Category Archives: Resource Management BLOG

Top 10 Criteria to Consider for Employee Time Tracking

Top 10 Employee Time Tracking Criteria

Top 10 Employee Time Tracking Criteria

 

Top 10 Criteria to Consider for Employee Time Tracking
By: Shannon Corgan, Director of Marketing 

It can be said, you don’t know what you don’t know. You know the problems you’re trying to fix right now, but are you aware of other technology advancements that could make your payroll processing easier? When you’re looking for an employee time tracking solution, there are many important things to consider. Is the employee time tracking solution able to solve your current issues or can it solve future challenges you’re not even aware of right now? Will it fit your company in the future? To help companies like yours figure this out, we compiled the top questions you will need to answer as you evaluate viable options for accomplishing your employee time tracking goals.

  

integration workmax orange gray 01

 

 1. Integrations

Does the employee time tracking solution truly integrate with your payroll, accounting or HRIS software? Integrations to your key business systems like accounting, finance and HR systems streamline internal processes and boost the power of employee time tracking benefits immeasurably.

 

 

 

Mobile App

 
2. Mobile App

Do you have employees that work outside of the office and want to provide them an easy way to track their time without physically going into the office? Since over 95% of mobile devices in the market today are either iOS or Android, does the employee time tracking solution offer both iOS or Android Mobile Apps that are consistent and user-friendly? Can employees track their time own time or would you like a team leader do it for them from a mobile App?

 

 

Easy Button flat green

 

 3. Ease of Use

Can you and your employees adopt the software easily or will they need an expensive implementation consultant and a rigorous training program? Can you personalize your software to use your unique industry lingo to accelerate user adoption? Is it easy for employees to enter time and is it easy for supervisors to approve those entries from the office or the field? 

 

 

Scalable Growth orange

 

 4. Scalable

Can the software grow with your company or will your company’s needs outgrow the employee time tracking solution? If your company is hiring new employees or growing through acquisition, can the system handle the newly added employees comfortably? Will the complexity of your employee time tracking needs change when you’re expanding into different geographic areas with new regulations or when you hire union workers? Will you need to consider shift work and pay differentials or other possible exceptions?

 

Cloud or On Prem5. IT Infrastructure

There are pros and cons to storing data on your private company servers or out in the cloud. Accessibility to the solution is also a large consideration. If you already have servers and a capable IT staff then conventional software solutions may be advantageous. However, if you’re looking for low upfront costs with low-to-no IT staff needed to manage the product installs or updates, then you should look at cloud solutions for employee time tracking. Another cloud benefit is typically ongoing software support and maintenance contracts are included with cloud solutions and are not an additional fee. Best of all, cloud solutions allow your team to access your employee time tracking solution from anywhere, anytime without installing and maintaining software.

 

Signature Green6. Signatures

Do you need employee signatures to be compliant with any state, federal or union regulations? Is there a method to capture these signatures from a mobile device or time clock?

 

 

 

Multiple Shifts

7. Multiple Employee Shifts

Do you need an employee time tracking solution that allows you to apply unique shift rules to ensure accurate paychecks for employees with varying pay rates? Many companies have employees that work multiple shifts where they have pay differentials.

 

 

 

Data Collection Grey
8. Data Collection Method

Do you want to capture labor in real time or after-the- fact? Do you want your supervisors to clock in a group of employees at the beginning of the shift or allow employees to log their own time? Do you require an employee time tracking solution that does both? Do you want employees to clock in from one computer in the office or on a laptop or tablet at a job site so that it functions like time clock? Do you want to be able to have mobile employees capture their time when they are without an internet connection?

 

GPS and GeoFence Gray Green

9. GPS and Geofencing

Do you need GPS tracking to stamp the physical location as your employees clock in and out of the mobile time tracking solution?  Would you like a Geofence alert when employees are outside of their work area when they are clocking IN or OUT?

 

 

 

Assign Hours to Project or Task  
10. Assign Hours or Units to a Project and/or Activity

Do you need to track units of completion and/or assign employee hours to a project or activity? Do you need it in real time or at the end of the pay period? Some companies want to track the activities and units completed on a project or job in real time and others only need it on a daily, weekly, or bi-weekly basis.

 

 There are many things to consider when you’re selecting an employee time tracking solution. Make sure you are getting everything you need the first time to ensure your investment will be rapidly returned so your organization can enjoy many years of continued benefit from your product of choice. If you are looking for all or some of these features, make sure to view our WorkMax demo. 

Employee Time Tracking: Prescription for Payroll Headaches

Prescription for Payroll Errors

Employee Time Tracking Prescription
Employee Time Tracking Prescription for Payroll Headaches By Shannon Corgan, Director of Marketing 

Tired of payroll headaches? Look no further, because mobile employee time tracking is your prescription for your payroll headaches. Collecting and managing employees’ time is painful for your payroll team and field supervisors. No one likes mistakes on their paychecks. Three top issues that cause payroll errors. The first issue is manual card computation errors. The second issue is overpayment errors and the third issue is underpayment errors. Now, let’s dive in and see how WorkMax is the best prescription to cure your payroll errors.

Manual Time Card Computation Errors

Employee time tracking on a mobile device is your prescription for payroll success. Without an automated mobile solution, it’s tough managing a labor-intensive payroll process  Mobile employee time tracking solutions collect time anytime, anywhere, and on any device. When you collect employee time tracking data on spreadsheets and paper time cards, you’re forced to key in data into the accounting and payroll system. It’s not only a pain for your staff to do; it’s also prone to human error. According to a study by the American Payroll Association, manual time card computation errors cost you between one and eight percent of your annual gross payroll. One percent might not seem like a big number, but don’t forget labor costs are typically the biggest expense on the balance sheet. These manual computation errors happen for many reasons. Reasons include keying errors or misreading handwritten records.

