Tag Archives: Mobile forms

WorkMax TIME, FORMS, and ASSETS by AboutTime Technologies Enriches Integration with Top Construction Accounting Systems and ERPs

PRESS RELEASE Permission Profiles

PRESS RELEASE Permission Profiles

WorkMax TIME, FORMS, and ASSETS by AboutTime Technologies Enriches Integration with Top Construction Accounting Systems and ERPs

Clones accounting system project cost and organizational structure for accurate daily job costs to minimize reallocations with Permission Profiles

(Payson, UT – May 14, 2019) AboutTime Technologies, a 16-year veteran of on-premise and cloud- based mobile resource management, today announces that it has expanded its integration with the top construction accounting systems and ERPs with WorkMax TIME, FORMS, and ASSETS. WorkMax is an easy-to-use cloud-based platform for employee time tracking, mobile forms, and asset tracking that allows project-based businesses to manage each of their mobile resources all in one place.

Permissions Profiles allow businesses to accurately track daily job costs and drastically reduce reallocations or adjustments to job costs after-the-fact. Permission Profiles allow users to create a unique profile with a set of individual permissions that can automatically be assigned to new employees. Most project-based businesses have hundreds, if not thousands of cost codes or tasks to track a project’s job costs and completed work. Permission Profiles determine what employees see when they’re entering their completed work and labor hours. This ensures that they are assigning their labor to the right jobs, projects, locations, tasks, cost codes, or assets. With Permission Profiles, employees can only select tasks or cost codes that are part of the appropriate project cost structure based on what’s been set up in the business’ accounting system or ERP.

Permission Profiles can also restrict which mobile forms are visible to employees in the WorkMax application. Only the employees that need to complete the mobile forms are able to view them and saves the employee’s time instead of searching for the mobile forms they need to complete. Permission Profiles can be set up to automatically apply permissions to track more than employees, jobs, cost codes/tasks, devices, assets, and forms by creating or importing custom list items. Custom lists provide businesses with the flexibility to track whatever they need. Examples of custom lists include employee leave codes, certified classes, or per diem allowances.

“We kept hearing that project-based businesses spent too much time reallocating job costs due to data entry errors by field employees. The bigger the list of jobs or cost codes the more adjustments they had to make in their accounting system or ERP. Also, the project job costs and completed work was always out-of-date. We looked at the data visibility goals that our customers wanted to achieve in their accounting systems and ERPs for job cost accuracy and mirrored those options in WorkMax. With Permission Profiles, we gave them an easy way to get the right data to the right employees at the right time for real-time accurate project job costs,” said Ryan Remkes, chief executive officer of AboutTime Technologies.

WorkMax has powerful and robust integrations with the top construction accounting and ERP systems including:

Mike Merrill, COO of AboutTime Technologies, will be demonstrating Permission Profiles for the first time at the TUG 2019 National Conference on Tuesday, May 14th at 10:45 AM CDT at the JW Marriott San Antonio Hill Country Resort and Spa. TUG is the national user group for Sage 300 Construction and Real Estate, Sage 100 Contractor, and Sage Estimating.

For a full list of all of the accounting, ERP, payroll, and HR systems that WorkMax integrates with click here. To learn more about WorkMax’s Permission Profiles, click here to view the video. 

 

3 Ways Mobile Forms Protect Multi-location Businesses from New OSHA Implications

Mobile Forms Protect Against New OSHA Risk

 Mobile Forms Protect Against New OSHA Risk

3 Ways Mobile Forms Protect Businesses from New OSHA Implications
Part 1 of 4

By: Shannon Corgan, Director of Marketing

 

Do you have more than one location for your business? Does your business operate in multiple areas? If so, you need to know about a recent groundbreaking ruling that could dramatically increase the risk you are exposing your company to, if you continue business as usual. Find out how mobile forms protect businesses from new OSHA fines. 

Central Transport, based in Warren, Michigan, is a privately held trucking company. They focus on the long-haul market servicing the major regional markets in the US. They have nearly 200 customer service centers throughout the US. At their Billerica, Massachusetts shipping terminal, they were recently fined $330,800 for 14 workplace safety and health standards violations. Although the fine is large, what we should be paying attention to is the reason for the fine. Read the following excerpt from a recent Department of Labor OSHA press release.

