Category Archives: Resource Management BLOG

Constructech Magazine Honors AboutTime Technologies with Two Silver Vision Awards

Constructech Vision Award Archer Gunthers

Constructech Vision Award Archer Gunthers

Constructech Magazine Honors AboutTime Technologies with Two Silver Vision Awards

Company Praised for Automating Employee Time Tracking, Reducing Labor Costs, and Improving Job Cost Accuracy to Achieve Positive ROI

AboutTime Technologies, a 16-year veteran of on-premise and cloud-based mobile resource management, today announces two significant awards it earned for its software’s impact on the construction industry. Constructech Magazine recently honored tech-savvy construction companies, along with their technology providers, at the 2019 Constructech Vision Awards in Arlington Heights, IL. AboutTime Technologies earned a silver award together with their customer Gunthers in the “Specialty Contractor: Plumbing, HVAC” and earned another silver award in the “Specialty Contractor: Mechanical” alongside their customer Archer Mechanical. The company was only one of the few technology enablers to be acknowledged with multiple Vision Awards by Constructech Magazine.

Both contractors utilized WorkMax TIME to innovate their business to achieve significant cost savings and resulted in improved efficiency across their businesses. Archer Mechanical reduced their labor costs by $153,296 with $141,440 in direct labor cost savings for their forty field employees by using WorkMax TIME’s facial recognition and collecting labor hours in real time. They also reduced their payroll processing time by 75%. When Gunthers transitioned from paper to WorkMax TIME and integrated with Spectrum by Viewpoint, they reduced their payroll processing time by 50% by eliminating manual data entry. They also drastically increased the accuracy of their job costs because the job and task numbers correlated to the right task names and projects.

“We were thrilled to be honored with two silver Vision Awards alongside one of our first customers, Gunthers, and also Archer Mechanical,” said Ryan Remkes, CEO of AboutTime Technologies. “Our customers’ successes are our successes. We love hearing how we’ve helped construction and project-based businesses automate manual processes, get more accurate labor costs, and make it easier to track accurately track job costs. WorkMax TIME is doing what we set out for it to do which is helping our customers become more profitable in today’s competitive market.” 


To learn how these Vision Award winners automated their employee time tracking with WorkMax TIME and integrated with Spectrum by Viewpoint and A-Systems JobView to achieve these dramatic results, please read the full Gunthers Case Study and the complete Archer Mechanical Case Study.

Read Gunthers Case Study
Read Archer Mechanical Case Study

FLSA Overtime Proposal sent to the White House by the Department of Labor

FLSA Overtime Recommendations Sent to White House

FLSA Overtime Recommendations Sent to White House

FLSA Overtime Proposal sent to the White House by the Department of Labor

By Shannon Corgan, Director of Marketing

You may be wondering what’s happening with the federal overtime rules. In 2017, the Department of Labor was ready to drastically increase the salary threshold, but everything was brought to a screeching halt in 2017 by a Texas Federal judge concerned that the salary threshold was too high and would include management workers exempt from overtime pay. After the ruling was struck down by the federal judge, the Department of Labor (DOL) in 2017 put out a Request for Information (RFI) to gather comments from workers and businesses regarding needed changes to the overtime rules in the Fair Labor Standards Act (FLSA). In 2018, the Department of Labor also continued to gather additional feedback with in-person listening sessions to work on revisions to the overtime salary threshold. According to the FLSA, employers are required to pay employees overtime if they work more than 40 hours in a week.

In late July, the new acting Labor Secretary Patrick Pizzella stated the Labor Department staff should “focus like a laser beam on completing items on the Department’s Regulatory Agenda,” Pizzella told employees in a July 22 email obtained by Bloomberg Law. One of their top agenda items is to clarify the overtime pay qualification. As a result on August 12th, the DOL sent over their proposed recommendations to the White House Office of Management and Budget to change the current salary threshold for overtime in the FLSA. These recommendations were based on the over 200,000 comments from the DOL’s Request for Information in 2017 and additional feedback from their 2018 in-person listening sessions. The proposed changes to the overtime rule in the FLSA sent to the White House were solely related to the salary test and did not include any recommendations to the job duties test. According to the DOL, 1.1 million employees that are currently exempt from receiving overtime pay and earn at least $455 per week, but less than the newly proposed salary threshold of $679 per week would become eligible for overtime.

