Blog Win More Bids with 3 Employee Time Tracking Features

Win More Bids with 3 Must-Have Employee Time Tracking Features for Progress 

By Shannon Corgan, Director of Marketing

Project bidding is getting more and more competitive each day. The more accurate you're tracking labor hours and the associated production units completed by task, employee, or crew, the more you can rely on actual costs to build accurate future bids with information from your mobile employee time tracking solution. With an employee time tracking solution like WorkMax TIME, you will be confident in your historical actual project costs which will allow you to bid more aggressively and ultimatelly win more business. 

Here are the 3 must-have employee time tracking features that are going to win you more bids: 

Personalize Units of MeasurePersonalize Units of Measure to Fit your Business - If your unit of measure for what is completed or produced on your projects isn’t standard cubic feet of concrete laid per day or square feet of drywall installed, you don’t have to worry. WorkMax TIME allows you to personalize the labels for your units of measure to make sure you can accurately track what’s produced on your projects. You choose your units of measure to match what your employees complete on the project. If you’re a honey farmer and you measure the honey produced in each beehive in gallons per day, you have the flexibility to create a unique unit of measure that works for your business. This means you can better estimate what that colony of bees will produce in the future for more accurate and predictable revenue. You can also identify if there are any issues by comparing historical production units to current production units. When you’re creating bids and estimates, you will know you are always comparing apples to apples when you reference similar projects to bid on new projects. The more accurate you can get with your labor hours for your bids the more aggressive you can bid on the project. 

 

Enter Production Units By EmployeeEmployees Prompted to Enter Production Units On Task Change – When employees are using their mobile devices to track their production units, WorkMax TIME prompts employees to enter their production units every time they change tasks or activities. Typically, a supervisor is completing a daily log report to discuss progress on a project. Even if they wait to enter what they completed for the day on a Daily Log Report, you’re relying on their memory after a long hard day’s work. They may have forgotten a few things that their crew completed by the end of the day. Throughout the day, your employees can see what they’ve accomplished and it will motivate them to get as much done each day as possible. The sooner they add in their production units, the more accurate the production units are. As a result, your bids are more accurate.

 

Track Production Units Per TaskTrack Production Units Per Task – Get accurate production units and know how much has been completed per task during the day from the comfort of your office. Everyone in the field and in the office will know what has been completed throughout the day from any mobile device too. Another reason you want to track production units per task is that your project may have tasks that have dependent tasks or activities. You’ll want to know when the first task is done before your staff starts on the dependent tasks to make sure your project schedule stays on track. By tracking production units per task, you’re also making sure that you’re comparing the same task or activity to the same activities. This helps you create more accurate bids based on how many man-hours it would take to complete a project. 

 

 

WorkMax TIME is the only cloud-based mobile employee time tracking solution to combine employee time tracking with tracking production units completed by employee, crew, or task. With WorkMax TIME, you can measure what's completed by employee, task, or crew to build accurate estimates and bids. You know that you're building the most accurate bids to win more business by personalizing the production units of measure for your company and prompting employees to update what's completed as they change tasks throughout the day with WorkMax TIME

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BLOG 3 Ways Ur Failing to Optimize Your Labor

3 Ways You’re Failing at Optimizing Labor Output With Your Employee Time Tracking Solution

By Shannon Corgan, Director of Marketing

Labor is typically the biggest expense on projects. To make your projects profitable, you not only have to manage your labor hours, you also need to look at what your employees have completed on the job site. Managing your labor hours and what they’ve completed is even more challenging when you have a mobile workforce. With mobile employees, it’s difficult to get progress information as quickly as you need to keep your project on schedule and on budget.
If you’re not tracking production units with your mobile employee time tracking solution these 3 ways, you’re failing at optimizing your labor output:

Enter Production Units By Employee
Track and Measure Production By Employee – Do you suspect that one employee might be carrying the load on a crew and you might have some underperformers slowing down the whole crew? If you’re running multiple projects at the same time, it’s difficult to know if everyone is being as productive as they could be without being on the job site watching the employees all the time. If you’re tracking production units per employee, you can use it as a motivational tool by using historical averages of production units completed per employee on similar jobs and offer bonuses for the employees that are above average performers. Some construction projects have payouts or accelerator bonuses that are paid when projects hit milestones early or complete a project ahead of schedule. By tracking your production units from the employee, you can drive your employees’ behavior and get more done on a project each day. When you measure production units completed by each employee virtually in real time, you’re better able to manage your project to profitability.