“Judge Baumerich’s order is significant and precedent-setting. This is the first decision by an OSHA Administrative Law Judge expressly finding that the U.S. Occupational Safety and Health Review Commission may have the authority under the OSH Act to order abatement measures beyond the specific violations identified in the citations. The department is now authorized to proceed with discovery and to demonstrate, by presenting its evidence at trial, that enterprise-wide abatement is merited on the facts of this case,” said Michael Felsen, the regional solicitor of labor for New England.1

Here’s OSHA’s take on what this ruling means for businesses that operate in more than one location:

“When an employer has hazards occurring at multiple locations, common sense and reasonable worker protection law enforcement both dictate that the employer take corrective action to safeguard the health and well-being of employees at all its worksites,” said Kim Stille, OSHA’s regional administrator for New England.

What does this mean for businesses that operate in more than one location? Based on their interpretation it now means that OSHA can cite a facility or location that they haven’t even visited. They are expecting you to protect the safety of your employees at all your locations, at all of your worksites, based on them finding violations at an individual location. You may be asking yourself, what can you do to improve your safety compliance and minimize your risk? Mobile forms protect businesses like yours three ways. First, you have to make sure you share and communicate safety issues across your entire organization. You can instantly notify the right people as soon as a safety or injury form is completed. Mobile forms protect businesses like yours and give you the visibility to all of your safety risks across your entire organization in real time. Secondly, with a centralized database for your mobile forms, you can easily track and analyze your employee injuries to identify trends. You can be proactive with your safety compliance instead of reactive. Thirdly, Training is the #1 thing you need to do to protect your employees and mitigate any risk for your company. With intelligent mobile forms for safety and injury reporting, you can ask additional clarifying questions or provide a training video to watch to help them complete the safety forms correctly.
Mobile Forms can help support the new OSHA implications for multi-location businesses. Check out our next 3 blogs that will go into more details about how you can use mobile forms to support your safety compliance. Click here to read Part 2 of our Mobile Forms for OSHA Blog Series. 

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Sources:

1    United States Department of Labor – Occupational Health and Safety Press Release 12/7/2015  https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=NEWS_RELEASES&p_id=29334

 

http://info.workmax.com/acton/formfd/14741/0024:d-0002

Real Time Visibility

Modern Contractor Logo
Modern Contractor Logo
 

Real Time Visibility

Published in Modern Contractor Solutions, February 2016

By: David Moyer, President

WorkMax in the News –
Real-time visibility is a hot topic for contractors today. We’ve teamed up with Modern Contractor Solutions to share our insights on how real-time visibility with WorkMax answers your most important questions. With these answers available at your fingertips, see how WorkMax can improve your business. Here’s an excerpt from an article written by our very own David Moyer, President of AboutTime Technologies: 
 
What if you could get real-time, accurate information to manage your teams and projects from anywhere? In a perfect world, regardless if you are in the office, half way around the globe, or on the go with only your mobile device, you should have your important project information at your fingertips. Would you make it to a few more activities for your kids? Would you take that vacation you’ve been putting off for years?
 
The construction businesses of today need complete visibility into what’s happening with their projects right now, without being there. For executives and managers to get the visibility they need, we at AboutTime Technologies knew we could make it easy for construction workers to leverage simple technology in the field. That’s why we created an entirely new cloud platform, WorkMax, powerful enough for construction executives to be able to manage their businesses from anywhere while also being simple enough to use in the field.
WorkMax answers the questions you need to answer every day. The comprehensive suite of modules—FORMS, TIME, SERVICE, ASSETS, and INSIGHT—are designed specifically to relieve your pains:
 
 

 

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

WorkMax Rocks It with Mobile Forms and Employee Time Tracking

By: Shannon Corgan, Director of Marketing

Wow! What a great World of Concrete. We met so many people and it was so much fun talking with customers and new folks in the industry we hadn’t met previously. At big tradeshows like these, we also get a chance to meet up with our technology partners like Sage, Viewpoint, Dexter + Chaney and Foundation Software to see all the new features that are helping contractors improve their accounting. It just keeps getting better year after year. My favorite part is learning more about the business challenges related to managing forms (paper and digital forms), time and attendance, asset management and service scheduling and dispatch. My mind becomes a sponge.

