Category Archives: Resource Management BLOG

Biometric Time Clock Saves Time

Biometric Time Clock App Saves Time 3 Ways

Biometric Time Clock App Saves Time 3 Ways

3 Ways a Biometric Time Clock App Saves Time
By Shannon Corgan, Director of Marketing 

Some people may think that a biometric time clock app may be unnecessary or too futuristic. It’s also very common for people to think that using a biometric time clock app will take too much time. There are many types of biometrics you can use to confirm that the right employee is clocking into your biometric time clock app, but the fastest and easiest biometric solution is face recognition. True biometric face recognition in your time clock app will save your business time and if your employees can take a selfie, it’s super easy to use. Additionally, your business saves time and reduces their labor hours because employees are using Android or iOS devices in their work area and there is no travel time to/from a time clock. Here are three more ways a biometric time card app saves time:

Biometric Time Clock App Automated
Automated face recognition
Face recognition is one of the best ways to use biometrics with your time clock app because your employees are pretty familiar with taking photos and selfies on their mobile devices. WorkMax TIME’s biometric time clock app associates an employee profile image and an employee clock IN/OUT photo with their time records. The comparison of the profile image to the clock IN/OUT photos is completely automated. This means that there is no need for an employee to manually compare every photo saving time for your supervisors, payroll admins, or managers. They don’t have to spend time analyzing every single photo for each and every clock IN/OUT and manually compare it to the profile image. WorkMax TIME’s face recognition automates the process and does all the comparisons for you to save you time and reduce your labor hours.

Biometric Time Clock App Mismatch Alert

 

Mismatch alerts – With WorkMax TIME, there is no need for your supervisors, payroll admins, or managers to compare employee photos to clock IN/OUT photos. Employees only need to review mismatched photos to save your company time and reduce labor hours to authenticate employee clock IN/OUT photos. Your management team will only be managing the face recognition alerts by exception for the time records that fall outside of the match percentage threshold your company sets. WorkMax TIME’s biometric time clock app also has a simple modern interface to save time on clock IN/OUT and the face recognition works in the background to save your employees time on clock IN/OUT.

Biometric Time Clock App No InterferenceDoes NOT Interfere with Clock IN/OUT – Many options for biometric time clock apps actually slow down the clock IN/OUT process and drive up your labor costs. Most biometric time clocks with fingerprint scanners or retina eye scans will not let the employee clock IN/OUT if there is a mismatch of the biometric data. When you choose a biometric time clock app with face recognition, you don’t have to worry about slowing down the clock IN/OUT process or increasing your labor costs. WorkMax TIME uses face recognition and it won’t interfere with your employees’ clock IN/OUT process. If the comparison between the employee’s profile photo and the clock IN/OUT photo falls below the match percentage threshold, employees simply clock IN/OUT and start or end their work. They don’t have to spend time fussing around and taking multiple pictures until there is an appropriate match percentage. An employee simply takes their photo on clock IN/OUT and starts working or heads home for the day. Any mismatches are drawn to the attention of the payroll admin/manager/supervisor with an alert to address if needed. 

To learn more about how a biometric time clock app with face recognition can save your company time, reduce labor costs, and increase the accuracy of your labor costs, click here If you’d like to self-schedule a demo to see a biometric time clock app in action, click on the button below. 

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Acumatica Cloud ERP Integrates WorkMax TIME

Cloud ERP Acumatica Integration with WorkMax TIME

Cloud ERP Acumatica Integration with WorkMax TIME

Acumatica Cloud ERP integrates with WorkMax TIME 
Cloud ERP Integration Increases Job Cost Accuracy and Efficiency for Labor and Field Reporting

(Payson, UT – January 14, 2020) AboutTime Technologies, a 17-year veteran of on-premises and cloud-based mobile resource management, today announced the WorkMax TIME integration with Acumatica Cloud ERP. The WorkMax Complete Suite includes WorkMax TIME, FORMS, and ASSETS Modules. WorkMax is an easy-to-use cloud-based platform solution to manage your mobile resources all in one place for tracking time, assets, and mobile business forms. WorkMax TIME’s robust integration with Acumatica Cloud ERP streamlines data flow from the field to the office and syncs information for employee time tracking, completed work, and job costing with Acumatica Cloud ERP. This powerful integration also improves the accuracy of labor costs, job costs, and field progress reporting.

