Category Archives: Press Releases

Acumatica Cloud ERP Integrates WorkMax TIME

Cloud ERP Acumatica Integration with WorkMax TIME

Cloud ERP Acumatica Integration with WorkMax TIME

Acumatica Cloud ERP integrates with WorkMax TIME 
Cloud ERP Integration Increases Job Cost Accuracy and Efficiency for Labor and Field Reporting

(Payson, UT – January 14, 2020) AboutTime Technologies, a 17-year veteran of on-premises and cloud-based mobile resource management, today announced the WorkMax TIME integration with Acumatica Cloud ERP. The WorkMax Complete Suite includes WorkMax TIME, FORMS, and ASSETS Modules. WorkMax is an easy-to-use cloud-based platform solution to manage your mobile resources all in one place for tracking time, assets, and mobile business forms. WorkMax TIME’s robust integration with Acumatica Cloud ERP streamlines data flow from the field to the office and syncs information for employee time tracking, completed work, and job costing with Acumatica Cloud ERP. This powerful integration also improves the accuracy of labor costs, job costs, and field progress reporting.

One major contributor to job cost accuracy improvements is WorkMax’s dynamic permission profiles. By mirroring the project cost structure and organizational structure from Acumatica Cloud ERP, employees only see their relevant jobs/projects, locations, tasks, or cost codes. They aren’t forced to look at a long list of options with hundreds or thousands of choices to sort through. As a result, employees only see the options that are pertinent to them and it drastically increases the job cost accuracy and reduces reallocations by eliminating irrelevant picklist options from their mobile devices. The WorkMax TIME data streaming in from the field from any iOS or Android device is already organized to line up perfectly with the fields that need to populate the job cost data or progress reporting in Acumatica Cloud ERP. 

“Now, construction businesses can finally have real-time job costs and data without any delays because of our API integration with a true cloud ERP solution like Acumatica. No more waiting around for labor, asset, or field report data to be formatted, imported, or manually entered from multiple systems into Acumatica Cloud ERP and then waiting around for someone to compile a report of information with data from days or even weeks ago. The integration between WorkMax TIME and Acumatica Cloud ERP shows you what’s happening right now on all of your projects,” said Mike Merrill, COO of AboutTime Technologies, “We were proud to partner with a company who is as dedicated to their customers and their technology needs as we have been with ours.”

“It was a perfect fit for us to partner with AboutTime Technologies because of their strong expertise providing mobile resource management solutions for the construction industry,” said Christian Lindberg, Vice President of Partner Solutions at Acumatica. “We both have the same vision; we want to provide construction businesses with a modern and scalable cloud solution to future-proof their technology investments to manage their construction projects’ mobile resources.”

WorkMax by AboutTime Technologies will be exhibiting at the Acumatica Summit 2020 in Booth 24 on January 26th through January 28th at the Cosmopolitan in Las Vegas, NV.

To learn more about WorkMax TIME, FORMS, or ASSETS, please visit https://WorkMax.com.


AboutTime Logo 01 Transparent

AboutTime Technologies has been a leader in on-premises mobile resource management with AboutTime Enterprise Suite to optimize labor, assets, and forms for the last 17 years. In addition to the on-premises suite offering, AboutTime Technologies now offers WorkMax, an entirely new cloud-based platform. The WorkMax Complete Suite includes WorkMax FORMS, TIME, and ASSETS which are also available individually. WorkMax’s modern cloud-based resource management provides instant, accurate answers by connecting teams for labor, assets, and mobile forms for any size business in any industry. For more information about WorkMax visit www.WorkMax.com. 

Cloud ERP Acumatica Logo White RGB

Acumatica Cloud ERP provides the best business management solution for transforming your company to thrive in the new digital economy. Built on a future-proof platform with open architecture for rapid integrations, scalability, and ease of use, Acumatica delivers unparalleled value to small and midmarket organizations. Connected Business. Delivered.

For more information, visit www.acumatica.com.

 

Face Recognition Time Tracking Release

Face Recognition Employee Time Tracking Press Release

Face Recognition Employee Time Tracking Press Release

WorkMax TIME by AboutTime Technologies Unveils Face Recognition for Accurate Employee Time Tracking
Automates employee verification, reduces labor costs, and improves security in businesses with a mobile workforce.