With an employee time tracking solution like WorkMax, you eliminate manual computation errors. WorkMax works where your employees work, whether it’s in the office or in the field. WorkMax collects employee time from a smartphone, iPad, tablet, laptop, or desktop computer. Employees enter their time from any device anytime anywhere. WorkMax removes the need for manual data entry into the payroll system. Supervisors and payroll employees no longer have to worry about double calculating hours worked, illegible handwriting, and manually rekeying the information. Your payroll staff will be extremely grateful to get rid of all of their data entry hand cramps too. With WorkMax TIME, all of your payroll errors from manual time card computation are gone.

Besides accurately collecting labor hours, many companies assign those hours to a particular project or job. They break it down job costs even further into activities or tasks performed by the employee. This is difficult and tedious when you’re using paper time cards and spreadsheets. With WorkMax TIME, allocating labor hours to the right project and activities is easy. It’s done in just a few clicks. In three clicks on any device, employees enter time, pick their activity and project in less than ten seconds. The process is just as fast on a mobile device, iPad, tablet, or desktop.

Overpayments and Underpayments

According to the Ernst & Young Global Payroll Survey, one of the most frequent payroll errors is overpayments or underpayments. Nearly 30% of payroll errors are a result of overpayments or underpayments. Overpayments happen for a few different reasons. One type of overpayment occurs when an employee receives pay after they terminate or start an unpaid leave. There are also time-entry errors when an employee receives payment for too many hours or for paid time off before it’s accured. Errors also happen when there are inaccuracies with hourly rates or salary amounts per month.

If you choose an integrated platform like WorkMax, you reduce the number of overpayment errors. By using WorkMax FORMS combined with WorkMax TIME, employees log time and attendance and fill out needed company forms all within one app. Typical status changes affecting payroll are unpaid leave, paid time off, separation, or jury duty pay. This information is automatically sent to payroll to make sure the employee is not overpaid.

You can also reduce the time entry errors with automated employee time tracking solution like WorkMax TIME. Because there is no manual rekeying of data from the timesheet to the payroll or accounting system and WorkMax TIME calculates the hours worked for you, you virtually eliminate overpayments for time entry errors. Additionally, by choosing a workforce management platform that works with all of your business applications, you can sync your HR database with WorkMax TIME. This ensures your employees are getting paid the right hourly pay rates. Additionally, you can get rid of payroll overpayments with WorkMax TIME’s face recognition and GPS

 

 

Sources:

APA Study http://www.bizjournals.com/washington/stories/2003/12/22/smallb10.html

Ernst & Young Global Payroll Survey https://eysweeney.com.au/Documents/GlobalPayrollSurvey.pdf

3 Tips to Kill Payroll Headaches with Employee Time Tracking

3 Tips to Kill Payroll Headaches with Employee Time Tracking

3 Tips to Kill Payroll Headaches with Employee Time Tracking

3 Tips to Kill Payroll Headaches with Employee Time Tracking

By Shannon Corgan, Director of Marketing 

You dread the same things every payroll week. You’re constantly asking for the same things every week. If you get asked one more time, how many hours have I clocked in this week or calling the same supervisor to tell them that they haven’t approved their employees’ time records, you will lose your mind. You’re tired of illegible handwriting and really wish you could read what people are writing on their timesheets. You’re tired of emailing people to tell them that they calculated their time wrong for their based on their start and end time and letting them know their total hours are less than they submitted. You might think that the only solution to payroll headaches is the Costco sized bottle of Excedrin, but we have 3 tips that will get rid of some of your three biggest payroll headaches. 

Here are 3 tips to help you get rid of your Payroll Pains:

1. Empower Employees with real –time access to hours submitted from mobile devices

Employees have their smartphone on them at all times, so why not put those phones to work to help lighten the load on your payroll team by reducing the number of payroll tickets submitted or phone calls to your payroll hotline for employee’s time tracking.? Empower your employees to have their employee time tracking at their fingertips. With mobile apps like WorkMax TIME, employees can instantly see what hours they submitted in real time and it automatically calculates the hours they worked. No math to be done by you or the employees. Employees will know right away how many hours they’ve worked and it will be accurate for you to process payroll. No out of cycle payroll runs for miscalculated employee time.

2. Allow Group Clock In/Out by Supervisor from Mobile Devices


When employees are working on job sites or outside of the office, it’s a hassle to track time for mobile employees. You want an employee time tracking solution available on any device at any time to make it easy for your supervisors to clock in or out a group of employees quickly each day. This makes time tracking a breeze and saves the employees’ and supervisors’ time. With WorkMax TIME, it’s easy to quickly view all your employee’s time records on the same screen, simply check the boxes in front of all of their names and click approve. The group clock IN /OUT feature saves the payroll team’s time too. No need to send out emails or make calls to try to get missing clock outs or clock ins. By streamlining the process and making it easy for the supervisors or managers to clock in a group of employees at once, you’re making your life easier too.

3. Offer Group Approval of Time by Supervisors on Mobile Devices


Don’t you hate payroll weeks when you’re stuck in the office and can’t even go out for lunch because you’re making so many phone calls to the same supervisors every week telling them that they’re late approving time for their employees? Do you feel like you’re spending more time herding cats than high-level analytical payroll projects you’d rather work on? With employee time tracking solutions like WorkMax TIME, you’ll spend less time tracking down supervisors and managers for approvals, because it’s so easy for them to approve employee time records from their smartphones or other mobile devices. Gone are the days that they have to go to the office or log into their computer after the workday to approve employee’s time. With WorkMax TIME, you’ve made employee time tracking easy for supervisors or managers to approve time no matter where they are. They could be in an airport on a business trip and in three clicks approve the time for the entire staff.