One major contributor to job cost accuracy improvements is WorkMax’s dynamic permission profiles. By mirroring the project cost structure and organizational structure from Acumatica Cloud ERP, employees only see their relevant jobs/projects, locations, tasks, or cost codes. They aren’t forced to look at a long list of options with hundreds or thousands of choices to sort through. As a result, employees only see the options that are pertinent to them and it drastically increases the job cost accuracy and reduces reallocations by eliminating irrelevant picklist options from their mobile devices. The WorkMax TIME data streaming in from the field from any iOS or Android device is already organized to line up perfectly with the fields that need to populate the job cost data or progress reporting in Acumatica Cloud ERP. 

“Now, construction businesses can finally have real-time job costs and data without any delays because of our API integration with a true cloud ERP solution like Acumatica. No more waiting around for labor, asset, or field report data to be formatted, imported, or manually entered from multiple systems into Acumatica Cloud ERP and then waiting around for someone to compile a report of information with data from days or even weeks ago. The integration between WorkMax TIME and Acumatica Cloud ERP shows you what’s happening right now on all of your projects,” said Mike Merrill, COO of AboutTime Technologies, “We were proud to partner with a company who is as dedicated to their customers and their technology needs as we have been with ours.”

“It was a perfect fit for us to partner with AboutTime Technologies because of their strong expertise providing mobile resource management solutions for the construction industry,” said Christian Lindberg, Vice President of Partner Solutions at Acumatica. “We both have the same vision; we want to provide construction businesses with a modern and scalable cloud solution to future-proof their technology investments to manage their construction projects’ mobile resources.”

WorkMax by AboutTime Technologies will be exhibiting at the Acumatica Summit 2020 in Booth 24 on January 26th through January 28th at the Cosmopolitan in Las Vegas, NV.

To learn more about WorkMax TIME, FORMS, or ASSETS, please visit https://WorkMax.com.


AboutTime Logo 01 Transparent

AboutTime Technologies has been a leader in on-premises mobile resource management with AboutTime Enterprise Suite to optimize labor, assets, and forms for the last 17 years. In addition to the on-premises suite offering, AboutTime Technologies now offers WorkMax, an entirely new cloud-based platform. The WorkMax Complete Suite includes WorkMax FORMS, TIME, and ASSETS which are also available individually. WorkMax’s modern cloud-based resource management provides instant, accurate answers by connecting teams for labor, assets, and mobile forms for any size business in any industry. For more information about WorkMax visit www.WorkMax.com. 

Cloud ERP Acumatica Logo White RGB

Acumatica Cloud ERP provides the best business management solution for transforming your company to thrive in the new digital economy. Built on a future-proof platform with open architecture for rapid integrations, scalability, and ease of use, Acumatica delivers unparalleled value to small and midmarket organizations. Connected Business. Delivered.

For more information, visit www.acumatica.com.

 

3 Reasons Face Recognition Time Tracking

Face Recognition Reasons in a Time Tracking App

Face Recognition Reasons in a Time Tracking App

3 Reasons You Need Face Recognition In A Time Tracking App
By Shannon Corgan, Director of Marketing 

Many project-based businesses with a mobile workforce still rely on paper or spreadsheets to track time. You may be unaware of the ways that using paper, spreadsheets, or a basic time tracking solution can affect your company’s productivity and profitability. In fact, if you’re not using a time tracking app with face recognition, you could be overpaying your employees and inflating your project costs and reducing the operational efficiency of your company. Here’s a list of the top three challenges you’re facing if you’re not using face recognition in your time tracking app:

1Buddy Punching – Buddy punching refers to situations when an employee clocks IN or OUT for their co-worker when the second employee is not working. The employee typically asks their coworker to do it because they are stuck in traffic on their way to work or when they have to leave early for an appointment before their shift has ended. Many employees that are punching in their buddies when they’re not at their work location and not working don’t realize that helping out their co-workers is considered time theft and impacts the profitability of your business. Buddy punching can also have a huge impact on your project’s schedule and drastically drive up your labor costs. You’re paying for labor, but there’s no productive output for the hours that are worked when buddy punching is happening.