(Payson, UT – Tuesday, December 17, 2019) – AboutTime Technologies, a 16-year veteran of mobile resource management solutions, announces the addition of face recognition for its employee time tracking solution, WorkMax TIME. WorkMax TIME’s face recognition was developed to help businesses with mobile workforces gain the most accurate and automated way to help auto-verify the employee’s identity without added hardware, expense, or manual verification. Many of the inferior methods such as fingerprint scans and face capture cause employee frustration, leave a high margin for error, and don’t efficiently solve the buddy-punching issue for businesses with a mobile workforce.

Face recognition in the WorkMax time tracking solution takes standard employee face capture to an entirely new level. Many mobile time tracking systems are capable of simply taking a picture or “selfie” of the employee as they clock IN/OUT by attaching the photo to the employee’s time record. Payroll admins/managers/humans are then required to manually inspect each individual employee time record in order to find discrepancies.

Face recognition in WorkMax’s time tracking solution is far superior to face capture because it auto-searches the photos associated with time records and utilizes intelligent computing and facial-spatial measuring algorithms to compare employees’ IN/OUT photos to their profile photo. When a mismatch is identified, WorkMax TIME’s face recognition flags the record providing a match percentage to payroll admins, supervisors, and managers. With WorkMax TIME’s face recognition, customers decide the face recognition match percentage or threshold that works for them. They also have the flexibility to determine which time records are flagged for further review.

Instead of having admins/managers/humans spending countless hours manually comparing employee clock IN/OUT images, WorkMax’s face recognition dramatically reduces the amount of time it takes to identify suspect time records. Many WorkMax customers have hundreds or even thousands of employee time records streaming into the system daily. With WorkMax face recognition, time records are auto-scanned and suspect records are flagged immediately. Mobile employees simply clock IN/OUT on their Android or iOS mobile app. WorkMax face recognition doesn’t prevent mobile employees from clocking IN/OUT and doesn’t require any added hardware plugins or expense. This is a substantial benefit; it avoids hardware misreads and field issues which hinders the ability for employees’ to quickly and easily clock IN/OUT.

“When we launched WorkMax TIME, we offered mobile photo face capture tied to the time records like many time tracking solutions do, but we always planned to add automated face recognition to our time tracking solution to perform the bulk of the work and enable WorkMax customers to eliminate buddy-punching and time-theft. We wanted to free up the need for humans to manually inspect every employee time stamp. WorkMax face recognition helps reduce time theft and automates the process for our customers. This results in paying the right employees for their work accurately,” said Ryan Remkes, CEO of AboutTime Technologies.

Key Benefits of WorkMax TIME’s face recognition include:

Automated Face Recognition – WorkMax TIME’s face recognition automates the photo comparison process with intelligent computing so businesses drastically increase the probability that the employees clocking IN/OUT are in fact performing the work they’re being paid for. With the face recognition feature turned on, as employees clock IN/OUT each day and their time records stream in, the system automatically compares the time photos against the employee’s profile photo, alerting you when the two images don’t meet your required match percentage threshold. The system also provides the actual image match percentage.

Eliminate Buddy Punching – Buddy punching is when employees have their co-worker clock them IN before arriving at the job site in the morning or clock them OUT long after leaving the job site for the day. WorkMax’s facial recognition measures the similarity of the employee’s profile photo against the daily selfies the employee takes upon clock IN and clock OUT helping to eliminate buddy punching. Clock IN/OUT records are easily filtered by time records NOT meeting the match percentage threshold; managers are quickly alerted of suspicious time stamps to greatly reduce buddy punching.

Mismatch Alerts – With automated facial verification, businesses can configure the minimum match percentage threshold for comparing the employee’s profile photo against their clock IN/OUT photos. After the desired threshold percentage is set, suspect records are flagged when any face recognition match falls below the acceptable threshold. This reduces the process to a finite amount of time records, allowing businesses to manage by exception and not waste time on employees clocking IN/OUT properly.

Improves Security – Combining WorkMax TIME’s face recognition and GPS feature helps business managers ensure they have the right people in the right place at the right time and that they are paying employees fairly and accurately.