The proposal increases the minimum salary required for an employee to qualify for exemption from the currently-enforced level of $455 per week to $679 per week (equivalent to $35,308 per year). The proposed changes would increase the salary threshold for the FLSA to $35,308, up from the current salary threshold of $23,660. Under currently enforced law for the FLSA, employees with a salary below $455 per week ($23,660 annually) must be paid overtime if they work more than 40 hours per week. Workers making at least this salary level may be eligible for overtime based on their job duties. This proposal doesn’t include any changes in overtime protection for police officers, paramedics, fire fighters, nurses, laborers including non-management production-line employees, non-management employees in maintenance, construction and similar occupations such as carpenters, electricians, mechanics, plumbers, iron workers, craftsmen, operating engineers, longshoremen, and other construction workers.

According to the FLSA, the employees that are generally exempted from overtime pay must fit three criteria. First, they have to be salaried employees paid a predetermined and fixed salary not subject to reduction because of variations in the quality or quantity of work performed. Secondly, they have to be paid at least a specified weekly salary threshold of $679 per week under this new proposal. Thirdly, they must perform executive, administrative, or professional duties as defined by the Department of Labor. Based on the swift action by acting Labor Secretary Patrick Pizzella in his first month, it’s looking promising that the new overtime rule for salary thresholds could be effective sometime in 2020.

If you are looking for an employee time tracking solution to help you to accurately pay your hourly and exempt employees with unlimited pay groups and job classes, click here to learn more.

5 Critical Job Cost Features in an Employee Time Tracking App

WorkMax TIME 5 Critical Job Cost Features for your Time App

WorkMax TIME 5 Critical Job Cost Features for your Time App

5 Critical Job Cost Features in an Employee Time Tracking App

By Shannon Corgan, Director of Marketing 

With so many employee time tracking solutions on the market, how can controllers and financial managers be certain that they select a time tracking solution that collects the job cost data the right way to achieve the accuracy you need in a timely manner without too much time and effort spent on reallocating job costs? Controllers, job cost accountants, and construction financial managers need to make sure they’re asking the right questions to select the right employee time tracking solution that is easy for the field employees to use but most importantly provides you better more accurate job cost data without considerable manual intervention and reallocations. When you do your homework upfront and have a team evaluating the employee time tracking solution to make sure it works for all the stakeholders in the organization from users, to supervisors, to project managers, and accountants, it’s easy to find the right solution that’s easy for field employees to enter time and achieve accurate job cost data in real time.

Here’s a list of the five must-have features for accurate job costs:


What’s the difference between face capture and facial recognition and how does it help me control my labor costs?

Face capture requires manual review by an employee to compare photos to see if the same person that clocked in is the same person that clocked out. It doesn’t automatically compare photos and alert you when photos don’t match. When you select an employee time tracking solution with facial recognition like WorkMax TIME, it will automatically compare a source image photo to the clock IN/OUT photo and provide a match percentage. If the match percentage is below the threshold you choose, you will be alerted. Facial recognition will help you control your labor costs because you know that the employee that’s doing the work is the one clocking IN/OUT. When you combine GPS with the WorkMax true facial recognition, you know it’s the right employee clocking IN/OUT and that they are in the right location when they are clocking IN/OUT. No more paying employees when they are not clocking IN/OUT from the job site they are assigned to. We’ve seen customers save two direct labor hours per employee when they enter their hours in real time and use facial recognition. It can total up to over $141,000 in direct labor cost savings in one year with WorkMax TIME. To read the case study, click here.


