Category Archives: Resource Management BLOG

3 Ways to Simplify Workforce Management with Mobile Forms and Employee Timekeeping



3 Ways to Simplify Workforce Management with Mobile Forms and Employee Timekeeping

By: Jeff Ward

I can actually say that I survived my first World of Concrete trade show. For me, there was a buzz of excitement and the atmosphere was electric at the Las Vegas Convention Center. It was like being on the trading floor of the NYC Stock exchange, but the excitement wasn’t for an opening bell or trading, it was around CONCRETE. Very powerful indeed.
As we get busy in our day to day life, we forget just how important concrete is to our lives and to our environment. Roads, Buildings, Jobs, Growth. Could you imagine the world without concrete? A few questions came to mind.

Would we be able to drive our 4×4 Trucks or Hot Rods down the road?
Would we be able to take Momma to a fancy dinner?
Where would we live?
What would life be like today?

I met a bunch of smart, hard working, men and woman that are dedicated to their trade and their companies. They were looking for ways to improve themselves and their companies to get better results in less time. To these people, I raise my Beer to you and say, “THANKS for all of your hard work, and long hours that you put into growing the infrastructure of AMERICA.” Because of you, I can enjoy the open road, a fancy dinner with Momma, live in a wonderful home, and I can enjoy a better America.

It was interesting to see that everyone I spoke to at the World of Concrete seemed to be looking for something specific… a tool, a process, or something to give them an edge in the construction industry. They wanted to find things that would make them a little different, a little more profitable, a little more efficient, a little safer, or help them work a little smarter.
It really became obvious to me that a lot of the folks at the World of Concrete really saw technology as a way to get the edge on the competition. I was impressed with by the technical savvy of the attendees. They weren’t asking the basic questions you typically hear about union payroll rules. They asked if we had a mobile app. I was excited to tell them that we not only have a mobile app, but we also have web-based software to connect employees in the field to the office.
I went on to further explain that there are 3 ways this snazzy mobile app and web-based software simplifies managing their workforce:

1. Capture and Manage Data using Mobile Forms from anywhere

Through this mobile app, you can manage all of your company resources from any device. All completed forms, regardless of what kind of device was used, are easy to find. This is because all of the information is sent to one place inside of WorkMax. This really caught the attention of the payroll folks, because most of their employees are in the field and don’t typically even come to the office. They were very excited to learn that everyone could access and complete mobile forms or digital forms from anywhere. It was so fun to show them how I could quickly create a mobile form on my iPad in 2 minutes and that exact form could then be pulled up on my iPhone instantly. It knocked their socks off, if I do say so myself.

2. Simplify Managing Remote Employees with Alerts

Even while you’re on the job site, you can’t know exactly what’s going on with your employees all the time. Sometimes, you’re at one location and you’re employees are at another location. At times, it can be difficult to manage mobile workforces, but WorkMax simplifies managing all of your mobile employees, no matter where they are. I can’t tell you how many questions I got at the trade show about Geo-fencing. Everyone is familiar with GPS, but not everyone is familiar with how you can use GPS technology with WorkMax to create a virtual Geo-fence. For those of you that aren’t familiar, Geo-fencing allows you to set up a radius or perimeter around a physical location to identify the work area of an employee or where an asset should be. Based on GPS location, if the employee attempts to clock in or out of the system outside of the defined perimeter or radius, an alert is sent to their supervisor. This helps to ensure the employees are where they are supposed to be when they are assigned to a job site or project. It is extremely useful to supervisors with large crews in multiple locations.

3. Combine Mobile Safety and Injury Forms for with Employee Timekeeping

I always love asking people if they know how many safety forms were completed at their company today or how many injuries were reported. At the show, I asked 10 different people and most didn’t know or just thought it was a great question. Then, I asked them how many employees typically forget to clock in or out daily. Most of them answered that it is a RARE occasion someone forgets to clock in or out. I could barely hold back my excitement when I pulled out my iPhone, clicked on clock out and I was prompted with a question. It asked if I was injured on the job today and I had to answer the question before I could clock out. I showed them how simple it is to gather safety or injury information when you combine mobile forms with employee timekeeping. The next step was to show them how quickly you can answer the question, how many safety reports were completed today. I pulled up my iPad and showed them how they could quickly search by location to see how many safety forms were completed. I could also show them the most common injury type that occurred across the entire company. I got a lot of WOWs and that’s awesome. They couldn’t believe how simple it could be to get this information instantly; typically, it takes them days to receive injury reports.

