CYA with Employee Time Tracking

 

5 Ways to CYA with Employee Time Tracking
by Shannon Corgan, Director of Marketing 


Do you wish that you could get back to doing what you love at work and spending less time on making sure you’re covering all of your bases to reduce labor risk for your business?

WorkMax TIME makes it easier than ever to be compliant and reduce labor tracking risks. Now you can spend less time on manual processes and increase your time and attendance accuracy with unlimited pay rules, pay periods, shift rules and overtime rules. Additional features like GPS and electronic signatures help to authenticate the time records to easily give you the information you need to avoid or reduce risk.

 WorkMax TIME also automates formerly manual tasks to make sure you’re paying employees exactly the right way based on what they worked across your entire workforce, no matter where your employees are working. Check out these five key features that help you CYA when it comes to tracking your employee’s time.


1. Automated pay rules, pay periods, shift rules and overtime rules? No problem.

Depending on your line of business, state or province you work in and your company payroll rules, collecting and processing accurate time and attendance can be painful and riddled with errors. Regardless of your company size, location or payroll process, WorkMax TIME allows you to set up unlimited Pay Rules, Pay Periods, Shift Rules and Overtime rules, so that you can easily and accurately calculate pay for your employees in an efficient and systematic way.

WorkMax TIME molds to your business no matter how simple or sophisticated your payroll rules are, so that you can eliminate out of cycle payroll runs and avoid any litigation for wage and hour enforcement or FSLA compliance. WorkMax TIME is easy for employees to use for employee time tracking while also simplifying the process for your payroll staff to deliver timely and accurate payroll.

2. Workforce Visibility and Employee Approvals of Time Worked is Key.

The WorkMax employee time tracking solution is accessible on any mobile device or modern web browser, this convenient access increases employee adoption and promotes transparent and fair time tracking. Employees want to be paid fairly and companies want their employees to be paid fairly. With WorkMax TIME, employees get paid accurately and companies can be sure that they are paying employees fairly for the time that they work.

Arming your employees with a quick and easy way to track, review and sign off on their time is a win-win for everyone. As an extra added bonus for your payroll team, you can reduce the number of payroll disputes, extra phone calls and special requests submitted by employees to see how many hours they’ve worked in the week. 

3. Tracking Tasks and Activities is Critical for Accurate Pay

Tracking TIME easily and accurately is the first step.To increase visibility, productivity and the bottom line it is critical to also track what employees were doing and for how long. You may have employees that perform multiple tasks, or activities throughout their work day and you may even have different pay rates associated with those different tasks. With WorkMax TIME employees can quickly and easily track tasks concurrent to their time worked, from any device no matter where they are.

Changing tasks throughout the day takes seconds, with only a few clicks. By providing your employees an easy way to track their activities and job duties accurately, you can make sure that their pay check is always accurate, along with your job costing. This protects your business from potential litigation for incorrect pay rates based on their job functions or activities. You always have instant access to documentation of what tasks were performed throughout the day with the employee’s signature that they approved the time and task.

4. Electronic Employee Signatures makes Payday a Breeze.

Some businesses require their employees to track their own time; some businesses have supervisors track time for employees. Either way, processing payroll without documentation that your employees have approved their time worked with their signatures is critical. If you can’t easily capture and track your employees’ approval of their time, you could be opening your business to numerous potential risks without.

Employees could make false claim they weren’t paid the correct hours that they actually worked and you can reduce your risk because you have their signature that they approved their time records. Sometimes employees are victims of underpayment of wages due to manual data entry errors. By using WorkMax TIME for employee time tracking, your employees can easily see and sign off on their time with electronic signatures from any device from anywhere. This protects your business with verifiable proof that the employee approved their work hours prior to payroll and greatly reduces your business’ risk.

5. GPS Time Stamps Validate Accurate Workforce Location.

For companies with mobile workforces, it’s difficult to capture what customer, location or project employees were working on throughout their workday. With WorkMax, GPS stamps can be tracked as your workforce clocks in, changes tasks or even when they move to new job locations through the day. As time records stream into the office, the GPS time stamps and map views insure you can be confident you have the right people at the right location at the right time. Many times customers may have questions on when your employees were actually working onsite and for how long. With WorkMax TIME all of your workforce location information is now documented, completely accurate and easily accessible.

To learn more about how to CYA with WorkMax TIME, View our Demo on Demand or Get Pricing. 