Can I set up the project cost structure in an employee time tracking solution the same as it is in my accounting system for more accurate job costs?

To save you time on your job cost and Work-In-Progress reporting, you want to select and employee time tracking solution that integrates with your business systems and allows you to mirror your accounting’s project cost structure. WorkMax TIME has robust integrations with the top accounting, ERP, payroll, and HR systems used by the construction industry. Every time you add a new employee, project, task, or cost code to your accounting systems, they will automatically be updated in WorkMax and employees will be able to select the new projects, tasks, or cost codes to provide you with the most accurate job costs. Click here to view videos to see how easy it is to integrate with WorkMax. 


Can I limit the jobs, cost codes, locations, tasks, or assets that employees see in the app so that they can provide me more accurate job cost data?

One of the most frequent challenges we hear from Controllers or Financial Managers is that they can’t get accurate job costs from the field because it takes too much time for their employees to enter it while they’re in the field. This is primarily due to the vast number of projects and tasks/cost codes that are presented to their employees when they are entering time, tasks, and production units in the field. With WorkMax TIME’s automated permission profiles, you can set up WorkMax to display only the relevant projects, tasks/cost codes, and production units to your employees. Gone are the days when your employees will have to scroll through hundreds or thousands of picklist options for projects or tasks/cost codes to quickly and accurately assign their labor hours to the right project, tasks/cost code. This dramatically decreases the amount of time project managers, controllers, and financial managers have to spend reallocating job costs and completed work for accurate reporting. To learn more, watch this short 3-minute video on how easy it is to set up automated permission profiles


Can I have multiple ways to enter time and allocate it?


The answer is yes. Some companies have salaried employees and want them to only use a digital timesheet, while other companies with a mix of hourly and salaried employees want an option to track hourly employees in real time and use digital timesheets in an app for salaried employees. Some companies prefer to have supervisors allocate time, tasks, and track completed work at the end of the day, while other companies want the information in real time. If you choose an employee time tracking solution like WorkMax, you have all of these options available to you. WorkMax works the way you work and fits your business no matter how you want your employees to enter time, allocate job costs, or track completed work. Here’s our 3 time entry and allocation workflows:

Click here to see videos of all 3 Time Entry and Allocation Workflows in WorkMax


Can my employees enter time, tasks, and completed work without an internet connection or cellular service?


When your employees enter time and tracking tasks as they happen, you will get more accurate actual labor costs and completed work. If your employees are depending on internet access or cellular service, you’ll get much less precise job cost data because they’ll just be entering estimates and relying on their memory. Your employees may or may not always have internet or cell service at your job sites, but that’s not an issue if you select an employee time tracking solution like WorkMax TIME. Not all mobile employee time tracking solutions allow you to collect data without access to the internet or cellular services and that can be a problem.

Click on the buttons below to see a demo of WorkMax TIME or get pricing to get started today


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Not all Time Tracking Integrations with Construction Accounting Systems or ERPs are Created Equal

WorkMax Not all Accounting Integrations Are Created Equal

WorkMax Not all Accounting Integrations Are Created Equal

Not all Accounting Integrations with Employee Time Tracking Solutions are Created Equal
By: Mike Merrill, COO 

Activity-based cost coding is mission-critical for your construction company. Accurate time and cost tracking help you manage costs, identify profit centers within your business, and sets you up for sustained growth for the future. Are you tired of spending all of your time reallocating costs on projects because employees are reporting time on the wrong projects and assigning the wrong tasks or cost codes? Wouldn’t it be nice to have job or project-restricted cost codes based on the actual scope of work instead of just a full list of all the possibilities for employees to select on their time sheets or daily field log reports? Many cost accountants and project managers get frustrated that they have meticulously organized and logical project cost accounts set up based on the specific scope of the work and it seems that they can never get the labor hours or completed work to the right cost centers without a considerable amount of manual intervention.