Save Time – Most employee time tracking solutions only offer a simple face capture photo attached to the time stamp for manual verification that the employee clocked IN/OUT is actually who they are supposed to be. This is a very labor-intensive task that requires a manager/admin/supervisor to visually inspect each and every time record’s IN/OUT photo and manually compare them against the employee’s profile photo. WorkMax TIME’s automated face recognition compares the images in near real time with a high level of accuracy and doesn’t prevent the employee from clocking IN/OUT in order to work. Other time tracking systems require employees to walk outside of their work area to clock IN/OUT. With WorkMax TIME, employees save time by clocking IN/OUT from their mobile devices wherever they are working.

No Expensive Equipment – Other biometric solutions such as fingerprint or retina scanning require the purchase of expensive equipment to capture your employees’ fingerprints or retina scans accurately. As employees are using the equipment in the field, these expensive scanning devices get damaged or stolen and are costly to replace. Many of the biometric systems generate misreads causing employee frustration, preventing them from clocking IN/OUT. With face recognition included in the WorkMax time tracking solution, employees simply clock IN/OUT from their smartphone without the need for scanners, readers, or additional hardware.

Doesn’t interfere with Clock IN/OUT: Unlike other biometric modalities like fingerprint or retinal scans, WorkMax TIME’s face recognition does not impede an employee’s ability to clock IN/OUT. With WorkMax TIME’s face recognition, employees can clock IN/OUT and start or end their work. As time records stream in, the system checks logged time records and flags any mismatched records to draw it to the attention of managers, admins, or supervisors.

To learn more about WorkMax TIME’s facial recognition for mobile workforces, visit www.workmax.com/face-recognition.

Constructech Magazine Honors AboutTime Technologies with Two Silver Vision Awards

Constructech Vision Award Archer Gunthers

Constructech Vision Award Archer Gunthers

Constructech Magazine Honors AboutTime Technologies with Two Silver Vision Awards

Company Praised for Automating Employee Time Tracking, Reducing Labor Costs, and Improving Job Cost Accuracy to Achieve Positive ROI

AboutTime Technologies, a 16-year veteran of on-premise and cloud-based mobile resource management, today announces two significant awards it earned for its software’s impact on the construction industry. Constructech Magazine recently honored tech-savvy construction companies, along with their technology providers, at the 2019 Constructech Vision Awards in Arlington Heights, IL. AboutTime Technologies earned a silver award together with their customer Gunthers in the “Specialty Contractor: Plumbing, HVAC” and earned another silver award in the “Specialty Contractor: Mechanical” alongside their customer Archer Mechanical. The company was only one of the few technology enablers to be acknowledged with multiple Vision Awards by Constructech Magazine.

Both contractors utilized WorkMax TIME to innovate their business to achieve significant cost savings and resulted in improved efficiency across their businesses. Archer Mechanical reduced their labor costs by $153,296 with $141,440 in direct labor cost savings for their forty field employees by using WorkMax TIME’s facial recognition and collecting labor hours in real time. They also reduced their payroll processing time by 75%. When Gunthers transitioned from paper to WorkMax TIME and integrated with Spectrum by Viewpoint, they reduced their payroll processing time by 50% by eliminating manual data entry. They also drastically increased the accuracy of their job costs because the job and task numbers correlated to the right task names and projects.

“We were thrilled to be honored with two silver Vision Awards alongside one of our first customers, Gunthers, and also Archer Mechanical,” said Ryan Remkes, CEO of AboutTime Technologies. “Our customers’ successes are our successes. We love hearing how we’ve helped construction and project-based businesses automate manual processes, get more accurate labor costs, and make it easier to track accurately track job costs. WorkMax TIME is doing what we set out for it to do which is helping our customers become more profitable in today’s competitive market.” 

 

To learn how these Vision Award winners automated their employee time tracking with WorkMax TIME and integrated with Spectrum by Viewpoint and A-Systems JobView to achieve these dramatic results, please read the full Gunthers Case Study and the complete Archer Mechanical Case Study.

