3 Employee Time Tracking and Asset Tracking Lies By Omission by Paper
By Shannon Corgan, Director of Marketing
Time is critical when you are managing labor and equipment intensive projects. You can’t afford to make decisions in hindsight because it can delay your project schedule and drastically escalate your project’s cost. When you rely on paper to manage mobile or remote employees, you’re limiting your ability to make decisions in real time based on what is happening in real time. It makes it difficult to take corrective actions to mitigate any financial impact when you’re making decisions based on day old or week old and sometimes month old information regarding the project status. Your paper forms, paper timesheets, and paper equipment logs are omitting a lot of information and as they say, lying by omission is still a lie. When you’re using paper forms, paper timesheets, and paper equipment or asset tracking logs, there are so many lies by omission that force you to constantly make your decisions based on outdated or inaccurate information.
Here are the 3 biggest lies by omission that are hurting your business’ efficiency and profitability:
Paper Lie #1 – My Employees Are On the Job Site
Paper time cards are never going to be able to tell you this. Sometimes you can rely on supervisors to verify this, but depending on the size of the project, the supervisor may not even see all of his employees each day. You’re relying on employees to get to the job on time and document it on their paper timesheets. According to the APA, employees overestimate their time by 4.5 hours per week due to late arrivals, leaving early, and extended breaks and lunches. You’re overpaying your employees and aren’t getting your full 8 hours of productivity from them. By using WorkMax TIME’s GPS, Geo-Fencing, and Facial Recognition, you can confidently know where your employees are when they’re clocking IN/OUT and know that it’s the right person that you’re paying for the work that they performed that day.
Paper Lie #2 – I Know What Was Completed Today Without Being There
People typically procrastinate and rush to fill out their timesheet at the end of the week and frequently write down inaccurate hours, tasks, and rarely track production units. Unless you’re at each customer location all day long, you’re never going to be able to answer with confidence which tasks were completed with paper timesheets. With WorkMax TIME, it’s never been easier to know what’s been completed on the project because WorkMax TIME makes it’s so easy for your employees to track tasks and production units from their mobile devices. By pre-assigning specific tasks to employees based on their skillset and pre-assigning the correct unit of measure per task, you can confidently know what your employees have accomplished and easily communicate it with your clients.
Paper Lie #3 – My Tools and Equipment Paper Log is Accurate
People hate filling out paperwork. They don’t understand why it’s important and they feel like it just slows them down from getting their “real” work done. When you’re using paper or even spreadsheets to track your tools and equipment, it’s nearly impossible to know where all of your tools and equipment are. Employees share tools when they’re doing similar work and think the other person is going to check the tools and equipment back into the equipment manager. Supervisors don’t know with confidence where their tools and equipment are and have to make multiple phone calls, send text messages, and emails to locate the tools and equipment.
According to the Annual Theft Report 2016, The National Equipment Register (NER) estimates the annual cost of equipment theft to be around $400 million and the average value of a stolen piece of equipment is $29,258. If you don’t know where your tools and equipment are it’s likely you don’t even know it’s missing and missing equipment and tools drastically drives up your project costs. Two of the top reasons that contribute to the high rate of equipment theft is the low risk of getting caught and poor equipment and site security. Without an easy-to-use mobile asset tracking system in place, you’re at a high risk to have your tools and equipment lost or stolen. Learn more about how WorkMax TIME + ASSETS allows you to know who has your tools and equipment in real time and where the equipment is. WorkMax TIME + ASSETS makes it easy to manage your mobile assets and mobile employees with mobile-to-mobile asset transfers. You can confidently know from your mobile device or computer in the office where your assets are and who has them at ALL times to limit any potential asset losses or thefts.
There are so many limitations when you’re running your business with paper forms, paper time cards, or paper asset or equipment log. Let’s stop with all of these lies by omission that paper feeds us every day and finally break up with Paper. Once you cut your ties with paper for mobile forms, employee time tracking and asset tracking, you can be free to move to a more modern integrated solution to automate managing your mobile workforce all in one place with WorkMax. Your life will be simpler and your projects will be more profitable and efficient.