There is now a way to make sure that all of the correct project labor costs and completed work feed directly into your detailed project cost accounts into your accounting system or ERP. You did all the hard work initially, making sure that the project cost accounts are based on the scope of work with only the relevant cost codes. When you’re partnering with an employee time tracking software vendor, you want to make sure that their product truly integrates with your accounting system or ERP, so that all of your actual costs are perfectly aligned with all of your project cost accounts. Because all integrations are not created the same, you want to make sure that you select a product that honors the structure you have set up in your accounting software to achieve the most accurate daily job costs while you also minimize reallocations or adjustments once the data comes in from the field.

The most important first step in achieving accurate job costs is selecting an employee time tracking solution that has true facial recognition to make sure the right employee is clocking IN/OUT of jobs. You will want true facial recognition that doesn’t just take pictures and force you to manually compare photos to see if it is the same person. True facial recognition compares IN/OUT photos with a source image and then automatically provides you with a match percentage between two photos. It also alerts you when the match percentage falls below your predetermined acceptable match threshold. By using facial recognition, you not only make sure the right employees are clocking IN/OUT of jobs; you can also see the true cost savings that are realized. Archer Mechanical saved over $141,440 in the first year using facial recognition and by tracking employee’s time in real time rather than having supervisors clock in their whole crew.

WorkMax Google Chrome 2019 04 04 15.55.21

On the left, the Clock IN photo is over a 98% match to his profile photo on the far right and his Clock OUT photo is over a 96% match. If the match was less than the acceptable 80% threshold, you would be alerted.

Now that you have confirmed that the right employee is clocking into the right job, you’ll also want to select an employee time tracking solution that allows you to capture your employees’ completed work progress easily in the same app as their employee time tracking. Here are the Top 10 Reasons to Track Production in Your Time App. With this solution in place, there are no additional reports to fill out when you’re tracking production units in the same app as your employee time tracking solution. Employees are prompted to enter their completed work as they are switching tasks throughout the day. If you only want completed work calculated at the end of the day, make sure you find a time tracking solution with multiple workflows to allow you to capture their completed work in real time or at the end of the day or week. To make sure your actual completed work matches up to the remaining work that needs to be completed in your accounting system, you also need a solution that allows you to personalize the units of measure to make sure your actual unit of measure fits your business and matches up to the budgeted amount of completed work in your accounting system planned for the project. This way you always know you’re comparing apples to apples for the same tasks and it all rolls up nicely into your accounting solution.

Now that you know the right person is Clocking IN/OUT of a job or project and capturing completed work, the next step is to simplify how the data is presented to your employees so that they can quickly and accurately assign their labor costs and completed work to the right project and the relevant cost codes or tasks as they are completing the work. You’ll want the flexibility to allocate labor hours and tasks or cost codes in real time or after the fact or a combination. Also, your company might have hundreds of project cost accounts or cost codes. When employees have too many options to select from when they Clock IN/OUT, the likelihood for mistakes that you’ll have to reallocate is pretty high.

Permission Profiles Connect Max Import Concrete Employees Cropped

With WorkMax’s ConnectMax integration with your accounting system, you can easily import your concrete employees into WorkMax to set up permission profiles to automatically show your concrete employees just the concrete jobs and cost codes for accurate job costs in real time.

 WorkMax Employee Record with Concrete Projects

 John S. Intendant is in the concrete department and he only has permission to see concrete-related jobs. Once the permission profile is set up, every time you add a new concrete department employee, concrete job, or concrete cost code, it will automatically be added to all the concrete employees.

 WorkMax Some Concrete Tasks Assigned to Concrete Project

In the third section, you will see a list of all concrete tasks and only some of them are selected. Permission Profiles allow you to pre-assign tasks or cost codes based on your scope of work for the job to get more accurate job costs.

