Job Costing Accuracy Is Improved with WorkMax

3 Ways Job Costing Accuracy Is Improved with Better Time Tracking 

GUEST CONTRIBUTOR TO THE FOUNDATION SOFTWARE BLOG: SHANNON CORGAN, ABOUTTIME TECHNOLOGIES 

How can controllers and financial managers be confident in choosing the right time tracking solution for field employees that will also achieve accurate job costing? It’s a challenge to balance the needs of field employees and the accuracy of job costing reports. Job costing reports typically require considerable manual intervention with countless reallocations, which affects accuracy and delays job costing and Work-In-Progress reporting. Here are three ways that a time tracking solution can help your business achieve the most accurate job costing reports faster than ever before:

1. REAL-TIME ACCOUNTING SYSTEM AND TIME TRACKING INTEGRATION

To improve accuracy and save time on job costing and Work-In-Progress reporting, businesses should select a time tracking solution that integrates with their accounting system in real time. With real-time integrations, every time a new employee, project, task, or cost code is added to the accounting system, the data automatically updates in the time tracking solution to drive job costing accuracy. All of the project cost data in the accounting system and the employee time tracking system stay in sync, making it easy for field employees to track job costs to only active projects or cost codes/task since closed-out projects or archived cost codes/tasks will already be removed. When the accounting system and time tracking system are integrated, the accuracy of job costing is significantly increased and businesses can get real-time job costs to confidently know where each project stands. 

2. GET THE RIGHT JOB COSTING DATA TO THE RIGHT PEOPLE WITH AUTOMATION

Businesses often can’t get accurate job costs from the field because it’s too difficult and takes too much time for field employees to enter or allocate labor hours or production units to the right projects, cost codes, or tasks. To overcome this issue, picklist options need to be limited in the mobile time tracking solution and should only show pertinent projects, tasks/cost codes, and production units. Unfortunately, most companies have hundreds or thousands of current cost codes or projects and don’t have an automated way to filter job costing data to display only picklist options that are applicable to a certain department or an individual employee. If they set up automated permission profiles, only the relevant concrete jobs, as an example, would show for an employee working on the concrete crew — along with the associated cost codes and tasks assigned to that specific concrete project. Automated permission profiles get the right job costing data to the right employees automatically for the most accurate job costs.

3. MULTIPLE WORKFLOWS TO ACCURATELY ENTER AND ALLOCATE TIME FOR JOB COSTING

A flexible mobile time tracking solution with multiple workflows will help businesses achieve job costing based on the level of accuracy they prefer. Multiple workflow options also allow businesses to select the timeliness of their data. For the most precision, businesses should use a real-time workflow, where employees enter time and allocate data in real-time. When it’s done this way, labor hours aren’t estimated and businesses don’t have to rely on an employee’s memory to estimate the hours they worked or what they worked on at the end of the day or week. The second most accurate workflow is time entry in real time with cost code allocation after-the-fact. Under this workflow, businesses achieve the most accurate labor hours by entering them in real time, but the job costing allocation of those hours is still an estimate. Lastly, the third most accurate workflow is using a digital timesheet where time entry and cost code allocation are completed after-the-fact. When the digital timesheet integrates with the accounting system, manual data entry errors are nearly eliminated, and there’s no misinterpretation of handwriting. Because of this, digital timesheets significantly improve accuracy over paper.

To learn more about WorkMax's integrations with the top accounting and ERP solutions, click here. 

World of Concrete 2020 Celebrities WorkMax Booth

World of Concrete 2020 Had The Most Celebrity Sightings 
Biometric Time Card App Identifies Celebrity Matches 
By Jonathan Salas

World of Concrete 2020 may be officially over, but the impact certainly is not. From great new products to amazing demos, it was a week full of excitement, change, and new possibility. This year was different, however, because of all the amazing celebrity appearances! Were you able to meet your favorite star at World of Concrete 2020?

Okay, you probably didn’t, because there weren’t any actual celebrities at World of Concrete 2020, unfortunately. However, to show off our new facial recognition solution in WorkMax at World of Concrete 2020, we held a competition to see who looked the most like your favorite stars. The result was a fun time that showcased amazing solutions to solve a major problem in construction, buddy punching.


Buddy punching is not nearly as fun as it sounds. This occurs when an employee clocks time for their buddy, usually because their buddy is either running later or leaving early. This not only causes a company to overpay an employee, but also means that jobs are getting done less efficiently, and labor is being tracked incorrectly. All of this can be completely eliminated with WorkMax TIME’s facial recognition, because each record with a discrepancy will be flagged, allowing you to easily catch it and put a stop to this time theft.

