Author Archives: Ryan Remkes

Employee time tracking 6 Reasons to CHANGE today

employee time tracking

employee time tracking 

Employee Time Tracking – 6 no-brainer reasons to change your process today:

 

1. Timesheets and spreadsheets are costing your business MUCH more than you may realize.

workmax employee time trackingWhat could your business do with an extra $6,000 per employee, per year, every year? You simply can’t do business without your amazing people, its no surprise then that labor costs are also the single largest expense for the majority of today’s businesses. The costs of using archaic employee time tracking systems to manage workforce labor is conservatively estimated to cost an average business over $6,000 per year, per employee! The American Payroll Association reports that employers lose an average of 42 minutes per employee, per day due to estimated, inaccurate labor reported by writing it down after the fact (time sheets or spreadsheets). With an average hourly burden of $25 per employee, a 50 employee business will lose more than $300,000 annually (each and every year) due to inaccurate labor tracking processes. Additionally this estimate does not even account for costly data entry errors or labor-based overhead such as workers comp and liability insurance, and other business expenses directly related to your total payroll costs.

2. Mobility. Employees need anytime, anywhere access for accurate employee time tracking.

workmax employee time trackingFor many businesses, gone are the days of the cubicle. Its 2016 and more than ever, employees are on the go, remote and mobile. Mobile devices are being leveraged as critical business tools to help the mobile workforce get their work done more efficiently, from anywhere. Modern employee time tracking solutions can help your employees quickly track their time, tasks, projects and even their productivity, using the same mobile devices they already use every day. Mobile time clock apps and mobile labor tracking solutions help employees get work done quicker and help employees log it accurately, as it happens. Mobile devices and simple cloud solutions will provide your business greater real-time visibility, accountability and accuracy or your workforce.

3. Accurate time tracking reported in real-time improves client invoicing and job costing.

workmax employee time trackingReplacing paper time sheets with a simple cloud based time tracking solution can connect all of your teams and enable them to share job, project and accurate billable information quicker. Accurate time worked, tasks completed and productivity data, detailed by client or project, can stream into a central cloud-based system, virtually real-time, as it happens. The end result for your business is improved client billing accuracy, increased client billing efficiency and most importantly, now you your business can see exactly where you are making money and where you are not as it happens, opposed to weeks later. The ability to know where you are sooner is allowing businesses to pivot and adjust to increase profits. 

4. Less payroll headaches and more happy employees each and every payday.

workmax employee time trackingPayroll and the old process of tracking, transferring, processing can be a burden on your team. Manual data entry is painful and stressful for your entire staff. It is too easy to make a simple mistake and transpose time worked, tasks and codes worked on. These common and frequent mistakes, whether done in the field or in the office can result in an inaccurate paycheck and can be extremely frustrating for your workforce. Today’s automated employee time tracking solutions virtually eliminate the need for repetitive and tedious re-keying of time and attendance data. Employees can sign off and approve their time worked as it happens and your payroll and office staff can replace your stressful payroll processes with an accurate, quick and efficient solution to not only track your workforce, but to get your people paid more efficiently.

5. DOL compliance is critical for your business. CYA with accurate workforce labor documentation.

workmax employee time trackingKeeping a time stamp for each and every clock in/out, job code, task change and GPS location can protect your business in costly client disputes, unemployment claims, workers comp claims and potential DOL and DCAA issues. With an automated employee time tracking system employees can review and sign off on time worked, you can see who’s on the clock, where and what they are doing. Rest assured with an automated system all of your workforce labor data is also nicely organized in one central database, accurately documented to protect your business in case of a labor audit or labor dispute.

6. Anytime, anywhere access to your workforce labor data.

workmax employee time trackingDon’t overlook the convenience and power of being able to access and manage your workforce labor data anytime, from anywhere. A cloud-based employee time tracking system not only enables employees to enter, track and review time from anywhere, it also enables your estimators, PMs, managers, executives and entire staff to work with current, accurate labor data from anywhere. Estimating the next project is much easier when you can quickly reference exact labor actuals from a prior similar project. Getting a client quick, current answers can prove priceless for your business. Approving and processing payroll while out of the office can save the day. There are many business benefits to automating your employee time tracking process, don’t underestimate the power of anytime, anywhere access to all of your neatly organized, accurate, real-time labor data.