In conclusion, being at the World of Concrete was an overall great experience! I love helping people improve their businesses with technology. In addition to seeing the many technology solutions at the trade show, I was also amazed by all the physical tools available, all the yellow iron, and all the many other types of suppliers that contribute to the Concrete Industry. Everyone there was an established part of the Concrete World that has helped to shape who we are as a country and a society.
I am a proud member of this industry.
I would challenge all of you to pat yourselves on the back for the great work you have done and the sacrifices you have made for Concrete.
I would also challenge you to open your eyes to new ways of doing things. To better ways of doing things to simplify your life at work.

To learn more about WorkMax Mobile Forms and Employee Time Tracking:

Mobile FormsTIME Page Buttons 01

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

World of Concrete Rocked by WorkMax

WorkMax Rocks It with Mobile Forms and Employee Time Tracking

By: Shannon Corgan, Director of Marketing

Wow! What a great World of Concrete. We met so many people and it was so much fun talking with customers and new folks in the industry we hadn’t met previously. At big tradeshows like these, we also get a chance to meet up with our technology partners like Sage, Viewpoint, Dexter + Chaney and Foundation Software to see all the new features that are helping contractors improve their accounting. It just keeps getting better year after year. My favorite part is learning more about the business challenges related to managing forms (paper and digital forms), time and attendance, asset management and service scheduling and dispatch. My mind becomes a sponge.

This year it was such a stark contrast to our first time at World of Concrete back in 2006 when we would get people coming up to the booth saying that there is NO way they would ever get one of their employees to use a mobile device to do anything. We now have more people coming up to us and asking can you do this or that with my iPhone, iPad, Android phone or tablet. The answer is yes! I thought I’d share some trends we are seeing and how different companies are embracing more mobile technology. 

I was speaking with a CEO from a scaffolding company at World of Concrete 2016 and he was excited to see how he could use the mobile forms to capture rich media to solve a couple of different challenges he faces currently in his business. He was excited about the opportunity to use the video and photos on the mobile forms to help in the sales process to build accurate estimates or scopes of work for his scaffolding projects. He also liked the idea that his guys in the field could sketch something up or markup a photo within the mobile forms and email it to all of the company experts. He definitely saw this as a way to help leverage the collective knowledge of his entire team to help them solve problems faster while his crews were out on different job sites. He was also interested in combining the mobile forms and timekeeping functionalities to help ensure that employees completed their important daily reports as a part of the clock in and clock out process.

This year at World of Concrete, we had a lot of payroll folks asking us how WorkMax could help them make sure that the actual employee was the one doing the clocking in and out and there was no buddy punching. To keep the costs low for mobile time tracking, they needed to have multiple employees clock in on a supervisor’s iPad, tablet, or smartphone. They were getting pressure from their HR departments to make sure that they weren’t paying people for work they didn’t perform and for proof that they had indeed paid all the right employees for the work that they did perform. They told us they were working much more closely with HR to make sure they had controls in place to avoid exposing their company to risks for lawsuits or Department of Labor audits. I asked if it was due to the increase in lawsuits related to wage theft or any wage and hour claims and they affirmed that this was definitely a big part of it. It was great to be able to show them features that WorkMax offers to absolutely verify that each employee was the right employee recorded in the system with real demonstrations right there in the booth. We had so much interest in what was being shown that we ultimately had to set up a bunch of chairs to allow everyone to see the WorkMax solutions.  During many periods, it was standing room only!

Check out the fun we had at World of Concrete with the pictures we posted on Facebook and Twitter.

To learn more about WorkMax:

WorkMax Video10 Ways Forms Boost ProductivityMobile FormsMobile Forms

Ten ways mobile forms boost performance

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boost performance graphic

Ten ways mobile forms boost performance in your business

By: Shannon Corgan, Director of Marketing

  1. SEARCH and FIND EVERYTHING – Quickly find and disseminate any FORM or information within the form. If the information is in a form, you can search on it and find it right away.
  2. FASTER – Create forms in minutes. Capture and submit forms in real-time. No more wasting time.  New forms deployed immediately to mobile devices and they are completed in real time.
  3. EASY FORMS SHARING – Unlike with paper forms, many people can access the same form(s) at the same time. Your team gains ACCESS anytime anywhere on any device, based on employee privileges.
  4. SPEEDY APPROVALS – Easily capture signatures on any of your FORMS to speed up approvals in the office, on the go or anywhere in between.
  5. TABLES and CALCULATIONS – Add unlimited rows to tables and perform calculations with formulas to save time and increase accuracy.
  6. VIDEOS, PHOTOS and VOICE NOTES – Snap a picture and add it to your form. Make notes on the photo to quickly document work. Solve problems faster from anywhere and collaborate with your whole team.
  7. INTELLIGENCE BAKED IN – Mobile forms are savvy. They are nimble enough to know when to show follow-up questions and forms based on your responses. Also, mobile forms are easy to personalize to your business and employees see only what they need. Robust permissions insure the right forms get to the right people.
  8. NO MORE SCANNING OR STORING PAPER – Your forms are not only easy to find, they are instantly available to your entire team. No more scanning forms or taking up office space. Save paper costs.
  9. SAFE and SECURE – No more missing or lost forms. FORMS are available instantly online and backed up with layers of security.
  10. INCREASE PRODUCTIVITY – Time is money and mobile forms increase productivity with real-time anytime, anywhere access on any mobile device. Save time finding mobile forms with quick global searches and collaborate with the whole team. Eliminate manual re-keying of data to save labor hours.


WorkMax by AboutTime Technologies Launches Platform to Help Businesses Manage Assets, Employees, Workflow

WM Connect Power of ONE 01

WM Connect Power of ONE 01Introducing FORMS by WM

WorkMax by AboutTime Technologies Launches Platform to Help Businesses Manage Assets, Employees, Workflow

FORMS module currently available, with TIME and others to follow in 2016

PAYSON, UTAH (PRWEB)JANUARY 13, 2016 – AboutTime Technologies, a 13-year veteran of on-premise mobile resource management, today launches WorkMax by AboutTime Technologies. WorkMax is a cloud-based resource management solution offering real-time visibility for any business with a need for instant, accurate answers for local or remote workforces. WorkMax is one of the first cloud-based resource management platforms to offer real-time visual business intelligence with performance measurement, service scheduling and dispatch alongside of timekeeping, asset management and electronic forms available separately or as a complete suite. The WorkMax suite includes FORMS, TIME, ASSETS, SERVICE and INSIGHT. The FORMS module is currently available and soon to be followed by TIME, ASSETS, SERVICE and INSIGHT.

“In today’s competitive business environment, companies need to know what’s going on in real time,” said David Moyer, president of AboutTime Technologies. “Businesses are looking to simplify their resource management and find the best solutions that integrate with their workflow. They also want to be up and running quickly. WorkMax was designed to accelerate adoption. All five solutions can be up and running the same day, saving companies time and money right away.”

WorkMax FORMS empowers businesses to capture signatures on any mobile device along with rich media including photo, video and audio for accurate documentation. In addition, users can trigger a nested form-within-a-form based on responses to eliminate critical documentation delays or missing forms and data. WorkMax FORMS also improve accuracy with embedded calculations. Form completions are faster with the robust permissions to ensure the right people get the right forms and information. FORMS allows teams to collaborate with remote and field-based employees to organize all company forms in one place. Also, WorkMax does not charge per form. Users can create and submit unlimited forms.

WorkMax is aggressively priced with flexibility for customers to personalize the solutions to fit any size business for any industry. Businesses can also buy modules individually or as a suite without forced company-wide upgrades. In addition, businesses can even vary user counts per solution.

“This suite of tools is designed to help any business run better,” said Moyer. “Any business keeping an eye on resource costs and productivity can all benefit from WorkMax. If you’ve ever wanted real-time results and complete visibility into your business, WorkMax is the solution.”

To learn more about WorkMax FORMS,view our Demo on Demand, View Video.