 

VIEW DEMO ON DEMAND

WorkMax TIME by AboutTime Technologies Integrates with Vista by Viewpoint Construction Software

Viewpoint Construction Software Integration with WorkMax 2

Viewpoint Construction Software Integration with WorkMax 2

WorkMax TIME by AboutTime Technologies Integrates with Vista by Viewpoint Construction Software

Syncs Employee Time Tracking with Payroll and Accounting for Accurate Labor and Job Costs

PRESS RELEASE (Payson, UT – October 12, 2016) AboutTime Technologies, a 13-year veteran of on-premise mobile resource management, today announces WorkMax TIME’s integration with Vista™ by Viewpoint Construction Software. WorkMax TIME is an easy-to-use cloud based employee time tracking solution that automates time collection across an entire workforce to provide accurate labor answers on any device at any time for any size business in any industry. WorkMax TIME by AboutTime Technologies is part of the WorkMax Complete Suite and works seamlessly with FORMS, TIME, ASSETS, SERVICE, and INSIGHT. WorkMax TIME’s configurable integration with Vista™ by Viewpoint Construction Software streamlines data flow from the field to the office and syncs employee time keeping data into payroll and accounting for accurate labor and job costs. WorkMax TIME’s multiple time collection workflows make it easy for employees or supervisors to allocate labor costs in real-time or after-the-fact for true job and labor costs. WorkMax TIME also allows businesses to create unlimited pay periods, shift rules and overtime rules to automate time calculations and reduce compliance risks. “We’ve been a development partner with Viewpoint Construction Software for over a decade and we’re looking forward to providing contractors a cloud solution to make them more efficient, accurate and profitable with real-time labor data and accurate job costing with WorkMax TIME.” said David Moyer, president of AboutTime Technologies.

WorkMax by AboutTime Technologies will be exhibiting in Portland, Oregon at Collaborate 16, Viewpoint Construction Software’s Annual User Conference in booth 205 and will also be presenting The Role of Mobility in Construction in 2016 on Thursday, October 13, 2016 at 1:30 PM PDT.

 

About AboutTime Technologies

AboutTime Technologies has been a leader in on-premise mobile resource management with AboutTime Enterprise Suite to optimize labor, assets, and forms for the last 13 years. In addition to the on-premise suite offering, AboutTime Technologies now offers WorkMax, an entirely new cloud-based platform available as a suite or as individual solutions for resource management. The WorkMax individual solutions include FORMS, TIME, ASSETS, SERVICE and INSIGHT. WorkMax’s modern cloud-based resource management provides instant, accurate answers by connecting teams for labor, assets, forms, service scheduling and dispatch with real-time business intelligence for any size business in any industry. For more information about WorkMax visit www.WorkMax.com

 

5 Ways to CYA with Employee Time Tracking Solutions

CYA with Employee Time Tracking

 CYA with Employee Time Tracking

 

5 Ways to CYA with Employee Time Tracking
by Shannon Corgan, Director of Marketing 

Do you wish that you could get back to doing what you love at work and spending less time on making sure you’re covering all of your bases to reduce labor risk for your business?

WorkMax TIME makes it easier than ever to be compliant and reduce labor tracking risks. Now you can spend less time on manual processes and increase your time and attendance accuracy with unlimited pay rules, pay periods, shift rules and overtime rules. Additional features like GPS and electronic signatures help to authenticate the time records to easily give you the information you need to avoid or reduce risk.

 WorkMax TIME also automates formerly manual tasks to make sure you’re paying employees exactly the right way based on what they worked across your entire workforce, no matter where your employees are working. Check out these five key features that help you CYA when it comes to tracking your employee’s time.

1. Automated pay rules, pay periods, shift rules and overtime rules? No problem.

Depending on your line of business, state or province you work in and your company payroll rules, collecting and processing accurate time and attendance can be painful and riddled with errors. Regardless of your company size, location or payroll process, WorkMax TIME allows you to set up unlimited Pay Rules, Pay Periods, Shift Rules and Overtime rules, so that you can easily and accurately calculate pay for your employees in an efficient and systematic way.

WorkMax TIME molds to your business no matter how simple or sophisticated your payroll rules are, so that you can eliminate out of cycle payroll runs and avoid any litigation for wage and hour enforcement or FSLA compliance. WorkMax TIME is easy for employees to use for employee time tracking while also simplifying the process for your payroll staff to deliver timely and accurate payroll.

2. Workforce Visibility and Employee Approvals of Time Worked is Key.

The WorkMax employee time tracking solution is accessible on any mobile device or modern web browser, this convenient access increases employee adoption and promotes transparent and fair time tracking. Employees want to be paid fairly and companies want their employees to be paid fairly. With WorkMax TIME, employees get paid accurately and companies can be sure that they are paying employees fairly for the time that they work.

Arming your employees with a quick and easy way to track, review and sign off on their time is a win-win for everyone. As an extra added bonus for your payroll team, you can reduce the number of payroll disputes, extra phone calls and special requests submitted by employees to see how many hours they’ve worked in the week. 

3. Tracking Tasks and Activities is Critical for Accurate Pay

Tracking TIME easily and accurately is the first step.To increase visibility, productivity and the bottom line it is critical to also track what employees were doing and for how long. You may have employees that perform multiple tasks, or activities throughout their work day and you may even have different pay rates associated with those different tasks. With WorkMax TIME employees can quickly and easily track tasks concurrent to their time worked, from any device no matter where they are.

Changing tasks throughout the day takes seconds, with only a few clicks. By providing your employees an easy way to track their activities and job duties accurately, you can make sure that their pay check is always accurate, along with your job costing. This protects your business from potential litigation for incorrect pay rates based on their job functions or activities. You always have instant access to documentation of what tasks were performed throughout the day with the employee’s signature that they approved the time and task.

4. Electronic Employee Signatures makes Payday a Breeze.

Some businesses require their employees to track their own time; some businesses have supervisors track time for employees. Either way, processing payroll without documentation that your employees have approved their time worked with their signatures is critical. If you can’t easily capture and track your employees’ approval of their time, you could be opening your business to numerous potential risks without.

Employees could make false claim they weren’t paid the correct hours that they actually worked and you can reduce your risk because you have their signature that they approved their time records. Sometimes employees are victims of underpayment of wages due to manual data entry errors. By using WorkMax TIME for employee time tracking, your employees can easily see and sign off on their time with electronic signatures from any device from anywhere. This protects your business with verifiable proof that the employee approved their work hours prior to payroll and greatly reduces your business’ risk.

