Tag Archives: employee time tracking

WorkMax TIME, FORMS, and ASSETS Enriches Integration with Top Construction Accounting Systems and ERPs

PRESS RELEASE Permission Profiles

PRESS RELEASE Permission Profiles

WorkMax TIME, FORMS, and ASSETS by AboutTime Technologies Enriches Integration with Top Construction Accounting Systems and ERPs

Clones accounting system project cost and organizational structure for accurate daily job costs to minimize reallocations with Permission Profiles

(Payson, UT – May 14, 2019) AboutTime Technologies, a 16-year veteran of on-premise and cloud- based mobile resource management, today announces that it has expanded its integration with the top construction accounting systems and ERPs with WorkMax TIME, FORMS, and ASSETS. WorkMax is an easy-to-use cloud-based platform for employee time tracking, mobile forms, and asset tracking that allows project-based businesses to manage each of their mobile resources all in one place.

Permissions Profiles allow businesses to accurately track daily job costs and drastically reduce reallocations or adjustments to job costs after-the-fact. Permission Profiles allow users to create a unique profile with a set of individual permissions that can automatically be assigned to new employees. Most project-based businesses have hundreds, if not thousands of cost codes or tasks to track a project’s job costs and completed work. Permission Profiles determine what employees see when they’re entering their completed work and labor hours. This ensures that they are assigning their labor to the right jobs, projects, locations, tasks, cost codes, or assets. With Permission Profiles, employees can only select tasks or cost codes that are part of the appropriate project cost structure based on what’s been set up in the business’ accounting system or ERP.

Permission Profiles can also restrict which mobile forms are visible to employees in the WorkMax application. Only the employees that need to complete the mobile forms are able to view them and saves the employee’s time instead of searching for the mobile forms they need to complete. Permission Profiles can be set up to automatically apply permissions to track more than employees, jobs, cost codes/tasks, devices, assets, and forms by creating or importing custom list items. Custom lists provide businesses with the flexibility to track whatever they need. Examples of custom lists include employee leave codes, certified classes, or per diem allowances.

“We kept hearing that project-based businesses spent too much time reallocating job costs due to data entry errors by field employees. The bigger the list of jobs or cost codes the more adjustments they had to make in their accounting system or ERP. Also, the project job costs and completed work was always out-of-date. We looked at the data visibility goals that our customers wanted to achieve in their accounting systems and ERPs for job cost accuracy and mirrored those options in WorkMax. With Permission Profiles, we gave them an easy way to get the right data to the right employees at the right time for real-time accurate project job costs,” said Ryan Remkes, chief executive officer of AboutTime Technologies.

WorkMax has powerful and robust integrations with the top construction accounting and ERP systems including:

For a full list of all of the accounting, ERP, payroll, and HR systems that WorkMax integrates with click here. To learn more about WorkMax’s Permission Profiles, click here to view the video. 

WorkMax TIME by AboutTime Technologies Integrates with Vista by Viewpoint Construction Software

Viewpoint Construction Software Integration with WorkMax 2

Viewpoint Construction Software Integration with WorkMax 2

WorkMax TIME by AboutTime Technologies Integrates with Vista by Viewpoint Construction Software

Syncs Employee Time Tracking with Payroll and Accounting for Accurate Labor and Job Costs

 

PRESS RELEASE (Payson, UT – October 12, 2016) AboutTime Technologies, a 13-year veteran of on-premise mobile resource management, today announces WorkMax TIME’s integration with Vista™ by Viewpoint Construction Software. WorkMax TIME is an easy-to-use cloud based employee time tracking solution that automates time collection across an entire workforce to provide accurate labor answers on any device at any time for any size business in any industry. WorkMax TIME by AboutTime Technologies is part of the WorkMax Complete Suite and works seamlessly with FORMS, TIME, ASSETS, SERVICE, and INSIGHT. WorkMax TIME’s configurable integration with Vista™ by Viewpoint Construction Software streamlines data flow from the field to the office and syncs employee time keeping data into payroll and accounting for accurate labor and job costs. WorkMax TIME’s multiple time collection workflows make it easy for employees or supervisors to allocate labor costs in real-time or after-the-fact for true job and labor costs. WorkMax TIME also allows businesses to create unlimited pay periods, shift rules and overtime rules to automate time calculations and reduce compliance risks. “We’ve been a development partner with Viewpoint Construction Software for over a decade and we’re looking forward to providing contractors a cloud solution to make them more efficient, accurate and profitable with real-time labor data and accurate job costing with WorkMax TIME.” said David Moyer, president of AboutTime Technologies.

WorkMax by AboutTime Technologies will be exhibiting in Portland, Oregon at Collaborate 16, Viewpoint Construction Software’s Annual User Conference in booth 205 and will also be presenting The Role of Mobility in Construction in 2016 on Thursday, October 13, 2016 at 1:30 PM PDT.