2Resource intensive – If face recognition isn’t part of your employee time tracking app, the only way for you to know if the right employee is clocking IN/OUT, you have to have a supervisor on site for each and every clock IN/OUT. Employees have a minimum of four clock INS/OUTS each day, if they take lunch and up to eight clock INS/OUTS, if they have two breaks and lunch. This means you’re paying a high-wage employee to do the low-level administrative task of babysitting the employees on every clock IN/OUT. This non-productive administrative work isn’t helping your business end your projects on time or on budget. If you don’t have face recognition in your time tracking app, you have to dedicate several hours per day per supervisor to micromanaging the clock INs/OUTs which is extremely labor-intensive. Also, this level of micromanagement doesn’t foster trust between your supervisors and employees and can lead to low job satisfaction for your employees.

3Time-consuming –If you are using face capture and not true face recognition in your employee time tracking app, one or more of your employees is spending time every day reviewing the clock IN/OUT photos associated with the time records. Depending on the number of employees at your company, your time tracking administrator or payroll employee is spending time every day comparing every clock IN/OUT photo to make sure it’s the right person. Basic face capture features don’t even have a profile image for your administrator or payroll employee to manually compare to the clock IN/OUT photos. Also, companies with dozens or hundreds or thousands of employees have to spend time on an extra step every time a new employee is hired because your payroll employees or administrator doesn’t have the chance to meet every single new employee. This means your time tracking administrator or payroll employee has to send the new employee photos to the new employee’s supervisor to see if it’s the right person when they clock IN/OUT on their first-time records after they’re hired.

To self schedule a demo and see how face recognition in the WorkMax time tracking app can help your business improve the accuracy of your labor costs and free up time for your supervisors, payroll staff, or time tracking administrators, click here.

 

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Face Recognition Time Tracking Release

Face Recognition Employee Time Tracking Press Release

Face Recognition Employee Time Tracking Press Release

WorkMax TIME by AboutTime Technologies Unveils Face Recognition for Accurate Employee Time Tracking
Automates employee verification, reduces labor costs, and improves security in businesses with a mobile workforce.

(Payson, UT – Tuesday, December 17, 2019) – AboutTime Technologies, a 16-year veteran of mobile resource management solutions, announces the addition of face recognition for its employee time tracking solution, WorkMax TIME. WorkMax TIME’s face recognition was developed to help businesses with mobile workforces gain the most accurate and automated way to help auto-verify the employee’s identity without added hardware, expense, or manual verification. Many of the inferior methods such as fingerprint scans and face capture cause employee frustration, leave a high margin for error, and don’t efficiently solve the buddy-punching issue for businesses with a mobile workforce.

Face recognition in the WorkMax time tracking solution takes standard employee face capture to an entirely new level. Many mobile time tracking systems are capable of simply taking a picture or “selfie” of the employee as they clock IN/OUT by attaching the photo to the employee’s time record. Payroll admins/managers/humans are then required to manually inspect each individual employee time record in order to find discrepancies.

Face recognition in WorkMax’s time tracking solution is far superior to face capture because it auto-searches the photos associated with time records and utilizes intelligent computing and facial-spatial measuring algorithms to compare employees’ IN/OUT photos to their profile photo. When a mismatch is identified, WorkMax TIME’s face recognition flags the record providing a match percentage to payroll admins, supervisors, and managers. With WorkMax TIME’s face recognition, customers decide the face recognition match percentage or threshold that works for them. They also have the flexibility to determine which time records are flagged for further review.

Instead of having admins/managers/humans spending countless hours manually comparing employee clock IN/OUT images, WorkMax’s face recognition dramatically reduces the amount of time it takes to identify suspect time records. Many WorkMax customers have hundreds or even thousands of employee time records streaming into the system daily. With WorkMax face recognition, time records are auto-scanned and suspect records are flagged immediately. Mobile employees simply clock IN/OUT on their Android or iOS mobile app. WorkMax face recognition doesn’t prevent mobile employees from clocking IN/OUT and doesn’t require any added hardware plugins or expense. This is a substantial benefit; it avoids hardware misreads and field issues which hinders the ability for employees’ to quickly and easily clock IN/OUT.