About AboutTime Technologies

AboutTime Technologies has been a leader in on-premise mobile resource management with AboutTime Enterprise Suite to optimize labor, assets, and forms for the last 13 years. In addition to the on-premise suite offering, AboutTime Technologies now offers WorkMax, an entirely new cloud-based platform available as a suite or as individual solutions for resource management. The WorkMax individual solutions include FORMS, TIME, ASSETS, SERVICE and INSIGHT. WorkMax’s modern cloud-based resource management provides instant, accurate answers by connecting teams for labor, assets, forms, service scheduling and dispatch with real-time business intelligence for any size business in any industry. For more information about WorkMax visit


Shannon Corgan

World of Concrete Voters Select WorkMax As 2015 Most Innovative Products

workmax podium 02

workmax podium 02

World of Concrete Voters Select WorkMax As 2015 Most Innovative Product for the Concrete Construction Industry

Platform for Mobile Forms, Employee Time Tracking, Asset Tracking, Service Scheduling and Dispatch with BI Selected

By: Shannon Corgan, Director of Marketing

We are thrilled to announce that WorkMax by AboutTime Technologies received the 2015 award for the Most Innovative Product by Hanley Wood, a premier information, media, event, and strategic marketing services company. WorkMax is a new cloud-based resource management platform that we’ve had in development the last couple of years. We’ve received numerous innovation awards in the past; however, this is a first for the company’s new web-based resource management platform, WorkMax. The selection process was more than a popularity contest. The winners were selected based on the innovation they bring to the industry by a panel of industry experts, members of the industry from the World of Concrete trade show, as well as editors from leading Hanley Wood publications. 

You may wonder, what is so innovative about WorkMax and why did so many concrete contractors that attended the World of Concrete vote for WorkMax as an innovative solution? Here are some of the key innovative features that make WorkMax a winner and why World of Concrete attendees picked WorkMax: 

Flexibility –
 WorkMax is so flexible, it can be personalized to any size company, in any industry. It also gives businesses the ability to select WorkMax modules individually by module or the complete suite. Businesses buy only what they need based on the needs of their business. 

All in One Place – WorkMax is also the first resource management solution on one platform with visual business intelligence, service scheduling and dispatch alongside timekeeping, asset management, and electronic forms. Across all five WorkMax Modules, there is only one app, one login, one vendor, one database, and one system to learn. 

Simplicity – WorkMax simplifies resource management. Most businesses, whether they are small or enterprise organizations, are challenged with pulling together the information from many different software tools to connect labor, assets, forms, service scheduling and dispatch with business intelligence tools to know what’s going on in their business. We made it simple by taking care of that part for you. We put all the best in class resource management tools into one integrated platform that’s easy to use and can be implemented rapidly.

Real-time resource productivity, anytime, anywhere, on any device – Since labor is the biggest expense for all businesses and closely followed by assets, you need to know what is going on right now in your business. WorkMax lets you see your resource productivity and utilization as it happens in real-time for labor, assets, forms, service scheduling and dispatch on any device, anytime, anywhere. It doesn’t matter if your workforce is mobile, remote or in your local office, WorkMax gives you the answers you need in real-time. 

“We have never been more excited than we are with the upcoming launch of the WorkMax platform,” said Ryan Remkes, AboutTime Technologies CEO, “years of experience and customer feedback has led us through a multi-year effort to design, build and deliver the ultimate suite of flexible web-based resource management solutions. This most recent WorkMax innovation award is a clear market recognition and acknowledgement of this.”

The WorkMax COMPLETE SUITE includes all five modules businesses can purchase for:

FORMS: Paper forms slow your team down. WorkMax FORMS will help you go completely paperless and make electronic forms easy and efficient for your entire staff. The paper forms you use today can easily be built and deployed out to mobile devices including surveys, expense reports, safety, compliance, work orders and any other form your business needs. 

TIME: Your people are your most valuable resource. The WorkMax time and attendance solution is built for your entire workforce including local staff, mobile workers and remote employees. Connect your teams, capture accurate time data and manage workforce labor from anywhere, on any device, at any time.

ASSETS: Where are your company assets, tools and equipment? Who has what? Whether your assets are mobile, local or remote, our asset module helps your team keep track of usage, location and assignment, while eliminating loss.

SERVICE SCHEDULING/DISPATCH: Service your customers better by having the right people in the right place, at the right time. Help your team and your customers stay in sync as GPS location stamps and real-time data helps dispatch and schedule your workers efficiently.

INSIGHT: You simply can’t be everywhere all of the time, so you need real-time instant visibility. Insight gives 360-degree visibility across your teams and resources as to what is happening right now. Make better decisions quicker.

The WorkMax platform was demonstrated at the World of Concrete and it will be available Q1 2016 with WorkMax FORMS as the first module of the platform scheduled for full market release in January 2016.