Optimize Staffing with Employee Time Tracking SolutionOptimize Staffing Levels to Keep Project On Schedule – If you’re not tracking the production units in near real time with your employee time tracking solution, it’s difficult to know when you need to add additional temporary workers or pull employees from another job to keep your project on schedule. If you’re relying on spreadsheets or paper daily progress reports, you’re making future decisions based on old information. When you’re tracking production units in near real time, you know if you’re falling behind on the scheduled tasks for the day and can request additional workers to keep your project on schedule. You’re making decisions right now based on what’s happening right now. Your supervisors will know if they need to bring in additional employees to stay on schedule. If they’re ahead of the production schedule, they could also decide to cut the hours of some of the staff to reduce labor costs. By knowing what’s produced in near real time, supervisors can right-size their staffing levels to keep their projects on schedule. 

 

Enter Production Units by CrewTrack and Measure Crew and Supervisor Performance – Your supervisors can track the production units completed by their crew each day or whenever his/her employees change their tasks or activities for the day. The supervisor can enter the crew’s production units in near real time so that everyone in the field and in the office knows what’s been accomplished. By tracking production units by crews, you can compare crews against other crews completing similar tasks to see how well your foremen or supervisors are managing their crews. Good friendly competition among the supervisors and crews can motivate staff to be even more productive and keep your projects profitable and on schedule. You might even see more projects come in under budget and completed before your project scheduled deadlines. You can also identify top performing supervisors and foreman and have them share their best practices to get your crews to accomplish more on the job site each day.

 

WorkMax TIME is the only cloud-based employee time tracking solution that makes it easy to track what’s being completed on the job site without being there from any mobile device anywhere. With WorkMax TIME, you can measure individual employee performance and the performance of your supervisors or foreman to make decisions virtually in real time as employees are completing tasks on the job site. By tracking production units by crew or employee, you can right-size your staffing and know your projects will be profitable before the project is completed.

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Divorce Paper

3 Reasons To Divorce Paper Forms for Mobile Forms

By Shannon Corgan, Director of Marketing 

You’re constantly frustrated by managing mobile employees when it comes to paperwork. Here are the top 3 reasons, you should ditch those paper forms and simplify your life with mobile forms:


1I can’t get my employees to fill out paper forms – When you’re an employee that works in the office and has to collect the forms from your mobile or field employees, you don’t know what you don’t know. The employees and equipment are out in the field moving from job to job and it’s difficult to get all of your employees’ paperwork back to the office and easily track your assets. You probably provide safety training and Toolbox Talks to educate your employees about why it’s important to fill out safety checklists and to fill out your paper safety forms. You know they’ve received training about filling out a safety checklist of their work area, but most of the time you don’t receive the safety checklists back in the office. In the office, sometimes you don’t hear about safety issues until much later. Because you’re not getting your safety checklists back in the office, you end up being reactive instead of proactive with your safety program. If you hear about a safety issue and when you check the safety logs, you’ll often find that what you heard about in passing doesn’t have a corresponding safety or injury report. You are frequently requesting forms after the fact.


2Employees don’t fill out the RIGHT forms – Many times when employees are filling out paper forms for performance improvement plans, safety or injury reports, or safety checklists, it can require additional information to mitigate any risk for your company. For example, if you have an employee complete a daily log report and they answer yes when they are asked if there were any injuries on the job today. You might instruct them on the form that they need to call the Safety Manager and/or Workman’s Compensation manager to see if they need to fill out an additional report. They may not have any them on the form to fill out. If so, they would need to fill out an additional injury report and potentially fill out the OSHA 300 log depending on the injury. It might also require some Workman’s Compensation paperwork also. You also run into issues when employees fill out outdated forms which then require you additional phone calls, emails, and text messages to get the new information you’ve added to the current paper form. There are times when you need an employee to fill out more than one form, so even after you get the first injury report form, you have to send additional follow up forms.

3Paper Forms are Late or Missing - Does your HR or payroll team always feel like they are behind the eight ball when it comes to getting new hire paperwork quickly from the field? Typically you’re rushing to manually enter the new hire paperwork into the HR or accounting system because you receive it after the new employee’s start date. This late paperwork compounds more of your headaches because you have to figure out how to get the employee’s hours entered correctly for the hours they worked before you even knew they existed. You also have to assign the job costs to the right projects and cost centers to get accurate job costing. This means that you have to call, email, or text the employee’s supervisor and ask him to send you the information to manually enter it into the accounting/payroll system. 

There are also many times when you get a last minute job to complete a work order for a client. Because you have paperwork orders, you have to send employees to the customer’s location as soon as possible with verbal or instructions by text message. They may or may not even have the right tools or equipment with them to fix the customer’s problem because they didn’t receive the detailed paperwork order before being dispatched to the client’s location. Your employees are not showing up not as prepared as they could be because there’s not an easy way to get the paperwork order to the employee before they get to the customer’s location.