Click HERE to see the WorkMax Employee TIME Tracking Webinar:

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Top 5 reasons to automate employee time tracking

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Top 5 Reasons to Automate Employee Time Tracking 01


Top 5 Reasons to Automate Employee Time Tracking

Your people are your most valuable resource. When your workforce is local, mobile and remote, an automated employee time tracking solution could revolutionize the way your entire workforce tracks their time and productivity. Throwing away your outdated time sheets and spreadsheets could be the single largest contributor to a more profitable, efficient business. An automated employee time tracking solution can help you capture accurate productivity data, while also allowing your teams to manage workforce labor from anywhere, any device, anytime. Accurate, automated employee time tracking of mobile, remote and even your office workforce can help you streamline your processes and replace your paper time cards forever.

Here are the TOP 5 Reasons to Automate your Employee Time Tracking process:

Process Payroll Faster

  • Accurately track who, what, when, where and how much was produced as it streams into one central database for faster payroll processing.
  • Handle quick and simple payrolls, as well as complex employee time tracking with unlimited pay groups, periods and sophisticated payroll rules.
  • User roles and user permissions help businesses streamline labor reporting from employee time collection to payroll processing.

Expedite TIME review and approvals

  • Eliminate and reduce payday stress and crunch-time mistakes with an automated employee time tracking system.
  • Time worked can be reviewed and approved in the field, on the go, or in the office. 
  • Capturing employee and supervisor approvals on time worked as it happens improves efficiency and reduces liability.

Eliminate Manual Entry Re-Keying and Errors

  • Time stamps stream into the central system as it happens, eliminating the need to manually re-key or enter employee time and labor data.
  • Powerful and configurable integrations with many accounting systems and business applications help you share accurate labor collected. 
  • Automated time and attendance solutions provide numerous checkpoints to ensure accuracy of time reported and time paid.

Simplifies Tracking Mobile and Remote Workforce

  • Real-time workflow for time entry and allocations provide precise labor costs.
  • Automate lunch and break deductions.
  • GPS and geo-fencing ensures your mobile workforce is in the right place at the right time.

Integrates with your Accounting, Payroll or ERP

  • Automated employee time tracking solutions will not only help you track workforce labor accurately, you can push it right into your accounting, ERP or Payroll system with ease.

Click HERE to see the WorkMax Employee TIME Tracking Webinar:

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Ten ways mobile forms boost performance

boost performance graphic

boost performance graphic

Ten ways mobile forms boost performance in your business

By: Shannon Corgan, Director of Marketing

  1. SEARCH and FIND EVERYTHING – Quickly find and disseminate any FORM or information within the form. If the information is in a form, you can search on it and find it right away.
  2. FASTER – Create forms in minutes. Capture and submit forms in real-time. No more wasting time.  New forms deployed immediately to mobile devices and they are completed in real time.
  3. EASY FORMS SHARING – Unlike with paper forms, many people can access the same form(s) at the same time. Your team gains ACCESS anytime anywhere on any device, based on employee privileges.
  4. SPEEDY APPROVALS – Easily capture signatures on any of your FORMS to speed up approvals in the office, on the go or anywhere in between.
  5. TABLES and CALCULATIONS – Add unlimited rows to tables and perform calculations with formulas to save time and increase accuracy.
  6. VIDEOS, PHOTOS and VOICE NOTES – Snap a picture and add it to your form. Make notes on the photo to quickly document work. Solve problems faster from anywhere and collaborate with your whole team.
  7. INTELLIGENCE BAKED IN – Mobile forms are savvy. They are nimble enough to know when to show follow-up questions and forms based on your responses. Also, mobile forms are easy to personalize to your business and employees see only what they need. Robust permissions insure the right forms get to the right people.
  8. NO MORE SCANNING OR STORING PAPER – Your forms are not only easy to find, they are instantly available to your entire team. No more scanning forms or taking up office space. Save paper costs.
  9. SAFE and SECURE – No more missing or lost forms. FORMS are available instantly online and backed up with layers of security.
  10. INCREASE PRODUCTIVITY – Time is money and mobile forms increase productivity with real-time anytime, anywhere access on any mobile device. Save time finding mobile forms with quick global searches and collaborate with the whole team. Eliminate manual re-keying of data to save labor hours.

