What is WorkMax?

WorkMax is an all-in-one, cloud-based time tracking app that simplifies how you manage your field operations.

WorkMax allows users to capture real-time data such as labor hours, equipment usage and project progress directly from the jobsite.

WorkMax’s key modules are:

  • TIME: Collect accurate labor Hours
  • FORMS: Create customizable field reports
  • ASSETS: Track assets, equipment and inventory
  • INSIGHT: Monitor project progress

How Does WorkMax work?

WorkMax provides a centralized platform for construction companies to manage their resources efficiently. Users can track employee hours, collect forms data, monitor assets and generate reports from the app.

How Can I See a Demo of WorkMax?

To see a live demo of WorkMax, you can typically do one or both of the following:

  1. Request a Personalized Demo: Contact the WorkMax sales or customer support team at (844) 967-5629 or complete the form by clicking here to schedule a chat with a specialist.
  2. Attend a Webinar: Our construction experts at WorkMax host webinars throughout the year, check out the schedule for upcoming events by clicking here.

By scheduling a demo or attending an event, you’ll get a firsthand look at how WorkMax can help streamline your business operations and improve your efficiency.

How Does the Pricing Model Work?

WorkMax Modules are priced based on the number of users accessing each module or feature. The WorkMax platform is customizable, allowing you to select the features that are right for your business.

Package and volume discounts are also available when purchasing multiple modules or a larger number of users.

Can I See How Much Money I Can Save with WorkMax?

Yes, you can! WorkMax offers a Return on Investment (ROI) calculator to help you estimate potential savings. This tool allows you to input specific information about your business, such as your current workforce size, labor costs, and administrative overhead.

To use the calculator, please visit ROI calculator link by clicking here. This will provide you with a personalized estimate of how much you could save by using WorkMax.

Please note, the actual savings may vary depending on your specific circumstances and how effectively you use WorkMax’s features.

Is a Wireless Plan Required?

No. WorkMax can operate using WiFi devices, allowing for data sharing with the WorkMax Control Center.

While connected mobile devices offer the most up-to-date information, WorkMax is designed to accommodate users who work offline. Users can work remotely or disconnected from the internet, and their data will sync with the system when they reconnect.

What is a User?

A user in WorkMax is any individual who actively participates in the system, whether by logging into the control center, using mobile apps or contributing data.

Each user requires their own individual license, regardless of their role (employee, admin or manager). All users have access to either the WorkMax Control Center or the mobile apps, or both, depending on their specific needs and permissions.

For example, if you have:

  • 3 Field Technicians using the WorkMax mobile app
  • 1 Project Manager using the WorkMax Control Center
  • 20 Administrators configuring WorkMax settings

Then your company has 24 users.

How Do I Add New Users or New Modules Later?

WorkMax makes it easy to add new users at any time. Simply log in to your WorkMax account and follow the guided steps to create new user profiles.

To add new modules, like FORMS, ASSETS or INSIGHT, to your WorkMax account, contact your WorkMax representative or customer support at (844) 967-5629. They can assist you in activating the desired modules and configuring them to meet your specific needs.

Can I Vary User Counts Per Module?

Absolutely! One of the great benefits of WorkMax is its flexibility, meaning you can customize your user licenses to match your specific needs.

For example, you might require a large number of users for time tracking but only a few for asset management. As your business grows or changes, you can easily adjust the number of users for each module to ensure you’re only paying for what you need.

How Long Does WorkMax Take to Setup?

The setup time for WorkMax can vary depending on the size of your organization and the complexity of your specific requirements. However, we strive to make the process as efficient as possible.

Here’s a general breakdown:

  • Quick Start: For smaller businesses with basic needs, you can often start using WorkMax within a few days.
  • Professional Implementation: For larger organizations or those with complex workflows, our professional implementation services can help streamline the setup process and ensure a smooth transition.
  • Training: We offer comprehensive training to help your team get up to speed on using WorkMax effectively.
  • WorkMax College: Enroll your company, if new to WorkMax, or your new hires who’re new to your system, to attend this class to get up and running within three days.

While the exact setup time may vary, WorkMax is designed to be user-friendly and adaptable to your specific needs.

We’re committed to providing you with the support and resources you need for a successful implementation.

What Training is Available for WorkMax Users?

We offer a comprehensive training program designed to help your team maximize the benefits of WorkMax. Our experienced trainers will provide you with:

  • In-depth tutorials: Learn how to navigate the WorkMax platform, understand its features, and use them effectively.
  • Customized training: Our training sessions can be tailored to your specific needs and the roles of your team members.
  • Ongoing support: Even after the initial training, we offer ongoing support and resources to ensure your team continues to get the most out of WorkMax.

With our program, you’ll be well-equipped to implement WorkMax successfully and drive efficiency within your organization.

Can WorkMax Integrate with Other Systems?

Yes! WorkMax offers seamless integration capabilities through its ConnectMax utility. This powerful tool allows you to connect WorkMax with over 100 different enterprise resource planning (ERP), construction accounting software and payroll services.

Beyond ConnectMax, WorkMax also provides robust JSON and CSV functionality. This means you can easily import and export data to and from WorkMax, giving you maximum flexibility in managing your information.