Read Gunthers Case Study
Read Archer Mechanical Case Study

WorkMax TIME, FORMS, and ASSETS by AboutTime Technologies Enriches Integration with Top Construction Accounting Systems and ERPs

PRESS RELEASE Permission Profiles

PRESS RELEASE Permission Profiles

WorkMax TIME, FORMS, and ASSETS by AboutTime Technologies Enriches Integration with Top Construction Accounting Systems and ERPs

Clones accounting system project cost and organizational structure for accurate daily job costs to minimize reallocations with Permission Profiles

(Payson, UT – May 14, 2019) AboutTime Technologies, a 16-year veteran of on-premise and cloud- based mobile resource management, today announces that it has expanded its integration with the top construction accounting systems and ERPs with WorkMax TIME, FORMS, and ASSETS. WorkMax is an easy-to-use cloud-based platform for employee time tracking, mobile forms, and asset tracking that allows project-based businesses to manage each of their mobile resources all in one place.

Permissions Profiles allow businesses to accurately track daily job costs and drastically reduce reallocations or adjustments to job costs after-the-fact. Permission Profiles allow users to create a unique profile with a set of individual permissions that can automatically be assigned to new employees. Most project-based businesses have hundreds, if not thousands of cost codes or tasks to track a project’s job costs and completed work. Permission Profiles determine what employees see when they’re entering their completed work and labor hours. This ensures that they are assigning their labor to the right jobs, projects, locations, tasks, cost codes, or assets. With Permission Profiles, employees can only select tasks or cost codes that are part of the appropriate project cost structure based on what’s been set up in the business’ accounting system or ERP.

Permission Profiles can also restrict which mobile forms are visible to employees in the WorkMax application. Only the employees that need to complete the mobile forms are able to view them and saves the employee’s time instead of searching for the mobile forms they need to complete. Permission Profiles can be set up to automatically apply permissions to track more than employees, jobs, cost codes/tasks, devices, assets, and forms by creating or importing custom list items. Custom lists provide businesses with the flexibility to track whatever they need. Examples of custom lists include employee leave codes, certified classes, or per diem allowances.

“We kept hearing that project-based businesses spent too much time reallocating job costs due to data entry errors by field employees. The bigger the list of jobs or cost codes the more adjustments they had to make in their accounting system or ERP. Also, the project job costs and completed work was always out-of-date. We looked at the data visibility goals that our customers wanted to achieve in their accounting systems and ERPs for job cost accuracy and mirrored those options in WorkMax. With Permission Profiles, we gave them an easy way to get the right data to the right employees at the right time for real-time accurate project job costs,” said Ryan Remkes, chief executive officer of AboutTime Technologies.

WorkMax has powerful and robust integrations with the top construction accounting and ERP systems including:

Mike Merrill, COO of AboutTime Technologies, will be demonstrating Permission Profiles for the first time at the TUG 2019 National Conference on Tuesday, May 14th at 10:45 AM CDT at the JW Marriott San Antonio Hill Country Resort and Spa. TUG is the national user group for Sage 300 Construction and Real Estate, Sage 100 Contractor, and Sage Estimating.

For a full list of all of the accounting, ERP, payroll, and HR systems that WorkMax integrates with click here. To learn more about WorkMax’s Permission Profiles, click here to view the video. 

 

AboutTime Technologies Launches WorkMax ASSETS, a Cloud-based Asset Tracking Solution for Web and Mobile

WorkMax ASSET Tracking Press Release

WorkMax ASSET Tracking Press Release

AboutTime Technologies launches WorkMax ASSETS, a Cloud-based Asset Tracking Solution for Web and Mobile

Automates businesses, reduces asset loss, improves productivity, and optimizes asset utilization across entire workforce anytime, anywhere, and on any device for project-based businesses of any size

ASSET Tracking WorkMax Logo with Cloud

 

 (Payson, UT – May 7th, 2019) AboutTime Technologies, a 16-year veteran of on-premise and cloud-based mobile resource management today launches its third cloud-based solution, WorkMax ASSETS. WorkMax ASSETS by AboutTime Technologies is now available along with its previously released WorkMax TIME and WorkMax FORMS. WorkMax ASSETS automates asset tracking and management across a business’ entire workforce anytime, anywhere, and on any device to reduce asset loss, optimize asset utilization, and accurately assign assets. WorkMax ASSETS simplifies asset management, inventory tracking, and asset utilization and allows you to assign assets to locations, employees, and projects. Daily usage of assets per location and or the assignment of assets to or from employees or locations can be managed all in one app with WorkMax ASSETS.