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World of Concrete Voters Select WorkMax As 2015 Most Innovative Products

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workmax podium 02

World of Concrete Voters Select WorkMax As 2015 Most Innovative Product for the Concrete Construction Industry

Platform for Mobile Forms, Employee Time Tracking, Asset Tracking, Service Scheduling and Dispatch with BI Selected

By: Shannon Corgan, Director of Marketing

We are thrilled to announce that WorkMax by AboutTime Technologies received the 2015 award for the Most Innovative Product by Hanley Wood, a premier information, media, event, and strategic marketing services company. WorkMax is a new cloud-based resource management platform that we’ve had in development the last couple of years. We’ve received numerous innovation awards in the past; however, this is a first for the company’s new web-based resource management platform, WorkMax. The selection process was more than a popularity contest. The winners were selected based on the innovation they bring to the industry by a panel of industry experts, members of the industry from the World of Concrete trade show, as well as editors from leading Hanley Wood publications. 

You may wonder, what is so innovative about WorkMax and why did so many concrete contractors that attended the World of Concrete vote for WorkMax as an innovative solution? Here are some of the key innovative features that make WorkMax a winner and why World of Concrete attendees picked WorkMax: 

Flexibility –
 WorkMax is so flexible, it can be personalized to any size company, in any industry. It also gives businesses the ability to select WorkMax modules individually by module or the complete suite. Businesses buy only what they need based on the needs of their business. 

All in One Place – WorkMax is also the first resource management solution on one platform with visual business intelligence, service scheduling and dispatch alongside timekeeping, asset management, and electronic forms. Across all five WorkMax Modules, there is only one app, one login, one vendor, one database, and one system to learn. 

Simplicity – WorkMax simplifies resource management. Most businesses, whether they are small or enterprise organizations, are challenged with pulling together the information from many different software tools to connect labor, assets, forms, service scheduling and dispatch with business intelligence tools to know what’s going on in their business. We made it simple by taking care of that part for you. We put all the best in class resource management tools into one integrated platform that’s easy to use and can be implemented rapidly.

Real-time resource productivity, anytime, anywhere, on any device – Since labor is the biggest expense for all businesses and closely followed by assets, you need to know what is going on right now in your business. WorkMax lets you see your resource productivity and utilization as it happens in real-time for labor, assets, forms, service scheduling and dispatch on any device, anytime, anywhere. It doesn’t matter if your workforce is mobile, remote or in your local office, WorkMax gives you the answers you need in real-time. 

“We have never been more excited than we are with the upcoming launch of the WorkMax platform,” said Ryan Remkes, AboutTime Technologies CEO, “years of experience and customer feedback has led us through a multi-year effort to design, build and deliver the ultimate suite of flexible web-based resource management solutions. This most recent WorkMax innovation award is a clear market recognition and acknowledgement of this.”

The WorkMax COMPLETE SUITE includes all five modules businesses can purchase for:

FORMS: Paper forms slow your team down. WorkMax FORMS will help you go completely paperless and make electronic forms easy and efficient for your entire staff. The paper forms you use today can easily be built and deployed out to mobile devices including surveys, expense reports, safety, compliance, work orders and any other form your business needs. 

TIME: Your people are your most valuable resource. The WorkMax time and attendance solution is built for your entire workforce including local staff, mobile workers and remote employees. Connect your teams, capture accurate time data and manage workforce labor from anywhere, on any device, at any time.

ASSETS: Where are your company assets, tools and equipment? Who has what? Whether your assets are mobile, local or remote, our asset module helps your team keep track of usage, location and assignment, while eliminating loss.

SERVICE SCHEDULING/DISPATCH: Service your customers better by having the right people in the right place, at the right time. Help your team and your customers stay in sync as GPS location stamps and real-time data helps dispatch and schedule your workers efficiently.

INSIGHT: You simply can’t be everywhere all of the time, so you need real-time instant visibility. Insight gives 360-degree visibility across your teams and resources as to what is happening right now. Make better decisions quicker.

