3 Ways To Use Mobile Forms as a Training Tool FINAL

How to Use Mobile Forms as a Training Tool for Safety Compliance
Part 4 of 4 
By: Shannon Corgan, Director of Marketing 

 If you missed Part One, 3 Ways Mobile Forms Protect Multi-location businesses from New OSHA implications, Click Here.

If you missed Part Two, CYA with Mobile Safety Forms' Visibility, Click Here. 
If you missed Part Three, Mobile Forms for Injury Tracking and Analysis, Click Here.

Did you know you can use mobile forms for training employees on safety? I hope you enjoy the final article in our four-part series focusing on How Mobile Forms Improve Your Safety Programs. Knowledge is power and the best thing any organization can do is educate and provide training for managers and supervisors on how to prevent injuries as well as OSHA guidelines, and company processes and procedures for injury reporting. Your managers and supervisors are on the front line and hear and see what’s going on in your business day to day.

“According to the National Safety Council, workplace injuries and illnesses cost our economy 198.2 billion dollars a year. That's over half a billion dollars each day! Employers who invest in injury and illness prevention programs can expect significant cost savings in addition to reducing fatalities, injuries, and illnesses. Workplace safety is not only the right thing to do for your workers; it's the right thing to do for your business." said Dr. David Michaels, Assistant Secretary of Labor1

So, now that we know that safety issues have a financial impact, how can you help your business reduce employee injuries and use mobile forms for training on safety topics? Are safety and injury reporting part of your onboarding for new managers and supervisors for injury reporting and prevention? If not, it should be. How often are you providing training? Do your managers and supervisors know where to go to ask questions as they arise for injury reporting? Mobile forms are great tools to support your managers and supervisors and allow you to create intelligent forms that walk them through safety recordkeeping and timeline requirements. For example, if a supervisor or manager wasn’t sure about one of the questions on the mobile form, there could be an option for “I don’t know” which would prompt follow up questions to help them provide the right answer to the question. You can even provide them with a training video to help them answer the question correctly.

After the onboarding training is conducted with your managers and supervisors, what do you have in place to help them apply the training? Have you developed educational content within the safety reporting to give them the resources to answer the questions correctly? Think about how much new policy and procedure information needs to be provided to managers in their first months of employment. Most employees don’t know what they didn’t understand until they have to apply the information in a real situation.

Because of the advancements with forms, mobile forms can help educate your managers and supervisors to determine if an injury is reportable. Businesses can personalize their mobile forms and use conditional logic to guide managers and supervisors through the completion of forms. Based on their responses additional questions appear and if they are unsure of any answer, more in-depth clarifying questions can guide them to an appropriate answer. The leading mobile forms products of today can become a self-guided assessment tool to educate supervisors and managers, as they fill out the injury form. The mobile form can also prompt them with instructions to help them determine if they need to contact OSHA and within what timeframe or do we just need to inform the company’s safety and compliance manager. The manager or supervisor can also document the date and time of their notification to OSHA if it’s needed.
Businesses can also use mobile forms to create an audit trail for the training programs you have put in place for employees, managers, and supervisors. After each of your training sessions, you can capture electronic signatures from employees verifying that they received training on injury and illness prevention programs.

 

1  Source: https://www.osha.gov/dsg/topics/safetyhealth/

 

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Got a Pulse on Safety

Mobile Forms Improve Employee Injury Tracking & Analysis
Part 3 of 4

By: Shannon Corgan, Director of Marketing

 

We are excited to share Part 3 of our Four Part Series about How Mobile Forms Improve Your Safety Programs. 

If you missed Part One, 3 Ways Mobile Forms Protect Multi-location businesses from New OSHA implications, Click here.

If you missed  Part Two, CYA with Mobile Safety Forms' Visibility, Click Here

How many times have we heard, you can’t manage what you don’t measure? Do you even know how many employee injuries you have today at your location? Yesterday? How many employee injuries at all of your locations? What are the most common injuries? Is it at one location or many? Which sites have the least injuries? Are you even tracking the injury information? When did it happen? Was anyone hospitalized and admitted as an inpatient because of a workplace injury?
First and foremost, you want to make sure you are tracking employee injuries and using the OSHA 300 logs. Many companies today are using mobile forms in the field to capture and document injuries in real time to ensure they are complying with OSHA Occupational Injury reporting timeframes.

Did you know that you’re required to report to OSHA within twenty-four hours if an employee has been injured and has been admitted for an inpatient hospitalization? The OSHA logs help keep you compliant with safety regulations and help you track injuries. Leading companies are using mobile forms to track how many injury reports were submitted in real-time. No more paper forms sitting on someone’s desk or in their truck with illegible writing. Injury forms are in a centralized database that anyone can access at any time on any device. This allows businesses to quickly search for any information contained in the form and the ability to analyze these safety risks. Businesses can now know how many in-patient hospitalizations they have at one location and all locations.

This is more important today based on the OSHA ruling discussed in our first blog regarding multi-location businesses and the expectation for businesses to address safety issues at all of their locations if it the safety issue is present at one location. With modern solutions for mobile forms, businesses can know many injuries you have at each location to identify trends. Once the trends are identified, businesses can take the necessary precautions to avoid them. By having your employee injury information available and searchable by different criteria, you’ll be able to see individual safety issues and quickly disseminate an alert all of your locations to complete a site inspection to remedy any issues. By applying safety measures that you learned about at one location, but applied globally, businesses reduce the potential for OSHA inquiries, investigations, and fines.