“When we launched WorkMax TIME, we offered mobile photo face capture tied to the time records like many time tracking solutions do, but we always planned to add automated face recognition to our time tracking solution to perform the bulk of the work and enable WorkMax customers to eliminate buddy-punching and time-theft. We wanted to free up the need for humans to manually inspect every employee time stamp. WorkMax face recognition helps reduce time theft and automates the process for our customers. This results in paying the right employees for their work accurately,” said Ryan Remkes, CEO of AboutTime Technologies.

Key Benefits of WorkMax TIME’s face recognition include:

Automated Face Recognition – WorkMax TIME’s face recognition automates the photo comparison process with intelligent computing so businesses drastically increase the probability that the employees clocking IN/OUT are in fact performing the work they’re being paid for. With the face recognition feature turned on, as employees clock IN/OUT each day and their time records stream in, the system automatically compares the time photos against the employee’s profile photo, alerting you when the two images don’t meet your required match percentage threshold. The system also provides the actual image match percentage.

Eliminate Buddy Punching – Buddy punching is when employees have their co-worker clock them IN before arriving at the job site in the morning or clock them OUT long after leaving the job site for the day. WorkMax’s facial recognition measures the similarity of the employee’s profile photo against the daily selfies the employee takes upon clock IN and clock OUT helping to eliminate buddy punching. Clock IN/OUT records are easily filtered by time records NOT meeting the match percentage threshold; managers are quickly alerted of suspicious time stamps to greatly reduce buddy punching.

Mismatch Alerts – With automated facial verification, businesses can configure the minimum match percentage threshold for comparing the employee’s profile photo against their clock IN/OUT photos. After the desired threshold percentage is set, suspect records are flagged when any face recognition match falls below the acceptable threshold. This reduces the process to a finite amount of time records, allowing businesses to manage by exception and not waste time on employees clocking IN/OUT properly.

Improves Security – Combining WorkMax TIME’s face recognition and GPS feature helps business managers ensure they have the right people in the right place at the right time and that they are paying employees fairly and accurately.

Save Time – Most employee time tracking solutions only offer a simple face capture photo attached to the time stamp for manual verification that the employee clocked IN/OUT is actually who they are supposed to be. This is a very labor-intensive task that requires a manager/admin/supervisor to visually inspect each and every time record’s IN/OUT photo and manually compare them against the employee’s profile photo. WorkMax TIME’s automated face recognition compares the images in near real time with a high level of accuracy and doesn’t prevent the employee from clocking IN/OUT in order to work. Other time tracking systems require employees to walk outside of their work area to clock IN/OUT. With WorkMax TIME, employees save time by clocking IN/OUT from their mobile devices wherever they are working.

No Expensive Equipment – Other biometric solutions such as fingerprint or retina scanning require the purchase of expensive equipment to capture your employees’ fingerprints or retina scans accurately. As employees are using the equipment in the field, these expensive scanning devices get damaged or stolen and are costly to replace. Many of the biometric systems generate misreads causing employee frustration, preventing them from clocking IN/OUT. With face recognition included in the WorkMax time tracking solution, employees simply clock IN/OUT from their smartphone without the need for scanners, readers, or additional hardware.

Doesn’t interfere with Clock IN/OUT: Unlike other biometric modalities like fingerprint or retinal scans, WorkMax TIME’s face recognition does not impede an employee’s ability to clock IN/OUT. With WorkMax TIME’s face recognition, employees can clock IN/OUT and start or end their work. As time records stream in, the system checks logged time records and flags any mismatched records to draw it to the attention of managers, admins, or supervisors.

To learn more about WorkMax TIME’s facial recognition for mobile workforces, visit www.workmax.com/face-recognition.