5. GPS Time Stamps Validate Accurate Workforce Location.

For companies with mobile workforces, it’s difficult to capture which customer, location or project employees were working on throughout their workday. With WorkMax, GPS stamps can be tracked as your workforce clocks in, changes tasks or even when they move to new job locations throughout the day. As time records stream into the office, the GPS time stamps and map views insure you can be confident you have the right people at the right location at the right time. Many times customers may have questions on when your employees were actually working onsite and for how long. With WorkMax TIME all of your workforce location information is now documented, completely accurate and easily accessible.

To learn more about how to CYA with WorkMax TIME, View our Demo on Demand or Get Pricing. 

5 Employee Time Tracking Must Haves

5 5 Employee time tracking must haves WorkMax

5 5 Employee time tracking must haves WorkMax

5 Employee Time Tracking Must-Haves 

Deciding which employee time tracking solution is right for you can be time consuming. There are so many things to consider, but have you thought about what you need to make sure you’ll find a solution that fits your business needs now and is flexible enough to grow with your business? To make the process easier for you, we created a list of the five things you must have for employee time tracking. 

1. Multiple Workflows

Most employee time tracking software systems make businesses mold to it. Find a solution that fits your business, one with multiple time collection and allocation workflows. The best solutions allow your employees and/or supervisors to enter or allocate time in real-time or after the fact. Pick one workflow or a mix of them. Take advantage of the ultimate flexibility with workflows like real-time entry & allocation, real-time entry & after the fact allocation, or even after the fact time entry & allocation with digital time sheets. 

2.  Unlimited Pay Rules and Pay Periods

Not many employee time tracking systems have the flexibility to add as many pay periods, shift rules or overtime rules to automate accurate time calculation. You never know where your business might expand and you need a system that is flexible enough to automate pay periods, shift rules, and overtime rules. An automated employee time tracking solution that integrates with your payroll and accounting systems reduces errors, out of cycle payroll runs and risk for lawsuits. You will want to find a system that grows with your business and simplifies calculations.

3.  Setup User Access by Location, User Role, Individually and More

Not all employee time tracking solutions allow you to set user roles and permission by user role, location and /or individual permissions. Find a solution that puts you in control to set up the data how you want your users to see it. This saves employees’ time by filtering what they can see to quickly enter time and tasks in the field.

4. Easy Time, Location and Task Allocation

Find an employee time tracking system that’s easy to use for employees and supervisors. Pick a solution that’s simple to allocate time to the right project and/or activity in real time or after the fact for job cost accuracy. Find a system that allows supervisors to clock in/out a group of employees to a project or allocate tasks to save time. You’ll also want to make sure that employees can clock in and out and switch between different projects and tasks throughout the day in a few clicks. 

5. Simple Time Tracking and Calculating When Employees Change Tasks and Projects in a Day. 

Let your employees focus on their work and select a solution that’s easier to use than an ATM machine. Whether time records come in from different time zones, or even completely out of order, a top system will know exactly what to do with them and accurately calculate who did what, how long they did the activity, and when they did the work. Time and job cost accuracy should never be a worry. 

 

Employee time tracking 6 Reasons to CHANGE today

employee time tracking

employee time tracking 

Employee Time Tracking – 6 no-brainer reasons to change your process today:

 

1. Timesheets and spreadsheets are costing your business MUCH more than you may realize.

workmax employee time trackingWhat could your business do with an extra $6,000 per employee, per year, every year? You simply can’t do business without your amazing people, its no surprise then that labor costs are also the single largest expense for the majority of today’s businesses. The costs of using archaic employee time tracking systems to manage workforce labor is conservatively estimated to cost an average business over $6,000 per year, per employee! The American Payroll Association reports that employers lose an average of 42 minutes per employee, per day due to estimated, inaccurate labor reported by writing it down after the fact (time sheets or spreadsheets). With an average hourly burden of $25 per employee, a 50 employee business will lose more than $300,000 annually (each and every year) due to inaccurate labor tracking processes. Additionally this estimate does not even account for costly data entry errors or labor-based overhead such as workers comp and liability insurance, and other business expenses directly related to your total payroll costs.

2. Mobility. Employees need anytime, anywhere access for accurate employee time tracking.

workmax employee time trackingFor many businesses, gone are the days of the cubicle. Its 2016 and more than ever, employees are on the go, remote and mobile. Mobile devices are being leveraged as critical business tools to help the mobile workforce get their work done more efficiently, from anywhere. Modern employee time tracking solutions can help your employees quickly track their time, tasks, projects and even their productivity, using the same mobile devices they already use every day. Mobile time clock apps and mobile labor tracking solutions help employees get work done quicker and help employees log it accurately, as it happens. Mobile devices and simple cloud solutions will provide your business greater real-time visibility, accountability and accuracy or your workforce.

3. Accurate time tracking reported in real-time improves client invoicing and job costing.

workmax employee time trackingReplacing paper time sheets with a simple cloud based time tracking solution can connect all of your teams and enable them to share job, project and accurate billable information quicker. Accurate time worked, tasks completed and productivity data, detailed by client or project, can stream into a central cloud-based system, virtually real-time, as it happens. The end result for your business is improved client billing accuracy, increased client billing efficiency and most importantly, now you your business can see exactly where you are making money and where you are not as it happens, opposed to weeks later. The ability to know where you are sooner is allowing businesses to pivot and adjust to increase profits. 

4. Less payroll headaches and more happy employees each and every payday.

workmax employee time trackingPayroll and the old process of tracking, transferring, processing can be a burden on your team. Manual data entry is painful and stressful for your entire staff. It is too easy to make a simple mistake and transpose time worked, tasks and codes worked on. These common and frequent mistakes, whether done in the field or in the office can result in an inaccurate paycheck and can be extremely frustrating for your workforce. Today’s automated employee time tracking solutions virtually eliminate the need for repetitive and tedious re-keying of time and attendance data. Employees can sign off and approve their time worked as it happens and your payroll and office staff can replace your stressful payroll processes with an accurate, quick and efficient solution to not only track your workforce, but to get your people paid more efficiently.