What is Foundation Software and How Does it Relate to WorkMax?

Foundation Software is WorkMax’s parent company. They’re a leading provider of construction management software for the industry. They offer a suite of software products designed to help construction companies manage various aspects of their operations, including accounting, payroll, safety management, HR management, project management and estimating.

WorkMax integrates seamlessly with Foundation Software products which allows construction companies to streamline their payroll processing.

Does WorkMax Offer Industry Information?

Yes, WorkMax offers industry information through blogs and the Mobile Workforce Podcast.

The podcast covers a wide range of topics, including:

Industry Trends: Stay up to date on the latest developments and best practices in mobile workforce management.
Success Stories: Learn how other companies are using WorkMax to improve their operations and achieve their goals.
Expert Advice: Gain valuable insights from industry experts on topics such as workforce optimization, time and attendance management and asset tracking.

To listen to the WorkMax mobile workforce podcast, you can find it on popular podcast platforms like Apple Podcasts, Spotify or Google Podcasts.

To access our blog page, click here.

Will I Need IT Staff to Manage WorkMax?

No, you won’t. WorkMax is a cloud-based solution, meaning there’s no software to install, update or maintain on your servers. This significantly reduces the burden on your IT staff.

You access WorkMax through a web browser, making it easy for your team to use from anywhere with an internet connection. The WorkMax Control Center is automatically updated, ensuring you always have the latest features and improvements.

WorkMax mobile apps are then updated through the app stores (Apple App Store and Google Play Store), making it simple for your field staff to stay up to date.

Is My WorkMax Data Safe?

Yes, at WorkMax we take data security very seriously. We employ a robust set of security measures to protect your sensitive information. Including:

  • Data encryption: All data transmitted between your devices and WorkMax servers is encrypted using industry-standard protocols.
  • Regular security audits: We conduct regular security audits and vulnerability assessments to identify and address potential security risks.
  • Access controls: We implement strict access controls to ensure only authorized personnel have access to your data.
  • Compliance: WorkMax adheres to industry-standard security and compliance frameworks, such as GDPR and SOC 2.

For more detailed information on our security measures, please refer to our privacy policy and security documentation.

How Much Data Storage is Included?

Every WorkMax account includes 1 GB of data storage per user. For example, if you have 100 users for WorkMax TIME and 20 users for FORMS, your total storage would be 120 GB.

Please note that this is a general guideline, and your actual storage needs may vary depending on factors such as the amount of data you’re collecting and the types of files you’re storing.

What is WorkMax’s Privacy Policy?

WorkMax is committed to protecting your privacy. You can find our detailed privacy policy by clicking here.

This policy outlines how WorkMax collects, uses and protects your personal information. It also explains your rights and choices regarding your data.

If you have any specific questions about WorkMax’s privacy practices, please review the policy directly or contact our customer support at (844) 967-5629.

What Support is Available for WorkMax Users?

We offer comprehensive support to ensure you get the most out of WorkMax. Our support options include:

  • Unlimited phone support: Available for users with annual plans (844) 967-5629.
  • Chat and email support: Available for all users, regardless of plan type, use Info@workmax.com address.
  • Knowledge base: A self-service resource with helpful articles and FAQs.

Our dedicated support specialists are ready to assist you from Monday to Friday, 7 AM to 5 PM Mountain Time.

How Long Are Your Contracts? Can I Change Plans?

WorkMax subscription plans are typically annual contracts, renewing on the same date each year. If you purchase additional services or features mid-contract, the cost will be prorated until your next annual renewal.

The specific terms and conditions may vary slightly, so be sure to consult your WorkMax contract for the most accurate information.

What if I Add Users During an Annual Plan?

If you add new users to your WorkMax account during your annual plan, you’ll only be charged a pro-rated amount. This means you’ll pay a portion of the annual fee based on the remaining time left in your current contract.

For example, if you add a user halfway through your annual plan, you’ll only pay for the remaining six months of that user’s license.

What if My User Counts Fluctuate Greatly?

WorkMax offers flexibility to accommodate changes in your user count throughout the year.

You can:

  • Add Users: Easily add new users at any time within your WorkMax account.
  • Pro-Rated Billing: New users added mid-contract will only be charged a prorated amount based on the remaining time in your annual plan.
  • Reduce Users: At your annual contract renewal, you can reduce the number of users if needed.
  • “Reset” Licenses: If your user count fluctuates significantly, you can “reset” your licenses at your annual renewal, allowing you to adjust your user count and billing accordingly.

This flexibility ensures that you’re only paying for the number of users you actually need, regardless of how your user count may change over time.

Does WorkMax Have a Partner Program?

Yep! WorkMax offers a partner program designed to help consultants and solution providers expand their businesses and deliver even more value to their clients.

If you’re interested in learning more about WorkMax’s partner program, please contact our team.

Does WorkMax Attend Industry Events Throughout the Year?

Yes, the WorkMax team frequently attends industry events throughout the year.

To find out if we will be attending any upcoming events near you, check out our website here or follow us on social media.

More Questions?

We’d love to answer any additional questions you may have about the WorkMax platform. Book a demo today with one of our construction specialists or call (844) 967-5629 for more information!