If you want to be proactive with your injury reporting, a great way to is to add it to a task most employees do every day. Some of the top timekeeping solutions include mobile forms as part of their clock in and clock out process. To support your OSHA compliance, businesses can ask employees if they were injured on the job today. If they answer yes, an injury report form automatically appears with the information needed to update your OSHA 300 log. By using mobile forms that allow you to make required fields, you can get all of the information you need.

Also, rather than being reactive and anecdotally hearing about injuries on the job site, your safety and compliance employees can be automatically alerted as soon as the safety or injury form is completed. Now with real-time mobile form completions, your safety and compliance staff are practically guaranteed to meet the reporting timelines required to stay in compliance with OSHA.

To learn more about how WorkMax's mobile FORMS can improve your Safety Programs, watch a demo right now. 

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CYA Forms Visibility

Mobile Safety Forms’ Global Visibility Reduces Risks
Part 2 of 4

By: Shannon Corgan, Director of Marketing

 

If you missed Part 1 of our Mobile Safety Forms for OSHA compliance blog, you can check it out here.

In the past, OSHA inspections were limited to just the facility where the safety issues were being investigated. With the recent ruling, that's no longer the case. If you find a safety risk at one location, OSHA is now making you responsible for fixing those issues at all of your locations, regardless if they've inspected your other locations. 

How can you reduce your risk? Businesses need to share all of their safety issues across their entire organization and remedy any concerns in all of their locations. How can this be accomplished? Many companies are using mobile safety forms to complete injury reports for OSHA recordkeeping and they are doing it in real-time.

All of the company employees who are responsible for safety management and compliance now have access to all of the OSHA records from a centralized database. These records can be accessed on any mobile device like smartphones, laptops, tablets, and iPads. They can also be alerted as soon as the safety or injury form has been completed.

As soon as the safety and compliance team is alerted of a safety risk, they can now go into action mode and inspect their location to ensure those risks aren’t present at any of their job locations. Mobile forms solutions are much more powerful than basic electronic or digital forms. They can now be completed from mobile devices (smartphones, tablets, iPads, etc.) by your safety and compliance teams, employees or on-site. What’s great about using mobile forms on mobile devices is that these site inspection forms automatically include the date, time and location of when they were completed.

Mobile forms can also be set up with intelligent workflows to automatically notify the HR department or safety and compliance officers of the company as soon as a mobile safety or injury form is completed. In addition, you can gather all of your safety documentation within the mobile form and include photos, videos and voice notes. These forms with the rich media help create an audit trail, so that if any questions arise, businesses can search the forms and have all the documentation embedded in the form and find the information quickly across their entire organization.

To read part one of the blog series or view our Mobile Forms Demo on Demand, click on the buttons below. 

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 Mobile Forms Protect Against New OSHA Risk

3 Ways Mobile Forms Protect Businesses from New OSHA Implications
Part 1 of 4

By: Shannon Corgan, Director of Marketing

 

Do you have more than one location for your business? Does your business operate in multiple areas? If so, you need to know about a recent groundbreaking ruling that could dramatically increase the risk you are exposing your company to, if you continue business as usual. Find out how mobile forms protect businesses from new OSHA fines. 

Central Transport, based in Warren, Michigan, is a privately held trucking company. They focus on the long-haul market servicing the major regional markets in the US. They have nearly 200 customer service centers throughout the US. At their Billerica, Massachusetts shipping terminal, they were recently fined $330,800 for 14 workplace safety and health standards violations. Although the fine is large, what we should be paying attention to is the reason for the fine. Read the following excerpt from a recent Department of Labor OSHA press release.


"Judge Baumerich's order is significant and precedent-setting. This is the first decision by an OSHA Administrative Law Judge expressly finding that the U.S. Occupational Safety and Health Review Commission may have the authority under the OSH Act to order abatement measures beyond the specific violations identified in the citations. The department is now authorized to proceed with discovery and to demonstrate, by presenting its evidence at trial, that enterprise-wide abatement is merited on the facts of this case," said Michael Felsen, the regional solicitor of labor for New England.1

Here’s OSHA’s take on what this ruling means for businesses that operate in more than one location:

"When an employer has hazards occurring at multiple locations, common sense and reasonable worker protection law enforcement both dictate that the employer take corrective action to safeguard the health and well-being of employees at all its worksites," said Kim Stille, OSHA's regional administrator for New England.

What does this mean for businesses that operate in more than one location? Based on their interpretation it now means that OSHA can cite a facility or location that they haven’t even visited. They are expecting you to protect the safety of your employees at all your locations, at all of your worksites, based on them finding violations at an individual location. You may be asking yourself, what can you do to improve your safety compliance and minimize your risk? Mobile forms protect businesses like yours three ways. First, you have to make sure you share and communicate safety issues across your entire organization. You can instantly notify the right people as soon as a safety or injury form is completed. Mobile forms protect businesses like yours and give you the visibility to all of your safety risks across your entire organization in real time. Secondly, with a centralized database for your mobile forms, you can easily track and analyze your employee injuries to identify trends. You can be proactive with your safety compliance instead of reactive. Thirdly, Training is the #1 thing you need to do to protect your employees and mitigate any risk for your company. With intelligent mobile forms for safety and injury reporting, you can ask additional clarifying questions or provide a training video to watch to help them complete the safety forms correctly.
Mobile Forms can help support the new OSHA implications for multi-location businesses. Check out our next 3 blogs that will go into more details about how you can use mobile forms to support your safety compliance. Click here to read Part 2 of our Mobile Forms for OSHA Blog Series. 

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Sources:

1    United States Department of Labor - Occupational Health and Safety Press Release 12/7/2015  https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=NEWS_RELEASES&p_id=29334

 

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