5. DOL compliance is critical for your business. CYA with accurate workforce labor documentation.

workmax employee time trackingKeeping a time stamp for each and every clock in/out, job code, task change and GPS location can protect your business in costly client disputes, unemployment claims, workers comp claims and potential DOL and DCAA issues. With an automated employee time tracking system employees can review and sign off on time worked, you can see who’s on the clock, where and what they are doing. Rest assured with an automated system all of your workforce labor data is also nicely organized in one central database, accurately documented to protect your business in case of a labor audit or labor dispute.

6. Anytime, anywhere access to your workforce labor data.

workmax employee time trackingDon’t overlook the convenience and power of being able to access and manage your workforce labor data anytime, from anywhere. A cloud-based employee time tracking system not only enables employees to enter, track and review time from anywhere, it also enables your estimators, PMs, managers, executives and entire staff to work with current, accurate labor data from anywhere. Estimating the next project is much easier when you can quickly reference exact labor actuals from a prior similar project. Getting a client quick, current answers can prove priceless for your business. Approving and processing payroll while out of the office can save the day. There are many business benefits to automating your employee time tracking process, don’t underestimate the power of anytime, anywhere access to all of your neatly organized, accurate, real-time labor data.

Click HERE to see the WorkMax Employee TIME Tracking Webinar:

Time Webinar WM B

Top 5 reasons to automate employee time tracking

Top 5 Reasons to Automate Employee Time Tracking 01

 

Top 5 Reasons to Automate Employee Time Tracking 01


Top 5 Reasons to Automate Employee Time Tracking

Your people are your most valuable resource. When your workforce is local, mobile and remote, an automated employee time tracking solution could revolutionize the way your entire workforce tracks their time and productivity. Throwing away your outdated time sheets and spreadsheets could be the single largest contributor to a more profitable, efficient business. An automated employee time tracking solution can help you capture accurate productivity data, while also allowing your teams to manage workforce labor from anywhere, any device, anytime. Accurate, automated employee time tracking of mobile, remote and even your office workforce can help you streamline your processes and replace your paper time cards forever.

Here are the TOP 5 Reasons to Automate your Employee Time Tracking process:

Process Payroll Faster

  • Accurately track who, what, when, where and how much was produced as it streams into one central database for faster payroll processing.
  • Handle quick and simple payrolls, as well as complex employee time tracking with unlimited pay groups, periods and sophisticated payroll rules.
  • User roles and user permissions help businesses streamline labor reporting from employee time collection to payroll processing.

Expedite TIME review and approvals

  • Eliminate and reduce payday stress and crunch-time mistakes with an automated employee time tracking system.
  • Time worked can be reviewed and approved in the field, on the go, or in the office. 
  • Capturing employee and supervisor approvals on time worked as it happens improves efficiency and reduces liability.

Eliminate Manual Entry Re-Keying and Errors

  • Time stamps stream into the central system as it happens, eliminating the need to manually re-key or enter employee time and labor data.
  • Powerful and configurable integrations with many accounting systems and business applications help you share accurate labor collected. 
  • Automated time and attendance solutions provide numerous checkpoints to ensure accuracy of time reported and time paid.

Simplifies Tracking Mobile and Remote Workforce

  • Real-time workflow for time entry and allocations provide precise labor costs.
  • Automate lunch and break deductions.
  • GPS and geo-fencing ensures your mobile workforce is in the right place at the right time.

Integrates with your Accounting, Payroll or ERP

  • Automated employee time tracking solutions will not only help you track workforce labor accurately, you can push it right into your accounting, ERP or Payroll system with ease.

Click HERE to see the WorkMax Employee TIME Tracking Webinar:

ViewVideo2 01

WorkMax by AboutTime Technologies launches Cloud-based Employee Time Tracking Solution for Web and Mobile

Simply the best Employee Time Tracking

 

Simply the best Employee Time Tracking


WorkMax by AboutTime Technologies launches Cloud-based Employee Time Tracking Solution for Web and Mobile

Automates businesses, reduces labor costs, and improves productivity across entire workforce anytime, anywhere, and on any device for businesses of any size in real-time, if needed.

(Payson, UT – August 2, 2016) AboutTime Technologies, a 13-year veteran of on premise mobile resource management, today launches its second cloud-based solution in the WorkMax Complete Suite which includes FORMS, TIME, ASSETS, SERVICE, and INSIGHT. WorkMax TIME by AboutTime Technologies is now available along with its previously released WorkMax FORMS. WorkMax TIME automates time collection and management across a business’ entire workforce anytime, anywhere, and on any device to increase labor productivity and reduce labor cost with real-time accuracy, if needed. Unlike any other employee time tracking solution on the market, WorkMax TIME has the flexibility to handle any size business with multiple workflows for time entry and allocation with options for employees and/or supervisors to enter or allocate time. The multiple workflows now give businesses the freedom to manage and allocate labor hours and costs in real-time, after the fact or with digital time sheets. Businesses are not limited to one workflow; they can utilize one or all of the workflows all at the same time.

Some businesses want to know what’s going on in real-time for the most accurate job costing, and other businesses don’t need that level of detail. Other businesses are complex and need multiple pay periods, overtime rules, shift rules, and union rules, while others have one pay period with one shift,” said David Moyer, president of AboutTime Technologies, “we wanted an employee time tracking solution that improved labor productivity, efficiency and cost no matter the size business, where the employees work, or complexity of their time calculations. We accomplished that with WorkMax TIME.”

With the majority of our workforce scattered in the field across multiple locations, it took us several hours each week to collect, verify and get the time into our payroll system. With WorkMax TIME, those hours have now gone to minutes. Best of all, the time goes directly into our accounting and payroll system. The set up was fast and the WorkMax support has been outstanding. It makes me want to go back to doing payroll,” said Carmie Malabanen, accounting manager at Unity Electric.