Poor Asset Tracking Creates Ghost Assets

Bad Asset Tracking Creates Ghost Assets

Bad Asset Tracking Creates Ghost Assets

Bad Asset Tracking Creates Ghost Assets
6 Reasons Ghost Assets SHOULD Scare You to Death

By: Shannon Corgan, Director of Marketing

Asset tracking can present many challenges when you have a large asset inventory that’s being used by a large mobile workforce across multiple job sites. When you’re tracking your assets, it’s inevitable that you’ll end up with ghost assets. Ghost assets are fixed assets that you have on your general ledger, but you can’t physically locate the assets. This may have happened because the fixed asset was lost, stolen, broken, damaged, replaced, or sold without informing your accounting department. A study by Gartner showed approximately 30 percent of organizations don’t know what fixed assets they own, where the fixed assets are, and who is using these assets. It may seem like a tedious unnecessary task to keep your accounting department informed about the status of your fixed assets, but here are six reasons ghost assets should scare you to death: 

WorkMax ASSET Tracking Increase Insurance Prem

Increased Insurance Premiums – Your insurance premiums are based on the value of your fixed asset inventory. Have you thought about how your ghost assets are making your insurance premiums creep up? If you have ghost assets that are still appearing on your balance sheet, but you can no longer locate them for a variety of reasons, you are paying insurance premiums for assets that are not available to be used. This has a serious impact on your company’s productivity and drives up your business expenses for insurance premiums unnecessarily. 

WorkMax ASSET Tracking Tax LiabilityIncreased Taxes – Accurate asset tracking of your fixed assets is critical if you want to pay the proper taxes for fixed assets you own. If you have more fixed assets on your balance sheet than you can actually physically locate, you are increasing the asset inventory that you own. When fixed assets aren’t properly accounted for on the balance sheet, your company could overpay on income and property taxes for assets that have vanished and are no longer owned by the company. Overstating the value of the assets you own could have a big tax impact on industries that operate in the construction, utility, oil, and gas, and transportation based on the expensive equipment needed.  

ASSET Tracking WorkMax productivityDecreased Productivity – If you have a ghost asset, you are decreasing your productivity. Your assets are tools and equipment that are supposed to help your employees get more work done easier and faster. If you don’t have a good asset tracking system in place, your employees are spending time looking for ghost asset and they’re also not getting the work done that is needed on your projects. They’re spending time making phone calls, sending texts, and emails to find out where a piece of equipment or where a tool is. These unproductive labor hours aren’t helping you finish your projects on time and are driving up your labor costs without any productive output. 

ASSET Tracking WorkMax Replace CostIncreased Asset Replacement Costs – If you have a ghost asset that has mysteriously disappeared, it’s pretty obvious that if you can’t find the piece of equipment, then you can’t perform routine maintenance on the tool or piece of equipment. As a result, instead of getting full use of the asset during its entire asset life by repairing the expensive tool or piece of equipment, you will have to replace the entire piece of equipment or tool for the full replacement cost sooner than you had planned. This increases your fixed asset costs and increases expenses sooner for your business. In addition, if you have two generators in your asset inventory and one is a ghost asset, you are over-utilizing the one generator available and drastically reducing the asset life and increasing your asset expenses.

ASSET Tracking WorkMax MaintenanceIncreased Maintenance Costs – When you don’t have an asset tracking system to show any maintenance contracts associated with a piece of equipment in the same place that you track your asset inventory, you could be paying for maintenance fees on a piece of equipment or a tool that can’t be located. Ghost assets drive up your maintenance costs for any fixed assets on a maintenance contract. Also, if you don’t keep your asset warranty information easily accessible to everyone in your organization that can be accessed from any mobile device, you could be overpaying for maintenance or repairs on assets that should have been covered under the warranty. 

WorkMax ASSET Tracking Theft of EquipmentTheft of Fixed Assets – Without an asset tracking solution in place that keeps your asset inventory and asset assignments up-to-date, unfortunately, dishonest employees can take advantage of this and steal company tools and equipment. If you don’t have a centralized location for your fixed asset inventory and the ability to easily see who is assigned to a piece of equipment or tools, your company could be at risk. According to The National Insurance Crime Bureau, the cost of heavy equipment theft varies from around $300 million to $1 billion. When company tools or equipment are stolen it’s not always taken by employees. Depending on how well your tools and equipment are secured on your job sites, there are plenty of criminals lurking around your job sites to take advantage of this too. When equipment is stolen and not reported to your insurance company, you’re still paying insurance premiums on the equipment you no longer own. That’s costing you money.

If you are looking for an asset tracking solution to centralize all of your inventory in one location with accurate asset assignments, click here to learn more.