 

 

Viewpoint Construction Software Integration with WorkMax 2

WorkMax TIME by AboutTime Technologies Integrates with Vista by Viewpoint Construction Software

Syncs Employee Time Tracking with Payroll and Accounting for Accurate Labor and Job Costs

PRESS RELEASE (Payson, UT – October 12, 2016) AboutTime Technologies, a 13-year veteran of on-premise mobile resource management, today announces WorkMax TIME’s integration with Vista TM by Viewpoint Construction Software. WorkMax TIME is an easy-to-use cloud based employee time tracking solution that automates time collection across an entire workforce to provide accurate labor answers on any device at any time for any size business in any industry. WorkMax TIME by AboutTime Technologies is part of the WorkMax Complete Suite and works seamlessly with FORMS, TIME, ASSETS, SERVICE, and INSIGHT. WorkMax TIME’s configurable integration with Vista TM by Viewpoint Construction Software streamlines data flow from the field to the office and syncs employee time keeping data into payroll and accounting for accurate labor and job costs. WorkMax TIME’s multiple time collection workflows make it easy for employees or supervisors to allocate labor costs in real-time or after-the-fact for true job and labor costs. WorkMax TIME also allows businesses to create unlimited pay periods, shift rules and overtime rules to automate time calculations and reduce compliance risks. “We’ve been a development partner with Viewpoint Construction Software for over a decade and we’re looking forward to providing contractors a cloud solution to make them more efficient, accurate and profitable with real-time labor data and accurate job costing with WorkMax TIME.” said David Moyer, president of AboutTime Technologies.

WorkMax by AboutTime Technologies will be exhibiting in Portland, Oregon at Collaborate 16, Viewpoint Construction Software’s Annual User Conference in booth 205 and will also be presenting The Role of Mobility in Construction in 2016 on Thursday, October 13, 2016 at 1:30 PM PDT.

 

About AboutTime Technologies

AboutTime Technologies has been a leader in on-premise mobile resource management with AboutTime Enterprise Suite to optimize labor, assets, and forms for the last 13 years. In addition to the on-premise suite offering, AboutTime Technologies now offers WorkMax, an entirely new cloud-based platform available as a suite or as individual solutions for resource management. The WorkMax individual solutions include FORMS, TIME, ASSETS, SERVICE and INSIGHT. WorkMax’s modern cloud-based resource management provides instant, accurate answers by connecting teams for labor, assets, forms, service scheduling and dispatch with real-time business intelligence for any size business in any industry. For more information about WorkMax visit www.WorkMax.com

 

5 5 Employee time tracking must haves WorkMax

5 Employee Time Tracking Must-Haves 

Deciding which employee time tracking solution is right for you can be time consuming. There are so many things to consider, but have you thought about what you need to make sure you'll find a solution that fits your business needs now and is flexible enough to grow with your business? To make the process easier for you, we created a list of the five things you must have for employee time tracking. 

1. Multiple Workflows

Most employee time tracking software systems make businesses mold to it. Find a solution that fits your business, one with multiple time collection and allocation workflows. The best solutions allow your employees and/or supervisors to enter or allocate time in real-time or after the fact. Pick one workflow or a mix of them. Take advantage of the ultimate flexibility with workflows like real-time entry & allocation, real-time entry & after the fact allocation, or even after the fact time entry & allocation with digital time sheets. 

2.  Unlimited Pay Rules and Pay Periods

Not many employee time tracking systems have the flexibility to add as many pay periods, shift rules or overtime rules to automate accurate time calculation. You never know where your business might expand and you need a system that is flexible enough to automate pay periods, shift rules, and overtime rules. An automated employee time tracking solution that integrates with your payroll and accounting systems reduces errors, out of cycle payroll runs and risk for lawsuits. You will want to find a system that grows with your business and simplifies calculations.

3.  Setup User Access by Location, User Role, Individually and More

Not all employee time tracking solutions allow you to set user roles and permission by user role, location and /or individual permissions. Find a solution that puts you in control to set up the data how you want your users to see it. This saves employees’ time by filtering what they can see to quickly enter time and tasks in the field.

4. Easy Time, Location and Task Allocation

Find an employee time tracking system that's easy to use for employees and supervisors. Pick a solution that's simple to allocate time to the right project and/or activity in real time or after the fact for job cost accuracy. Find a system that allows supervisors to clock in/out a group of employees to a project or allocate tasks to save time. You'll also want to make sure that employees can clock in and out and switch between different projects and tasks throughout the day in a few clicks. 