We wanted to show attendees at World of Concrete 2020 that WorkMax TIME’s facial recognition was easy-to-use and wouldn’t interfere with the clock in/out process. Employees simply take a selfie and it’s compared to their profile image. Advanced metrics like eyes distance, cheek gauntness, and facial structure are then used to give you a match percentage indicating how closely the two images match. This saves you time and money while also preventing buddy punching.

Most employee time tracking solutions only use a face capture method, which is simply taking a picture that must be manually compared to what the employee looks like. It doesn’t provide you any facial analysis or return a photo comparison match percentage. It also can’t alert you of photo mismatches because there’s no photo comparison analysis performed. This is process is not only tedious and repetitive for an employee to manually compare every photo, but it’s also tedious and repetitive. See how frustrating that is?
We decided to hold a competition at World of Concrete 2020 to see who could match closely enough, percentage-wise, to some of the most well-known celebrities. Here are the three winners:

1st Place for Celebrity Photo Match at World of Concrete 2020:
Coming in at first place was Ruben, who matched just over 41% with George Lopez! Congratulations to Reuben for winning our contest, and maybe he can use his prize to kick off his own comedy career.

World of Concrete 2020 WorkMax George Lopez

2nd Place for Celebrity Photo Match at World of Concrete 2020:

We hit it off immediately with Kristina, becoming instant "Friends". We weren’t able to immediately get her the prize for second place, though, because we were on a break, but she matched a stunning 39% Jennifer Anniston.

World of Concrete 2020 WorkMax jennifer anniston winner

3rd Place for Celebrity Photo Match at World of Concrete 2020:


Someone call the Police, because Paul won third place, matching at 34% with the legendary artist Sting. We sent the prize to Paul, so hopefully, he gets our Message in A Bottle.

 World of Concrete 2020 WorkMax Sting

 

The winners of the World of Concrete 2020 Celebrity Photo Match will be contacted to earn their prizes, and we hope that everyone had as much fun as we did!

To learn more about WorkMax TIME’s face recognitionclick here or schedule a demo now.

International Roofing Expo 2020 Celebrity Sightings

International Roofing Expo 2020: Celebrity Sightings & Winners Announced
Biometric Time Clock App Shows Celebrity Match Percentage
Shannon Corgan, Director of Marketing  

We had a great time meeting new roofing contractors at the International Roofing Expo 2020 in Dallas, Texas. We loved talking with roofing contractors and discussing how they’re managing field data collection for their mobile workforce. Managing employee time tracking, field reporting, and asset tracking can be quite a challenge for roofing contractors with so many simultaneous projects with employees, tools, and equipment constantly moving between projects.

This year at the International Roofing Expo 2020, we shared a new WorkMax TIME feature, face recognition, to solve a very common in construction, buddy punching. We designed our face recognition to be easy-to-use for field employees and easily solved buddy punching. Buddy punching happens when co-workers clock in their buddy when they’re not at the job site or clocking them out when they’ve already left the job site.


At the International Roofing Expo 2020, we showed how easy it was to use face recognition on any iOS or Android mobile device with our Celebrity Photo Match Contest. We were on the hunt to find the top three roofing contractors at the International Roofing Expo 2020 with the closest facial match percentage to a celebrity photo. The booth visitors clocked in using WorkMax TIME and took a selfie. After they took their selfie, the face recognition compared the celebrity photo to the booth visitor’s selfie and provided them with a comparison match percentage. The match percentage is based on the visual geometry, including the relationship between the eyes, nose, brow, mouth, and other facial features to provide a match comparison percentage.

At the International Roofing Expo 2020, we also wanted to show contractors that face recognition with a match percentage is the #1 way to eliminate buddy punching. There is “fake news” out there that face capture is THE best way to eliminate buddy punching and it’s not true at all. Face capture only takes photos of employees on clock in or out. There is NO comparison analysis between the profile photo and clock in/out photo. Face capture gives you NO match percentage. Face capture provides NO mismatch alerts because there’s NO photo comparison happening. This is why WorkMax’s true facial recognition with a match percentage is the #1 way to prevent buddy punching. We made sure it was easy-to-use for field employees and that it doesn’t interfere with the clock in/out process for field employees.

Are you ready to see the winners from the International Roofing Expo 2020 Celebrity Photo Match Contest? Here are our first, second, and third place winners. Thanks to all that participated and hope you had as much fun as we did.