 

About AboutTime Technologies

AboutTime Technologies has been a leader in on-premise mobile resource management with AboutTime Enterprise Suite to optimize labor, assets, and forms for the last 13 years. In addition to the on-premise suite offering, AboutTime Technologies now offers WorkMax, an entirely new cloud-based platform available as a suite or as individual solutions for resource management. The WorkMax individual solutions include FORMS, TIME, ASSETS, SERVICE and INSIGHT. WorkMax’s modern cloud-based resource management provides instant, accurate answers by connecting teams for labor, assets, forms, service scheduling and dispatch with real-time business intelligence for any size business in any industry. For more information about WorkMax visit www.WorkMax.com

 

Employee time tracking 6 Reasons to CHANGE today

employee time tracking

employee time tracking 

Employee Time Tracking – 6 no-brainer reasons to change your process today:

 

1. Timesheets and spreadsheets are costing your business MUCH more than you may realize.

workmax employee time trackingWhat could your business do with an extra $6,000 per employee, per year, every year? You simply can’t do business without your amazing people, its no surprise then that labor costs are also the single largest expense for the majority of today’s businesses. The costs of using archaic employee time tracking systems to manage workforce labor is conservatively estimated to cost an average business over $6,000 per year, per employee! The American Payroll Association reports that employers lose an average of 42 minutes per employee, per day due to estimated, inaccurate labor reported by writing it down after the fact (time sheets or spreadsheets). With an average hourly burden of $25 per employee, a 50 employee business will lose more than $300,000 annually (each and every year) due to inaccurate labor tracking processes. Additionally this estimate does not even account for costly data entry errors or labor-based overhead such as workers comp and liability insurance, and other business expenses directly related to your total payroll costs.

2. Mobility. Employees need anytime, anywhere access for accurate employee time tracking.

workmax employee time trackingFor many businesses, gone are the days of the cubicle. Its 2016 and more than ever, employees are on the go, remote and mobile. Mobile devices are being leveraged as critical business tools to help the mobile workforce get their work done more efficiently, from anywhere. Modern employee time tracking solutions can help your employees quickly track their time, tasks, projects and even their productivity, using the same mobile devices they already use every day. Mobile time clock apps and mobile labor tracking solutions help employees get work done quicker and help employees log it accurately, as it happens. Mobile devices and simple cloud solutions will provide your business greater real-time visibility, accountability and accuracy or your workforce.

3. Accurate time tracking reported in real-time improves client invoicing and job costing.

workmax employee time trackingReplacing paper time sheets with a simple cloud based time tracking solution can connect all of your teams and enable them to share job, project and accurate billable information quicker. Accurate time worked, tasks completed and productivity data, detailed by client or project, can stream into a central cloud-based system, virtually real-time, as it happens. The end result for your business is improved client billing accuracy, increased client billing efficiency and most importantly, now you your business can see exactly where you are making money and where you are not as it happens, opposed to weeks later. The ability to know where you are sooner is allowing businesses to pivot and adjust to increase profits. 

4. Less payroll headaches and more happy employees each and every payday.

workmax employee time trackingPayroll and the old process of tracking, transferring, processing can be a burden on your team. Manual data entry is painful and stressful for your entire staff. It is too easy to make a simple mistake and transpose time worked, tasks and codes worked on. These common and frequent mistakes, whether done in the field or in the office can result in an inaccurate paycheck and can be extremely frustrating for your workforce. Today’s automated employee time tracking solutions virtually eliminate the need for repetitive and tedious re-keying of time and attendance data. Employees can sign off and approve their time worked as it happens and your payroll and office staff can replace your stressful payroll processes with an accurate, quick and efficient solution to not only track your workforce, but to get your people paid more efficiently.

5. DOL compliance is critical for your business. CYA with accurate workforce labor documentation.

workmax employee time trackingKeeping a time stamp for each and every clock in/out, job code, task change and GPS location can protect your business in costly client disputes, unemployment claims, workers comp claims and potential DOL and DCAA issues. With an automated employee time tracking system employees can review and sign off on time worked, you can see who’s on the clock, where and what they are doing. Rest assured with an automated system all of your workforce labor data is also nicely organized in one central database, accurately documented to protect your business in case of a labor audit or labor dispute.

