am confident you will know it when you see it. We realize we won’t be everything to everyone as there are many good technology solutions out there and then there are some very stubborn companies that just fear change.

“If you don’t like change you will like irrelevance even less.”  

How will we define WorkMax success?

We believe WorkMax will surpass your expectations, the platform is truly flexible, scalable and affordable. Implementation is incredibly rapid. We have made it very easy to try WorkMax in your business and customers should see great results within days. Our incredible team has invested enormous amounts of time, attention to detail and expertise into delivering one complete platform of modern resource management modules. So how will we know we’ve hit a home run with the WorkMax? When our customers tell us so.

Welcome to Modern Resource Management. Welcome to WorkMax.