1st Place Winner Match to Matt Damon

International Roofing Expo 2020 1st Place Matt Damon

 

2nd Place Winner Match to Elvis Presley

International Roofing Expo 2020 2nd Place Elvis

 

3rd Place Winner Match to Johnny Depp as Jack Sparrow

International Roofing Expo 2020 Johnny Depp

Winners will be contacted by cell phone to receive their prizes and should have their Amazon gift card by next Wednesday. First place will receive a $250 Amazon gift card. Our second-place winner will receive a $150 Amazon Gift Card and our third-place winner will receive a $100 Amazon gift card. We hope you had as much fun as we did with this Celebrity Face Recognition Matching Contest.

To learn more about WorkMax TIME’s face recognition, click here or schedule a demo now.

 

 Time Clock App Overcomes Labor Shortage Challenges

3 Ways A Time Clock App Overcomes Labor Shortage Challenges

Shannon Corgan, Director of Marketing 

Are you using a time clock app? Labor shortages in the construction industry are a major issue and a top concern for construction business owners. You may be wondering how a time clock app can help you with this problem, especially since, according to the USG + US Chamber of Commerce Commercial Construction Index - 2019 Q4, 83% of general contractors are challenged to meet schedule requirements because of the skilled worker shortages. Changing your current time collection process to a time clock app with real-time entry and allocation may seem small, but I guarantee you will quickly see how it helps you work smarter, not harder when it comes to optimizing construction labor.

Here are 3 Ways a Time Clock App Helps You Overcome Your Labor Shortage Challenges.

1. Gather Accurate Labor Hours

You can’t manage what you don’t measure, and to overcome your labor shortages, it’s imperative to accurately measure your labor hours. You don’t want your employees to overestimate their hours by putting in a standard scheduled of 7 AM to 4 PM daily. When you use a time clock app to track labor in real time, you only pay your employees for the hours they work. A time clock app also eliminates buddy punching so you’re not paying employees when they’re not working. If you have a mobile time clock app, your labor cost accuracy will skyrocket, because employees simply clock in/out on their mobile iOS or Android device. No more paying employees for travel time to the job trailer or to the office to clock in or out. GPS will tell you where the employee is when they clock IN/OUT to reduce overpayment for labor hours. If you start using a time clock app with real-time data collection, it’s likely you’ll find your labor hours for a job are less than what you’ve paid in the past and you can actually complete the job in less time than before.

2. Track Completed Work in Real Time

Once you have accurate labor hours captured in real time with a time clock app, you need insight into what your labor force is doing in the field during their shift. Again, to overcome your labor shortage challenges, you have to measure not only total labor hours, but you also need to know how much work is completed during those work hours on each task to optimize your current staffing levels. When you’re measuring labor hours, tasks, and production in real time, you can make adjustments to keep your project on time and within budget. Find a time clock app that captures completed work as soon as your employees change from task to task with the flexibility to have supervisors enter the crew’s production or allow each employee to enter it. When the employees know they’re being measured in real time and that everyone in the company will have access to how much work they’re completing, you’ll see an uptick in productivity. With a time clock app, you’ll have global visibility across your entire organization and can see the most productive crews. To learn more about why you should be tracking your production in real time in your time clock app, view our video, 4 Reasons to Track Completed Work in Your Time Clock App

3. Identify Most Productive Employees, Crews, and Projects

Now that you’re using a time clock app to track labor hours, tasks/cost codes, and production in real time, there are several labor shortage issues that it can solve for you. Firstly, with a time clock app with real-time data collection, you now can see which crews are completing the most work and compare them to other crews doing the same work with similar labor hours. If one crew is consistently outperforming another crew, you can find out what the high performing crew is doing and share their best practices. You may find that you have enough employees and crews to do the work with your current staffing levels. We’ve had small customers save hundreds of thousands of dollars, up to $1.2 million, by switching to collecting labor in real time. It’s never been this easy to collect project field data in real time and take actionable insights to solve your labor shortage problems by tracking, labor, tasks, and production from a mobile time clock app.

Once you have accurate costs and production in real time, you can also bid more aggressively on future projects because you have accurate historical data from your real-time field data collection of similar projects. Once you have real-time insights into labor and completed work on your projects, you can easily identify best practices from your most productive crews and will likely be surprised by how much more productive those crews can be. In fact, you may be far less understaffed than you previously thought. Using real-time labor, tasks, and production data from a time clock app, you’ll optimize the labor you have and reduce your current labor shortages by working smarter, not harder.

To learn more about how WorkMax TIME can provide you with real-time actionable insights into how to optimize your staffing, click here or schedule a demo now