WorkMax TIME’s key features include:

Flexibility

  • Multiple time collection workflows to fit any size business with individuals or supervisors using real time entry, allocation of real time after the fact, or even digital time sheets
  • Access through mobile iOS or Android apps to connect mobile, remote and office employee
  • Handles quick and simple payrolls, as well as complex employee time tracking with unlimited pay groups, periods and payroll rules
  • Unlimited user roles and permissions to fit businesses as they grow in number of employees and in complexity

Easy to Use

  • Flex-fields allow businesses to personalize with industry terminology for rapid user adoption
  • Visual time allocation makes it easy for supervisors to quickly and accurately allocate time to improve job costs
  • Adaptable user roles and permissions ensure employees are presented with only the information they need to see
  • Employees can enter time data into the Mobile TIME App with or without internet service

Integrations

  • Powerful and configurable integrations with many accounting systems and business applications
  • Can be used standalone or take advantage of the seamless integration with the rest of the WorkMax Platform (FORMS, ASSETS, SERVICE and INSIGHT)

Accuracy

  • Real-time workflow for time entry and allocations provide precise labor costs
  • Automate lunch and break deductions
  • Collect unlimited employee time records from different locations, tasks, and time zones for true job costs
  • GPS and geo-fencing ensures your mobile workforce is in the right place
  • Eliminate re-keying of data with payroll integration
  • Track time across time zones accurately with full time zone support

Visibility

  • Improves customer satisfaction with real time updates on what was accomplished today and who performed the work
  • Improves employee satisfaction with employee review and approval and supervisor group approvals to expedite payroll processing

To learn more about WorkMax TIME, join AboutTime Technologies on August 24, 2016 for a thirty minute webinar starting at 10 AM MDT. Click here to register.

About AboutTime Technologies
AboutTime Technologies has been a leader in on-premise mobile resource management with AboutTime Enterprise Suite to optimize labor, assets, and forms for the last 13 years. In addition to the on-premise suite offering, AboutTime Technologies now offers WorkMax, an entirely new cloud-based platform available as a suite or as individual solutions for resource management. The WorkMax individual solutions include FORMS, TIME, ASSETS, SERVICE and INSIGHT. WorkMax’s modern cloud-based resource management provides instant, accurate answers by connecting teams for labor, assets, forms, service scheduling and dispatch with real-time business intelligence for any size business in any industry. For more information about WorkMax visit www.WorkMax.com

Contact Information
Kristin Hege
kristin@wiredprgroup.com
(480) 540-6496

 

ViewVideo2 01RegisterNow3 01   

WORKMAX HONORED AS GOLD STEVIE® AWARD WINNER IN 2016 AMERICAN BUSINESS AWARDS

1 Mobile Operations Software Stevie Award 2016

1 Mobile Operations Software Stevie Award 2016

 

Press Release – June 2, 2016

 

WORKMAX HONORED AS GOLD STEVIE® AWARD WINNER IN 2016 AMERICAN BUSINESS AWARDSsm

Top Mobile Operations Management Solution

WorkMax was named the winner of a Gold Stevie® Award in the Mobile Operations Management Solution category in The 14th Annual American Business Awards today. The American Business Awards (ABA) are the nation’s premier business awards program. All organizations operating in the U.S.A. are eligible to submit nominations – public and private, for-profit and non-profit, large and small.

More than 3,400 nominations were submitted this year for consideration in a wide range of categories and more than 250 professionals worldwide participated in the judging process to select this year’s Stevie Award winners. Nicknamed the Stevies for the Greek word meaning “crowned,” the awards will be presented to winners at a gala ceremony at the Marriott Marquis Hotel in New York on Monday, June 20.

“We were honored that the judges selected us as the number one Mobile Solutions product. We’ve found the challenges for Workforce Management are not unique to large organizations, but that many companies, regardless of size need help with managing their labor and productivity. We built WorkMax to solve those challenges equally, for all businesses “said David Moyer, President of AboutTime Technologies.

One of the ABA judges stated, “Workforce Management has always been a pain point for Enterprise Clients.” Another ABA judge acknowledged the flexibility of WorkMax,stating, “I like that this is a modular product, allowing businesses to tailor it to just the solutions they need.”

“The judges were extremely impressed with the quality of entries we received this year. The competition was intense and every organization that has won should be proud,” said Michael Gallagher, president and founder of the Stevie Awards.

 

 

WORKMAX HONORED AS GOLD STEVIE® AWARD WINNER IN 2016 AMERICAN BUSINESS AWARDS (2)

1 Mobile Operations Software Stevie Award 2016

1 Mobile Operations Software Stevie Award 2016

 

Press Release – June 2, 2016

 

WORKMAX HONORED AS GOLD STEVIE® AWARD WINNER IN 2016 AMERICAN BUSINESS AWARDSsm

Top Mobile Operations Management Solution

WorkMax was named the winner of a Gold Stevie® Award in the Mobile Operations Management Solution category in The 14th Annual American Business Awards today. The American Business Awards (ABA) are the nation’s premier business awards program. All organizations operating in the U.S.A. are eligible to submit nominations – public and private, for-profit and non-profit, large and small.

More than 3,400 nominations were submitted this year for consideration in a wide range of categories and more than 250 professionals worldwide participated in the judging process to select this year’s Stevie Award winners. Nicknamed the Stevies for the Greek word meaning “crowned,” the awards will be presented to winners at a gala ceremony at the Marriott Marquis Hotel in New York on Monday, June 20.

“We were honored that the judges selected us as the number one Mobile Solutions product. We’ve found the challenges for Workforce Management are not unique to large organizations, but that many companies, regardless of size need help with managing their labor and productivity. We built WorkMax to solve those challenges equally, for all businesses “said David Moyer, President of AboutTime Technologies.