Although getting one employee with 100% perfectly accurate job costs is great, but it would be far more beneficial if you could get almost 100% accuracy for all of your employees’ time tracking and job costs along with all of their completed work. In order to accomplish this, you need to make sure that you present the right data to the right employees on the right job. Automated permission profiles mimic your accounting software so that all existing and future employees assigned to a department or specific role can only clock into their assigned jobs or cost codes. By automating these permission profiles coupled with true accounting software integration, the process of getting the right employees entering the right job cost information is streamlined, while all of the data integrity is maintained according to your accounting system’s project cost and organizational structure.

To see a list of the WorkMax integrations with videos to show you how easy it is to integrate WorkMax with your accounting solution or ERP, click here. Check out how easy it is to honor your accounting system’s project cost and organizational structure to get the right data to the right people at the right time by automating permissions, click here.



Top 4 Challenges Tracking Assets

WorkMax ASSETS 4 Challenges Tracking Assets

 WorkMax ASSETS 4 Challenges Tracking Assets

Top 4 Challenges Tracking Assets
By: Shannon Corgan, Director of Marketing

Tools and equipment are critical to a construction business’ success. Without the right tools and equipment available and accessible to your employees, you’re increasing the risk that you’re projects are going to miss scheduled deadlines and go over budget. Here are the top 4 challenges tracking assets for construction businesses:

Locating Assets

1. Locating Assets is Time Consuming

When a supervisor or employee needs a piece of equipment he calls the equipment shop to find out who has it. The equipment shop manager looks at the form or spreadsheet to locate the piece of equipment. The equipment manager typically knows that the tools or equipment were checked out in the morning from the equipment shop and isn’t always informed where they are throughout the day before it’s returned. Throughout the day, it’s common for a piece of equipment to be utilized at multiple locations by multiple employees. The equipment manager has to call, text, or email the person that supposed to have it. That person tells him it was taken to a different job site and another employee has it. Then there’s another round of emails, texts, and phone calls to find the piece of equipment. 


Manual Process Error Prone2. Manual Asset Tracking is Error-Prone

Most companies are still using paper or spreadsheet printouts in the field to track their fixed assets. If you are tracking your assets on paper, the inventory is only accessible in the physical location where your tools and equipment are stored which is typically an equipment shop. Your employees in the field can’t easily check the asset inventory from the field without making a call to the equipment shop manager. Another challenge for manual asset tracking or tracking assets on paper is that even though you may love your equipment manager, he or she may not have won any penmanship awards and the handwriting on the forms may be illegible. With manual asset tracking in one physical location, you can’t track where your assets are in real time and who has them.

Tools Lost Stolen

3. Tools or Equipment are Lost or Stolen

If you don’t know who has your company’s assets or where they are at, you’re increasing your chances of having tools or equipment lost or stolen. If your employees don’t have the right tools or equipment to perform the work needed, it slows down your projects and the amount of work that can be completed. When businesses owners experience tools or equipment theft, they have to purchase new tools or equipment if they haven’t insured the tools and equipment. Even if business owners do have insurance, they still have to take time to file police reports and insurance claims. In addition, they have to rent replacement equipment and can expect higher insurance premiums due to the insurance claims for their stolen or lost equipment. All of this leads to lost productivity and schedule delays. Schedule delays can lead to missed deadlines and penalties.

Difficult to Track Maintenance

4. Difficult to Track Maintenance

Unfortunately, if there is not a centralized location for fixed asset maintenance schedules, many times preventative maintenance isn’t proactively performed and is reactive. Most companies without a centralized asset tracking system with global visibility perform reactive maintenance which means they only service their equipment when they’re broken down. When your fixed assets are serviced just when it’s broken down, it can lead to much higher repair costs. Also, if you’re only performing reactive maintenance on your fixed assets, you’re reducing the asset life cycle and increasing the cost because you have to replace your fixed assets sooner.


If you can relate to any of the Top 4 Challenges Tracking Assets, and want to automate your asset tracking for accurate real-time asset inventory and assignments in a centralized location with global visibility, click here to learn more.