The WorkMax platform was demonstrated at the World of Concrete and it will be available Q1 2016 with WorkMax FORMS as the first module of the platform scheduled for full market release in January 2016.

What is WorkMax?

WorkMax Service Phone and Mac

WorkMax Service Phone and Mac

What is WorkMax? Why now?

By: Ryan Remkes, CEO

WorkMax is the total sum of everything learned from delivering resource management software solutions to many, many businesses over the last decade. WorkMax is modern, fast and completely scalable. The platform of modules affords businesses of any size, shape and industry to enjoy modern resource management exactly the way they need it. WorkMax is the culmination of real-world customer needs learned from AboutTime, in a beautiful, modular web-based solution to help customers better manage TIME, ASSETS, FORMS, FIELD SERVICE and REAL-TIME BUSINESS INTELLIGENCE. 

Internally, WorkMax has been known around our corporate office as “Next-Gen” for a couple of years now. The ambitious design-build journey towards what is about to be better known as WorkMax actually began in 2003. AboutTime set out to solve the problems companies face every day in tracking and managing their most valuable resources. AboutTime was built to solve the complex business problems that ERP, accounting, HR and other software solutions do not. 

“Experience matters to our customers.”

AboutTime has enjoyed great success and will continue to succeed for many more future customers as the leading on premise, enterprise resource management solution. Remember the time before mobile was “cool”. Surprisingly, it wasn’t that long ago. AboutTime was doing “mobile data collection” before the term existed and long before Apple iPhones, iPads and Android mobile devices existed. We were helping companies capture accurate mobile and remote data before BlackBerry was crowned (then later dethroned) the “king” of mobility. You’ve got to go all the way back to the PALM Pilot and Pocket PC days to get to the core of our resource management experience. AboutTime has always been and will continue to be an innovator and leader in on premise resource management.

So why WorkMax now? 

Innovation and the desire to get better is ultimately the driving force for our amazing team. We thrive on leading the way in helping our customers work smarter and get better. The concept for the WorkMax platform went like this: “Let’s start with what we know is true, what we’ve learned from many years in the industry and let’s give our customers exactly what they really want. Let’s do it in a flexible way that exceeds customer expectations. Let’s make WorkMax flexible, beautiful and affordable. Let’s change the game for how businesses manage their mobile, remote and local resources.”

What we now know is true:

Over the years we have talked to thousands of businesses in dozens of industries and we know every one of those business has challenges tracking and managing mobile, remote and local resources. Consistent findings are:

  1. Today’s businesses want a better, smarter way to track TIME, ASSETS, FORMS, FIELD SERVICE, but they all need different user configurations – flexible modules. 
  2. Although each business is unique; their resource management challenges are NOT unique to the industry they serve, the size of the business or the services provided by the business.
  3. Today’s businesses believe simple technology improves efficiency in business. Additionally we now know web-based solution benefits can outperform traditional on premise software. Internet speeds, data security and web infrastructure now affords best-of-breed web-based solutions to be not only A choice, but the PREFERRED choice for many of today’s decision makers. 

What we know matters to our customers.

EVERYONE is getting better, including your competitors. Technology is helping people work smarter and helping companies get more accurate data, faster. Everyone is becoming more efficient with their resources and your customers are learning (and being taught) to expect it. We are all in business for the customer, the WorkMax platform is built to help your team eliminate waste, increase automation, improve company efficiencies and most of all… to better serve your customers.

Can we help your business work smarter and get better?

I think we can. Every business is different and only you can determine if WorkMax or AboutTime is a good fit for YOUR business. I am confident you will know it when you see it. We realize we won’t be everything to everyone as there are many good technology solutions out there and then there are some very stubborn companies that just fear change.

“If you don’t like change you will like irrelevance even less.”  

How will we define WorkMax success?

We believe WorkMax will surpass your expectations, the platform is truly flexible, scalable and affordable. Implementation is incredibly rapid. We have made it very easy to try WorkMax in your business and customers should see great results within days. Our incredible team has invested enormous amounts of time, attention to detail and expertise into delivering one complete platform of modern resource management modules. So how will we know we’ve hit a home run with the WorkMax? When our customers tell us so.

Welcome to Modern Resource Management. Welcome to WorkMax.