One of the ABA judges stated, “Workforce Management has always been a pain point for Enterprise Clients.” Another ABA judge acknowledged the flexibility of WorkMax,stating, “I like that this is a modular product, allowing businesses to tailor it to just the solutions they need.”

“The judges were extremely impressed with the quality of entries we received this year. The competition was intense and every organization that has won should be proud,” said Michael Gallagher, president and founder of the Stevie Awards.

 

 

5 Mobile Forms Must Ask Questions

5 Mobile Forms Must Ask Questions 600x200 Header 01

5 Mobile Forms Must Ask Questions 600x200 Header 01

5 Mobile Forms Must Ask Questions

By: Shannon Corgan, Director of Marketing

1. CAN I SEE MY MOBILE FORMS  IN REAL TIME? 

You need real-time access to know what’s going on in your business right now. Global visibility from a single database provides anytime access from any device with muti-user viewing of the same form. With WorkMax FORMS, no need to wait to get back to the office to view any of your forms or go into the dreaded dungeon full of file cabinets to find the form you need. It’s right at your fingertips.  


2. CAN I ADD PHOTOS, SKETCHES OR VIDEOS TO MOBILE FORMS?

This is one of the most common mobile forms questions we get. The answer is yes. You want to be able to embed as much media as you need for documentation. More importantly, you want everything all in one place and organized all in one form. This protects your business with accurate documentation with media like electronic signatures, audio, videos, photos, and sketches that you can find quickly. With WorkMax FORMS, no need to save your forms or reports in one file and media files separately. Here’s another reason to add media to your forms. You can harness the power of your whole team to collaborate to solve problems faster in the field by using the video, photos, and sketches. This makes your customers pretty darned happy and gets your employees moving on to the next task at hand as quickly as possible. 

3. ARE THE FORMS DYNAMIC WITH CONDITIONAL LOGIC? 

Companies looking to collect more accurate data typically ask this mobile forms question. Dynamic forms allow you to add as much information as you need. They adjust to the length you need based on the amount of information you can add. Make sure the mobile forms are flexible enough to also properly format the printed forms to any length based regardless of the amount of data you’ve entered. Find a mobile forms solution like WorkMax FORMS that doesn’t limit the amount of data, so that you can get all the information you need all in one form. The if-then, then-that conditional logic saves time and presents only the relevant questions based on how questions are answered. Employees complete the forms faster and everyone gets all the right information they need as quickly as possible. 

4. CAN FORMS BE EMAILED FROM MOBILE DEVICES?

For timely and accurate documentation, make sure you have a mobile form solution that creates pdfs to mail to anyone. The pdf format of the mobile forms keeps it easy to read and organized. It also makes it look pretty slick if you need to print the form. WorkMax FORMS saves you time and expedites mobile forms delivery by setting up forms to automatically be emailed to specific people. 


5. CAN I CREATE A FORM WITHIN A FORM?   

Another common mobile forms question is how can we require a follow-up form to collect all the data we need. Many forms require you to complete follow- up forms. Select a mobile form solution that can automatically trigger follow up forms based on responses to eliminate critical data delays. Nested mobile forms save you time because you won’t need to send multiple forms. Get all the information you need the first time and right away. No need to stock paper forms and run back to the office when you need a follow-up form. Find a mobile forms solution where everything is updated in real-time and automatically pushed to any device anywhere anytime. This ensures everyone is completing the most current form and you get all the information you need. Check out our video on nested forms

 If you have any other burning mobile forms questions, don’t hesitate to email us

 

ViewInfoGraphic3

 

3 Ways to Use Mobile Forms for Training

3 Ways To Use Mobile Forms as a Training Tool FINAL

 3 Ways To Use Mobile Forms as a Training Tool FINAL

How to Use Mobile Forms as a Training Tool for Safety Compliance
Part 4 of 4 
By: Shannon Corgan, Director of Marketing 

 If you missed Part One, 3 Ways Mobile Forms Protect Multi-location businesses from New OSHA implications, Click Here.

If you missed Part Two, CYA with Mobile Safety Forms’ Visibility, Click Here. 
If you missed Part Three, Mobile Forms for Injury Tracking and Analysis, Click Here.

Did you know you can use mobile forms for training employees on safety? I hope you enjoy the final article in our four-part series focusing on How Mobile Forms Improve Your Safety Programs. Knowledge is power and the best thing any organization can do is educate and provide training for managers and supervisors on how to prevent injuries as well as OSHA guidelines, and company processes and procedures for injury reporting. Your managers and supervisors are on the front line and hear and see what’s going on in your business day to day.

“According to the National Safety Council, workplace injuries and illnesses cost our economy 198.2 billion dollars a year. That’s over half a billion dollars each day! Employers who invest in injury and illness prevention programs can expect significant cost savings in addition to reducing fatalities, injuries, and illnesses. Workplace safety is not only the right thing to do for your workers; it’s the right thing to do for your business.” said Dr. David Michaels, Assistant Secretary of Labor1

So, now that we know that safety issues have a financial impact, how can you help your business reduce employee injuries and use mobile forms for training on safety topics? Are safety and injury reporting part of your onboarding for new managers and supervisors for injury reporting and prevention? If not, it should be. How often are you providing training? Do your managers and supervisors know where to go to ask questions as they arise for injury reporting? Mobile forms are great tools to support your managers and supervisors and allow you to create intelligent forms that walk them through safety recordkeeping and timeline requirements. For example, if a supervisor or manager wasn’t sure about one of the questions on the mobile form, there could be an option for “I don’t know” which would prompt follow up questions to help them provide the right answer to the question. You can even provide them with a training video to help them answer the question correctly.

After the onboarding training is conducted with your managers and supervisors, what do you have in place to help them apply the training? Have you developed educational content within the safety reporting to give them the resources to answer the questions correctly? Think about how much new policy and procedure information needs to be provided to managers in their first months of employment. Most employees don’t know what they didn’t understand until they have to apply the information in a real situation.