6. Anytime, anywhere access to your workforce labor data.

workmax employee time trackingDon’t overlook the convenience and power of being able to access and manage your workforce labor data anytime, from anywhere. A cloud-based employee time tracking system not only enables employees to enter, track and review time from anywhere, it also enables your estimators, PMs, managers, executives and entire staff to work with current, accurate labor data from anywhere. Estimating the next project is much easier when you can quickly reference exact labor actuals from a prior similar project. Getting a client quick, current answers can prove priceless for your business. Approving and processing payroll while out of the office can save the day. There are many business benefits to automating your employee time tracking process, don’t underestimate the power of anytime, anywhere access to all of your neatly organized, accurate, real-time labor data.

Click HERE to see the WorkMax Employee TIME Tracking Webinar:

Time Webinar WM B

Real Time Visibility

Modern Contractor Logo
Modern Contractor Logo
 

Real Time Visibility

Published in Modern Contractor Solutions, February 2016

By: David Moyer, President

WorkMax in the News –
Real-time visibility is a hot topic for contractors today. We’ve teamed up with Modern Contractor Solutions to share our insights on how real-time visibility with WorkMax answers your most important questions. With these answers available at your fingertips, see how WorkMax can improve your business. Here’s an excerpt from an article written by our very own David Moyer, President of AboutTime Technologies: 
 
What if you could get real-time, accurate information to manage your teams and projects from anywhere? In a perfect world, regardless if you are in the office, half way around the globe, or on the go with only your mobile device, you should have your important project information at your fingertips. Would you make it to a few more activities for your kids? Would you take that vacation you’ve been putting off for years?
 
The construction businesses of today need complete visibility into what’s happening with their projects right now, without being there. For executives and managers to get the visibility they need, we at AboutTime Technologies knew we could make it easy for construction workers to leverage simple technology in the field. That’s why we created an entirely new cloud platform, WorkMax, powerful enough for construction executives to be able to manage their businesses from anywhere while also being simple enough to use in the field.
WorkMax answers the questions you need to answer every day. The comprehensive suite of modules—FORMS, TIME, SERVICE, ASSETS, and INSIGHT—are designed specifically to relieve your pains:
 
 

 

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

WorkMax Rocks It with Mobile Forms and Employee Time Tracking

By: Shannon Corgan, Director of Marketing

Wow! What a great World of Concrete. We met so many people and it was so much fun talking with customers and new folks in the industry we hadn’t met previously. At big tradeshows like these, we also get a chance to meet up with our technology partners like Sage, Viewpoint, Dexter + Chaney and Foundation Software to see all the new features that are helping contractors improve their accounting. It just keeps getting better year after year. My favorite part is learning more about the business challenges related to managing forms (paper and digital forms), time and attendance, asset management and service scheduling and dispatch. My mind becomes a sponge.

This year it was such a stark contrast to our first time at World of Concrete back in 2006 when we would get people coming up to the booth saying that there is NO way they would ever get one of their employees to use a mobile device to do anything. We now have more people coming up to us and asking can you do this or that with my iPhone, iPad, Android phone or tablet. The answer is yes! I thought I’d share some trends we are seeing and how different companies are embracing more mobile technology. 

I was speaking with a CEO from a scaffolding company at World of Concrete 2016 and he was excited to see how he could use the mobile forms to capture rich media to solve a couple of different challenges he faces currently in his business. He was excited about the opportunity to use the video and photos on the mobile forms to help in the sales process to build accurate estimates or scopes of work for his scaffolding projects. He also liked the idea that his guys in the field could sketch something up or markup a photo within the mobile forms and email it to all of the company experts. He definitely saw this as a way to help leverage the collective knowledge of his entire team to help them solve problems faster while his crews were out on different job sites. He was also interested in combining the mobile forms and timekeeping functionalities to help ensure that employees completed their important daily reports as a part of the clock in and clock out process.

This year at World of Concrete, we had a lot of payroll folks asking us how WorkMax could help them make sure that the actual employee was the one doing the clocking in and out and there was no buddy punching. To keep the costs low for mobile time tracking, they needed to have multiple employees clock in on a supervisor’s iPad, tablet, or smartphone. They were getting pressure from their HR departments to make sure that they weren’t paying people for work they didn’t perform and for proof that they had indeed paid all the right employees for the work that they did perform. They told us they were working much more closely with HR to make sure they had controls in place to avoid exposing their company to risks for lawsuits or Department of Labor audits. I asked if it was due to the increase in lawsuits related to wage theft or any wage and hour claims and they affirmed that this was definitely a big part of it. It was great to be able to show them features that WorkMax offers to absolutely verify that each employee was the right employee recorded in the system with real demonstrations right there in the booth. We had so much interest in what was being shown that we ultimately had to set up a bunch of chairs to allow everyone to see the WorkMax solutions.  During many periods, it was standing room only!

Check out the fun we had at World of Concrete with the pictures we posted on Facebook and Twitter.

To learn more about WorkMax:

WorkMax Video10 Ways Forms Boost ProductivityMobile FormsMobile Forms