5. Simple Time Tracking and Calculating When Employees Change Tasks and Projects in a Day. 

Let your employees focus on their work and select a solution that's easier to use than an ATM machine. Whether time records come in from different time zones, or even completely out of order, a top system will know exactly what to do with them and accurately calculate who did what, how long they did the activity, and when they did the work. Time and job cost accuracy should never be a worry. 

 

employee time tracking 

Employee Time Tracking - 6 no-brainer reasons to change your process today:

 

1. Timesheets and spreadsheets are costing your business MUCH more than you may realize.

workmax employee time trackingWhat could your business do with an extra $6,000 per employee, per year, every year? You simply can't do business without your amazing people, its no surprise then that labor costs are also the single largest expense for the majority of today's businesses. The costs of using archaic employee time tracking systems to manage workforce labor is conservatively estimated to cost an average business over $6,000 per year, per employee! The American Payroll Association reports that employers lose an average of 42 minutes per employee, per day due to estimated, inaccurate labor reported by writing it down after the fact (time sheets or spreadsheets). With an average hourly burden of $25 per employee, a 50 employee business will lose more than $300,000 annually (each and every year) due to inaccurate labor tracking processes. Additionally this estimate does not even account for costly data entry errors or labor-based overhead such as workers comp and liability insurance, and other business expenses directly related to your total payroll costs.

2. Mobility. Employees need anytime, anywhere access for accurate employee time tracking.

workmax employee time trackingFor many businesses, gone are the days of the cubicle. Its 2016 and more than ever, employees are on the go, remote and mobile. Mobile devices are being leveraged as critical business tools to help the mobile workforce get their work done more efficiently, from anywhere. Modern employee time tracking solutions can help your employees quickly track their time, tasks, projects and even their productivity, using the same mobile devices they already use every day. Mobile time clock apps and mobile labor tracking solutions help employees get work done quicker and help employees log it accurately, as it happens. Mobile devices and simple cloud solutions will provide your business greater real-time visibility, accountability and accuracy or your workforce.

3. Accurate time tracking reported in real-time improves client invoicing and job costing.

workmax employee time trackingReplacing paper time sheets with a simple cloud based time tracking solution can connect all of your teams and enable them to share job, project and accurate billable information quicker. Accurate time worked, tasks completed and productivity data, detailed by client or project, can stream into a central cloud-based system, virtually real-time, as it happens. The end result for your business is improved client billing accuracy, increased client billing efficiency and most importantly, now you your business can see exactly where you are making money and where you are not as it happens, opposed to weeks later. The ability to know where you are sooner is allowing businesses to pivot and adjust to increase profits. 

4. Less payroll headaches and more happy employees each and every payday.

workmax employee time trackingPayroll and the old process of tracking, transferring, processing can be a burden on your team. Manual data entry is painful and stressful for your entire staff. It is too easy to make a simple mistake and transpose time worked, tasks and codes worked on. These common and frequent mistakes, whether done in the field or in the office can result in an inaccurate paycheck and can be extremely frustrating for your workforce. Today's automated employee time tracking solutions virtually eliminate the need for repetitive and tedious re-keying of time and attendance data. Employees can sign off and approve their time worked as it happens and your payroll and office staff can replace your stressful payroll processes with an accurate, quick and efficient solution to not only track your workforce, but to get your people paid more efficiently.

5. DOL compliance is critical for your business. CYA with accurate workforce labor documentation.

workmax employee time trackingKeeping a time stamp for each and every clock in/out, job code, task change and GPS location can protect your business in costly client disputes, unemployment claims, workers comp claims and potential DOL and DCAA issues. With an automated employee time tracking system employees can review and sign off on time worked, you can see who’s on the clock, where and what they are doing. Rest assured with an automated system all of your workforce labor data is also nicely organized in one central database, accurately documented to protect your business in case of a labor audit or labor dispute.

6. Anytime, anywhere access to your workforce labor data.

workmax employee time trackingDon't overlook the convenience and power of being able to access and manage your workforce labor data anytime, from anywhere. A cloud-based employee time tracking system not only enables employees to enter, track and review time from anywhere, it also enables your estimators, PMs, managers, executives and entire staff to work with current, accurate labor data from anywhere. Estimating the next project is much easier when you can quickly reference exact labor actuals from a prior similar project. Getting a client quick, current answers can prove priceless for your business. Approving and processing payroll while out of the office can save the day. There are many business benefits to automating your employee time tracking process, don't underestimate the power of anytime, anywhere access to all of your neatly organized, accurate, real-time labor data.

Click HERE to see the WorkMax Employee TIME Tracking Webinar:

Time Webinar WM B