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Every contractor knows how quickly equipment chaos can eat into profits. Tools misplaced between jobs, machines overdue for maintenance or assets sitting idle for weeks — it all adds up.
That’s why more contractors are turning to WorkMax® ASSETS, the all-in-one tracking solution that helps you take control of your tools, vehicles and heavy equipment from anywhere.
Contractors using WorkMax ASSETS report up to a 29% reduction in equipment downtime, thanks to centralized usage tracking and proactive maintenance scheduling.
In this blog, you’ll learn:
- How ASSETS delivers up-to-date location history across every jobsite
- Which features save you time, money and maintenance headaches
- How integrating ASSETS with other WorkMax modules creates total field-to-office transparency
The Cost of Not Knowing
Information gaps increase project risk because contractors lose real visibility into where equipment is and how it’s being used.
In construction, information delays cost more than time — they cost money. Without an accurate picture of where assets are or how they’re used, contractors face:
- Unexpected downtime when maintenance is missed
- Lost or stolen equipment due to poor accountability
- Inaccurate job costing when equipment usage isn’t tracked
- Duplicate rentals or purchases because no one knows what’s available
- Unreported damage that turns small fixes into costly replacements (and creates safety risk for the next user)
WorkMax ASSETS eliminates these blind spots with a centralized, mobile-friendly system that tracks assets by location, usage and condition — giving contractors the visibility they need to stay in control.
Smarter Tracking, Simpler Management
WorkMax ASSETS streamlines equipment oversight by bringing location history, inspections and maintenance updates into one place.
WorkMax ASSETS replaces spreadsheets and guesswork with an easy-to-use digital solution that captures every movement, inspection and status change — with location stamps recorded as updates are submitted.
Here’s how it simplifies day-to-day management:
- GPS Tracking & Location History: Quickly see the last recorded location and who last checked the asset out
- Barcode Scanning for Inspections & Sign-In/Outs: Speed up equipment checklists, custody changes and on-site audits
- Automated Vendor Emails via FORMS: Trigger emails to equipment vendors when inspections are submitted, keeping service partners in the loop
- Check In/Check Out Workflows: Assign tools or equipment to specific employees, jobs or departments — reducing loss and confusion
- Project/Cost Codes: Track assets by job, phase and cost code for cleaner job costing and accountability
- Maintenance Scheduling & Alerts: Track usage hours and schedule service before downtime strikes
- Photo & Audit History: Keep a verifiable record of each asset’s condition and ownership trail
- Reports & Dashboards: Pull usage, custody and maintenance reports for audits, billing and forecasting
Because it’s part of the WorkMax platform, ASSETS syncs automatically with the TIME, FORMS and INSIGHT modules — so if your team uses the entire program, colleagues can always see current information, whether they’re in the field or the office.
From Data to ROI: Why ASSETS Pays You Back
Resource management software improves profitability because contractors gain accurate insights into asset utilization and maintenance needs.
Knowing where your tool life stands is helpful — acting on that insight is where real value comes. Underused assets, surprise repairs and untracked rentals drag on margins.
Organizations using WorkMax have seen productivity gains and profit improvements. For example, users have seen up to 17% profit increases and 32% productivity boosts just by keeping their data close.
With ASSETS, contractors can:
- Identify underused tools and redeploy them for active jobs
- Reduce unnecessary rentals or purchases
- Prevent breakdowns with proactive maintenance alerts
- Track actual job-site utilization for accurate billing and costing
This level of visibility turns what used to be an operational headache into a strategic advantage.
The WorkMax Difference
Unlike generic inventory software, WorkMax ASSETS is purpose-built for construction. It doesn’t just track — it connects your field operations with continuous field-to-office updates.
When paired with the full WorkMax suite, contractors get:
- TIME: Labor tracking that ties employee hours to equipment usage and who had which asset, when
- FORMS: Barcode-enabled inspection reports and maintenance logs, with automated emails to vendors when inspections are submitted; incident/condition captures feed maintenance
- INSIGHT: Analytics that reveal utilization trends, repair costs and ROI, including job/cost-code specifications and assignment history
Together, these modules deliver a complete picture of your field operations, improving job costing accuracy and keeping teams accountable.
Bringing It All Together
In short, WorkMax ASSETS helps contractors:
- Know where every tool and piece of equipment was last recorded, with easy location history
- Reduce loss, downtime and wasted rentals
- Stay ahead of maintenance issues with automatic alerts
- Improve profitability with real-time visibility and accurate costing
And research shows that moving from reactive to condition-based maintenance can reduce breakdowns by as much as 75% and lower downtime by 35-45%, while boosting production by 20-25%!
Equipment is one of your biggest investments — and with ASSETS, it becomes one of your smartest. Ready to take control of your assets? Learn more here.