With all the extra work paper creates for you, it’s time that you look for a new way to manage your mobile employees and forms. It’s time for the BIG "D" word, DIVORCE! It’s time to break up with paper and put in those divorce papers. If you want to know how you can increase your safety or form completions and get them to your office staff in real time, you should check out our Harvest Energy Services Success SlideshowThey increased their safety form completions by 200% by making paperwork easy with mobile forms. WorkMax FORMS also has nested forms and conditional logic that will present follow-up forms based on responses in the current form. To improve the number of forms completed and get them to the office in a timely manner by combining WorkMax TIME with WorkMax FORMS. With WorkMax TIME + WorkMax FORMS, you can prompt your employees to answer questions and that will automatically present the needed forms on their mobile devices when they Clock IN/OUT. We know employees want to make sure they track their hours worked accurately, so they’re much more likely to give your office staff the data they need from the field when you tie the forms to the Clock IN/OUT.

 

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Ive Lost that Loving Feeling For Paper for Employee Time Tracking Mobile Forms and Asset Tracking

3 Ways Paper is Crippling Your Office Staff When it Comes to  Employee Time Tracking, Asset Tracking, and Business Forms

By Shannon Corgan, Director of Marketing

This week’s blog was submitted anonymously by a very disgruntled Payroll Manager. She’s just couldn’t hold back that she’s lost that loving feeling for paper. Though she’s tried to explain to her bosses about it, she’s having a tough time getting through and wanted to see if other office managers or payroll managers are experiencing the same thing. Let me warn you that she really lets loose and goes into graphic detail about how paper is physically affecting her, so be prepared. If you have any tips on how she can get her business owners to consider automating her employee time tracking, business forms, or asset tracking, you can reply to the email you received today. 

We really hope your relationship with paper hasn’t affected you as negatively as it’s affected her. We knew it was frustrating dealing with paper for employee time tracking, business forms, and asset tracking when you’re managing a mobile workforce, but we had no idea it had gotten this bad.

Here are the top 3 reasons why the office manager who shall remain anonymous has lost that lovin’ feeling for paper:

v2 Laryngitis

1. Laryngitis – I feel like I’m constantly losing my voice because of all the calls I have to make to collect paper timesheets and forms from my mobile employees and supervisors. Even after I get the paper forms and timesheets back in the office, I am STILL missing signatures or critical business information on the paper asset tracking logs, timesheets, or HR forms and have to make even more phone calls to my guys in the field. Somedays I have no voice left at the end of the day from all the phone calls and feel like I'm swallowing glass. Because most of our employees are mobile and in the field, the burden is put on me and the other office staff to get all the information from the field. We’re constantly frustrated with incomplete information for employee time tracking, business forms, and asset tracking. Our bosses don’t like change and keep sticking with broken manual processes and paper forms.

 

Hand Cramps2. Carpel Tunnel and Tenosynovitis – I have carpal tunnel from typing so many emails to my mobile employees and Tenosynovitis from texting my field employees because I can’t read their handwriting. Whoever taught them penmanship should be fired. If I wasn’t in so much pain from all of this typing, texting, and mouse clicking, I’d send each school board member a letter that they need to do a better job teaching penmanship in schools. My field employees think I can read chicken scratch and hieroglyphics. Imagine that. They might as well also call me the all-knowing Wizard of Oz while they're at it. I’m also about to lose my index finger because of all the mouse clicking to create job folders to save photos, scanned forms, and videos into the right folders on the server to keep all the documentation organized. Don’t even get me started on how ridiculous it is that I have to first read chicken scratch and then I have to spend hours manually entering the employee time tracking information into the payroll and accounting systems. The several hours it takes for me to do manual data entry for the employee time tracking and payroll, doesn’t even include the hours I spent entering paper safety forms or other HR forms into other business applications. It’s 2018 and I’ve definitely lost that loving feeling for paper. We are not even in a love/hate relationship, I hate paper and manual processes and my poor hands can't take it anymore. 

Broken Foot

 

3. Stress Fractures in My Feet – I have stress fractures in my feet from walking from job site to job site replacing old paper forms and timesheet forms with updated timesheets, business forms, and asset tracking logs. When we can't find a piece of equipment, I'm even sent to the job site to try and find it. You don’t even want to see the bunions I have on my feet too. I’m tired and my feet hurt. I want digitized mobile forms that can dynamically update and customize forms across all devices in a matter of a few clicks across all of your mobile devices and PCs. All of our mobile employees have smartphones, so I want us to finally break up with paper to start working smarter not continue to work harder. My old body just can’t take it anymore. 

 

 

If you’ve also lost that loving feeling for paper for your employee time tracking, asset tracking, or business forms, there are definitely more fish in the sea to help you solve managing your mobile workforce and mobile resources. With WorkMax TIME, FORMS, and ASSETS, you can harness the power of mobile technology to simplify managing your mobile people, forms, and things. We’d love to help you get your loving feeling back with managing your mobile workforce and making your life easier. Please let us know if you’re ready for a change and are looking to simplify managing your mobile workforce with a mobile solution for employee time tracking, mobile forms, and asset tracking. 

To learn more about WorkMax TIME, ASSETS, or FORMS, view our video or watch our Demo on Demand Now

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