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FOUNDATION construction accounting software integrates seamlessly with the WorkMax mobile app to share field, employee and job data between systems.
If you’re already tracking your crews with WorkMax, you’ve got a strong start to connecting field operations directly to your financials.
But there’s more to the story.
FOUNDATION takes those accurate WorkMax timecards and transforms them into automated payroll, real-time job costing and the insights you actually need to run your business profitably.
No manual data entry. No waiting days for reports. No wondering if that project you just wrapped actually made money.
This article walks through what happens when your time tracking and accounting systems are designed to work together from day one — and why that matters more than you might think.
Key Takeaways:
- They’re designed to work together: The integration between WorkMax and FOUNDATION is built specifically for construction, eliminating the gaps that come from connecting disparate systems
- Your field data flows straight into accounting: Approved timecards move automatically into payroll processing and job costing without rekeying data
- You see profitability in real-time: Labor costs update as crews work, giving you visibility into project performance while you can still do something about it
- Implementation is straightforward: The integration is built specifically for construction, so setup is faster and support is seamless — you’re working with one team, not juggling multiple vendors
Why Time Tracking Alone Leaves Gaps in Your Financial Picture
You’ve already invested in WorkMax, and your crews are clocking in accurately with GPS verification and assigning time to the right cost codes. That’s huge. But here’s where many contractors hit a wall.
Time tracking shows you who’s working where, for how long and on which jobs.
Many contractors still rely on manual processes to move timecard data from the field into their accounting systems.
According to research from Autodesk and FMI, poor construction data management cost the industry $1.8 trillion globally in 2020. A significant portion of that comes from the disconnect between field operations and back-office systems.
The same research shows that 24% of construction data errors come from inaccurate manual entry, while another 24% stem from missing data entirely.
Your accounting staff spends hours each week manually transferring timecard information, fixing mismatched cost codes and tracking down incomplete records. Job costing reports lag behind actual performance because of data entry delays. By the time you see that a project’s running over budget, you’ve already lost the opportunity to make adjustments.
WorkMax integrates with over 100 accounting platforms to help eliminate manual entry.
How WorkMax and FOUNDATION Work Together
The integration between WorkMax and FOUNDATION is purpose-built for construction. Cost codes, employee records, wage rates and job structures flow between the systems naturally.
When supervisors approve timecards in WorkMax, your accounting staff can pull that data into FOUNDATION quickly and cleanly, ready for payroll processing and job costing.
What Happens When You Import Time Data
FOUNDATION imports approved WorkMax time data and assigns it directly to jobs, phases and cost codes.
Employee hours, cost code assignments, job phase details and equipment time all transfer cleanly.
Your accounting team receives timecards that are ready to process. Job cost reports update as you import time data, giving you current labor costs that reflect actual field activity.
The streamlined connection means less time wrestling with data and more time analyzing what it tells you.
How This Affects Your Payroll and Job Costing
Once timecard data is in FOUNDATION, you can process payroll by applying the correct wage rates, union scales, prevailing wage requirements and certified payroll rules to each hour worked.
Every labor hour gets assigned to the correct job, phase and cost code automatically. This ensures your job costing stays accurate — you see actual costs against budgets as work happens.
When labor hours exceed estimates or crews work on the wrong cost codes, project managers can spot issues and make corrections before small problems become major losses.
What Changes When Your Systems Work Together
Integrated time tracking and accounting systems deliver real-time cost visibility and financial control.
These benefits change how teams operate day-to-day.
Your Accounting Team Stops Fighting With Data
Your accounting team’s daily work shifts from manual data transfer to financial analysis and strategic planning. With automated data import, they focus on what actually moves the business forward.
Payroll processing time drops significantly — what used to take days now happens in hours. Your team spends less time on data cleanup and more time on financial analysis, cash flow management and strategic planning.
The results show up immediately:
Data cleanup time drops to nearly zero. Your team redirects those recovered hours toward cash flow forecasting, variance analysis and helping project managers understand their numbers.
Project Managers Get Real-Time Cost Visibility
FOUNDATION gives you job cost data that time tracking alone can’t provide.
This changes how project managers work. Instead of waiting for month-end reports to discover problems, they check labor costs daily during their morning routine. When a crew’s hours start trending over budget on Tuesday, they adjust assignments by Wednesday — not after the project loses profitability over two more weeks.
The system breaks down costs by job phase, cost code and time period. You can compare performance across projects, identify which types of work are most profitable and make smarter decisions about bidding and resource allocation.
This visibility into true project costs helps contractors improve margins on every job.
You Get Complete Construction Accounting Tools
Beyond the streamlined connection between field and office, FOUNDATION provides the comprehensive accounting tools that construction companies need.
Your entire financial operation runs through one system, eliminating the gaps that come from managing multiple platforms:
- Accounts payable and receivable management
- Payroll compliance reporting — certified payroll and union
- Financial statements
- Cash flow analysis
- WIP reports
These tools work together to give you a complete financial picture of your construction business.
Instead of piecing together reports from multiple systems, you have everything in one place — from field time to final financials — making it easier to manage cash flow, maintain compliance and make informed decisions about your company’s direction.
This visibility into true project costs helps contractors improve margins on every job.
Getting Started With FOUNDATION for Your WorkMax System
Adding FOUNDATION to your existing WorkMax setup is straightforward.
Your existing WorkMax cost codes, employee records, wage rates and job lists sync over during setup. Meanwhile, the FOUNDATION implementation team works with you to configure your chart of accounts, job cost structure and payroll rules based on how your company operates.
Training focuses on your accounting team since field crews continue using WorkMax exactly as they do now. Most contractors complete implementation within one to two weeks and see immediate improvements in accounting efficiency and job cost visibility.
You’ll work with the same support team for both products, getting consistent help whether your question is about field data collection or financial reporting.
Want to see how WorkMax and FOUNDATION work together for your company?
Schedule a demo to learn how the integration transforms construction financial management for your specific operations.