WorkMax ASSETS is much more than just a better spreadsheet; it organizes all of your asset inventory all in oneAsset Tracking for WorkMax Screenshot centralized place and makes it easy to keep asset inventories organized through the use of parent/child hierarchies. WorkMax ASSETS also connects the field to the office by tracking their asset assignments and asset usage with their smartphone or company tablet or iPad with or without a connection to the internet or cellular service. All the data is stored locally on their mobile devices and can be synced as soon as the employees have internet access. The power of the WorkMax platform allows businesses to combine multiple WorkMax platform solutions to streamline the workflow of their project-based businesses. When project-based businesses pair WorkMax TIME with WorkMax ASSETS, they know who is specifically assigned an asset in addition to tracking the number of hours the tools or equipment was used. Another example of the power of the WorkMax platform is that companies can use WorkMax ASSETS together with WorkMax FORMS to track detailed maintenance, breakage, or equipment safety checklists for that asset all in one app.

“Assets are typically the second largest expense item on the balance sheet and we developed WorkMax ASSETS to make it easy to know who has an asset, where is that asset located, when was it checked out or in, and when it is available to use. This allows any size business to more efficiently manage their projects to increase profitability,” said Ryan Remkes, chief executive officer of AboutTime Technologies, “we worked very hard to create a best-in-class asset solution while taking into account the workflows that project-based businesses needed to optimize their business processes. WorkMax ASSETS achieved all of this and then some.”

WorkMax ASSETS key features include:

Flexibility

  • Access through mobile iOS or Android apps to connect mobile, remote and office employees
  • Handles small asset inventories at one location, as well as large asset inventories utilized across unlimited locations and assigned to an unlimited number of employees
  • Unlimited user roles and permissions to fit businesses as they grow in number of employees or number of assets in their inventory

Easy-to-Use

  • No need to log into multiple apps or multiple sessions on your web browser to manage your mobile resources. WorkMax is one app and one web login for employee time tracking, mobile forms, or asset tracking. It’s all in one app or accessible from one website and one login.
  • Flex-fields allow businesses to personalize with their specific industry terminology for rapid user adoption
  • Adaptable user roles and permissions ensure employees are presented with only the information they need to see
  • Employees can enter asset tracking or utilization data into the WorkMax ASSETS App with or without internet service

Accuracy

  • Mobile employees can transfer assets from one employee to another from their mobile device to know who has each company asset
  • Capture accurate asset usage and asset assignment in real time for precise job costs
  • Eliminate re-keying of data from the accounting system, spreadsheet, or equipment rental database when you sync your business systems with WorkMax

Visibility

  • Know where company assets are and who is assigned to each asset to reduce loss and optimize labor productivity
  • Reduce overutilization and underutilization of assets to extend asset life with global visibility of asset inventory
  • Everyone has appropriate access to asset inventory and usage from anywhere, anytime and from any device
  • Single centralized database accessible from anywhere and on any device and at any time reduces time spent locating assets with real-time asset tracking

Efficiency

  • Instantly find assets by unique number, bar code, pick list, or even serial number
  • Minimize downtime by knowing which assets are used most often 
  • Eliminates time spent making phone calls, emails, and texts trying to locate tools and equipment

Integrations

  • Powerful and configurable integrations with many accounting systems and business applications to keep data in sync and more accurate
  • Employees can see assets assigned to them or check them out or in on Clock IN / OUT all in one app when you combine with WorkMax TIME with WorkMax ASSETS
  • Use WorkMax TIME with WorkMax ASSETS to track employee’s operator time on that asset.
  • Combine WorkMax FORMS and WorkMax ASSETS to track detailed maintenance, breakage, or safety checklists all in one app
  • Utilize the WorkMax ASSETS Reports for customer billing and documentation.

For more information about WorkMax ASSETS, visit http://www.workmax.com/workmax-resource-management-solutions/track-assets-and-equipment. To get pricing and get started with WorkMax ASSETS today, click below. 

Get Pricing Orange