This year it was such a stark contrast to our first time at World of Concrete back in 2006 when we would get people coming up to the booth saying that there is NO way they would ever get one of their employees to use a mobile device to do anything. We now have more people coming up to us and asking can you do this or that with my iPhone, iPad, Android phone or tablet. The answer is yes! I thought I’d share some trends we are seeing and how different companies are embracing more mobile technology. 

I was speaking with a CEO from a scaffolding company at World of Concrete 2016 and he was excited to see how he could use the mobile forms to capture rich media to solve a couple of different challenges he faces currently in his business. He was excited about the opportunity to use the video and photos on the mobile forms to help in the sales process to build accurate estimates or scopes of work for his scaffolding projects. He also liked the idea that his guys in the field could sketch something up or markup a photo within the mobile forms and email it to all of the company experts. He definitely saw this as a way to help leverage the collective knowledge of his entire team to help them solve problems faster while his crews were out on different job sites. He was also interested in combining the mobile forms and timekeeping functionalities to help ensure that employees completed their important daily reports as a part of the clock in and clock out process.

This year at World of Concrete, we had a lot of payroll folks asking us how WorkMax could help them make sure that the actual employee was the one doing the clocking in and out and there was no buddy punching. To keep the costs low for mobile time tracking, they needed to have multiple employees clock in on a supervisor’s iPad, tablet, or smartphone. They were getting pressure from their HR departments to make sure that they weren’t paying people for work they didn’t perform and for proof that they had indeed paid all the right employees for the work that they did perform. They told us they were working much more closely with HR to make sure they had controls in place to avoid exposing their company to risks for lawsuits or Department of Labor audits. I asked if it was due to the increase in lawsuits related to wage theft or any wage and hour claims and they affirmed that this was definitely a big part of it. It was great to be able to show them features that WorkMax offers to absolutely verify that each employee was the right employee recorded in the system with real demonstrations right there in the booth. We had so much interest in what was being shown that we ultimately had to set up a bunch of chairs to allow everyone to see the WorkMax solutions.  During many periods, it was standing room only!

Check out the fun we had at World of Concrete with the pictures we posted on Facebook and Twitter.

To learn more about WorkMax:

WorkMax Video10 Ways Forms Boost ProductivityMobile FormsMobile Forms

Ten ways mobile forms boost performance

boost performance graphic

boost performance graphic

Ten ways mobile forms boost performance in your business

By: Shannon Corgan, Director of Marketing

  1. SEARCH and FIND EVERYTHING – Quickly find and disseminate any FORM or information within the form. If the information is in a form, you can search on it and find it right away.
  2. FASTER – Create forms in minutes. Capture and submit forms in real-time. No more wasting time.  New forms deployed immediately to mobile devices and they are completed in real time.
  3. EASY FORMS SHARING – Unlike with paper forms, many people can access the same form(s) at the same time. Your team gains ACCESS anytime anywhere on any device, based on employee privileges.
  4. SPEEDY APPROVALS – Easily capture signatures on any of your FORMS to speed up approvals in the office, on the go or anywhere in between.
  5. TABLES and CALCULATIONS – Add unlimited rows to tables and perform calculations with formulas to save time and increase accuracy.
  6. VIDEOS, PHOTOS and VOICE NOTES – Snap a picture and add it to your form. Make notes on the photo to quickly document work. Solve problems faster from anywhere and collaborate with your whole team.
  7. INTELLIGENCE BAKED IN – Mobile forms are savvy. They are nimble enough to know when to show follow-up questions and forms based on your responses. Also, mobile forms are easy to personalize to your business and employees see only what they need. Robust permissions insure the right forms get to the right people.
  8. NO MORE SCANNING OR STORING PAPER – Your forms are not only easy to find, they are instantly available to your entire team. No more scanning forms or taking up office space. Save paper costs.
  9. SAFE and SECURE – No more missing or lost forms. FORMS are available instantly online and backed up with layers of security.
  10. INCREASE PRODUCTIVITY – Time is money and mobile forms increase productivity with real-time anytime, anywhere access on any mobile device. Save time finding mobile forms with quick global searches and collaborate with the whole team. Eliminate manual re-keying of data to save labor hours.

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