Because of the advancements with forms, mobile forms can help educate your managers and supervisors to determine if an injury is reportable. Businesses can personalize their mobile forms and use conditional logic to guide managers and supervisors through the completion of forms. Based on their responses additional questions appear and if they are unsure of any answer, more in-depth clarifying questions can guide them to an appropriate answer. The leading mobile forms products of today can become a self-guided assessment tool to educate supervisors and managers, as they fill out the injury form. The mobile form can also prompt them with instructions to help them determine if they need to contact OSHA and within what timeframe or do we just need to inform the company’s safety and compliance manager. The manager or supervisor can also document the date and time of their notification to OSHA if it’s needed.
Businesses can also use mobile forms to create an audit trail for the training programs you have put in place for employees, managers, and supervisors. After each of your training sessions, you can capture electronic signatures from employees verifying that they received training on injury and illness prevention programs.

 

1  Source: https://www.osha.gov/

 

Got A Pulse on Safety?

Got a Pulse on Safety

Got a Pulse on Safety

Mobile Forms Improve Employee Injury Tracking & Analysis

By: Shannon Corgan, Director of Marketing

 

We are excited to share Part 3 of our Four Part Series about How Mobile Forms Improve Your Safety Programs. 

If you missed Part One, 3 Ways Mobile Forms Protect Multi-location businesses from New OSHA implications, Click here.

If you missed  Part Two, CYA with Mobile Safety Forms’ Visibility, Click Here

How many times have we heard, you can’t manage what you don’t measure? Do you even know how many employee injuries you have today at your location? Yesterday? How many employee injuries at all of your locations? What are the most common injuries? Is it at one location or many? Which sites have the least injuries? Are you even tracking the injury information? When did it happen? Was anyone hospitalized and admitted as an inpatient because of a workplace injury?
First and foremost, you want to make sure you are tracking employee injuries and using the OSHA 300 logs. Many companies today are using mobile forms in the field to capture and document injuries in real time to ensure they are complying with OSHA Occupational Injury reporting timeframes.

Did you know that you’re required to report to OSHA within twenty-four hours if an employee has been injured and has been admitted for an inpatient hospitalization? The OSHA logs help keep you compliant with safety regulations and help you track injuries. Leading companies are using mobile forms to track how many injury reports were submitted in real-time. No more paper forms sitting on someone’s desk or in their truck with illegible writing. Injury forms are in a centralized database that anyone can access at any time on any device. This allows businesses to quickly search for any information contained in the form and the ability to analyze these safety risks. Businesses can now know how many in-patient hospitalizations they have at one location and all locations.

This is more important today based on the OSHA ruling discussed in our first blog regarding multi-location businesses and the expectation for businesses to address safety issues at all of their locations if it the safety issue is present at one location. With modern solutions for mobile forms, businesses can know many injuries you have at each location to identify trends. Once the trends are identified, businesses can take the necessary precautions to avoid them. By having your employee injury information available and searchable by different criteria, you’ll be able to see individual safety issues and quickly disseminate an alert all of your locations to complete a site inspection to remedy any issues. By applying safety measures that you learned about at one location, but applied globally, businesses reduce the potential for OSHA inquiries, investigations, and fines.

If you want to be proactive with your injury reporting, a great way to is to add it to a task most employees do every day. Some of the top timekeeping solutions include mobile forms as part of their clock in and clock out process. To support your OSHA compliance, businesses can ask employees if they were injured on the job today. If they answer yes, an injury report form automatically appears with the information needed to update your OSHA 300 log. By using mobile forms that allow you to make required fields, you can get all of the information you need.

Also, rather than being reactive and anecdotally hearing about injuries on the job site, your safety and compliance employees can be automatically alerted as soon as the safety or injury form is completed. Now with real-time mobile form completions, your safety and compliance staff are practically guaranteed to meet the reporting timelines required to stay in compliance with OSHA.

To learn more about how WorkMax’s mobile FORMS can improve your Safety Programs, watch a demo right now. 

   View Demo Orange

 

CYA with Mobile Safety Forms’ Visibility

CYA Forms Visibility

CYA Forms Visibility

Mobile Safety Forms’ Global Visibility Reduces Risks
Part 2 of 4

By: Shannon Corgan, Director of Marketing

 

If you missed Part 1 of our Mobile Safety Forms for OSHA compliance blog, you can check it out here.

In the past, OSHA inspections were limited to just the facility where the safety issues were being investigated. With the recent ruling, that’s no longer the case. If you find a safety risk at one location, OSHA is now making you responsible for fixing those issues at all of your locations, regardless if they’ve inspected your other locations. 

How can you reduce your risk? Businesses need to share all of their safety issues across their entire organization and remedy any concerns in all of their locations. How can this be accomplished? Many companies are using mobile safety forms to complete injury reports for OSHA recordkeeping and they are doing it in real-time.

All of the company employees who are responsible for safety management and compliance now have access to all of the OSHA records from a centralized database. These records can be accessed on any mobile device like smartphones, laptops, tablets, and iPads. They can also be alerted as soon as the safety or injury form has been completed.

As soon as the safety and compliance team is alerted of a safety risk, they can now go into action mode and inspect their location to ensure those risks aren’t present at any of their job locations. Mobile forms solutions are much more powerful than basic electronic or digital forms. They can now be completed from mobile devices (smartphones, tablets, iPads, etc.) by your safety and compliance teams, employees or on-site. What’s great about using mobile forms on mobile devices is that these site inspection forms automatically include the date, time and location of when they were completed.

Mobile forms can also be set up with intelligent workflows to automatically notify the HR department or safety and compliance officers of the company as soon as a mobile safety or injury form is completed. In addition, you can gather all of your safety documentation within the mobile form and include photos, videos and voice notes. These forms with the rich media help create an audit trail, so that if any questions arise, businesses can search the forms and have all the documentation embedded in the form and find the information quickly across their entire organization.

To read part one of the blog series or view our Mobile Forms Demo on Demand, click on the buttons below. 

View Demo Orange       read blog green