5 Key Time Savers Missing In Your Employee Time Tracking Solution 

By Shannon Corgan, Director of Marketing 

When looking for an employee time tracking solution, you want to make sure that you're getting a solution that is going to be as efficient as possible and save you the most time. Here's a list of the Top 5 Features that you're missing in your employee time tracking solution. 

 

Multiple Ways to Collect Employee Time TrackingMANY WAYS TO COLLECT TIME

Take advantage of the ultimate flexibility by collecting labor hours in real-time, after-the-fact with digital timesheets, or both real-time and after the fact digital timesheets with WorkMax TIME. You have the flexibility to use a combination of the time collection methods for employee time tracking to meet the needs of your whole organization. Time can be submitted by an individual employee or supervisors can track a crew's time with a smartphone or you can set up a mobile tablet kiosk at your client's locations. Your office staff can use a kiosk to clock IN/OUT or they can do it from their desktop, laptop, or mobile device. WorkMax TIME makes it easy and offers you many options to fit the needs of your organization to save you time processing payroll.  

Many Ways to Allocate Employee Time Tracking MANY WAYS TO ASSIGN OR ALLOCATE TIME

Most project-based businesses want to track what their employees are working on. Other employee time tracking solutions only offer you one workflow to allocate time. If you don't allocate and collect your employees' time in real time and have your employees allocate their time in real time, you don't have an option to do it later. It's NOW or NEVER with other employee time tracking solutions on the market. With WorkMax TIME, supervisors or individual employees have the flexibility to quickly allocate labor hours to the right activity in real time or after the fact. Supervisors can even allocate time for their whole crew in real time or after the fact to save time and be more efficient and accurate with their job costing. 

 

PreAssign Tasks to Employees for Employee Time Tracking

PREASSIGN PROJECTS AND TASKS/COST CODES

Depending on the size of your company and level of detail with your cost codes, your employees could be wasting hundreds of hours a week scrolling through a list of thousands of irrelevant tasks or cost codes. Save your employees time by preassigning tasks to a project to limit the list of tasks and projects for them to select from when they are clocking IN and/or changing tasks throughout the day. This means that employees will only see the projects they are assigned to and the tasks related to their duties to save them time and make it much easier to get them to adopt a mobile employee time tracking solution. The easier and faster you make it to track job costs the more accurate your job costs will be.  

 

Know Where Your Assets Are Asset Tracking

KNOW WHO HAS AN ASSET & WHERE IT IS

Tired of spending too much time trying to find where your equipment is? How many phone calls, text messages, or emails does it take to find out who has the equipment or tools you're looking for? By using an employee time tracking solution like WorkMax TIME combined with WorkMax ASSETS for asset tracking, your employees can easily capture asset usage and you will know who has your assets, where they've been used and where it's all at. Save time and reduce asset losses with WorkMax TIME + WorkMax ASSETS. 

 


Production Units with Employee Time Tracking

KNOW WHAT'S COMPLETED ON THE JOB WITHOUT BEING THERE

Most employee time tracking solutions out there don't allow you to be able to track production units to know what's happening in the field and what's being accomplished. With WorkMax TIME, it's easy for your employees to track cost codes or tasks with production units from their mobile devices with the correct production units. To save time and get the right production units completed on your projects, WorkMax TIME sets up the right units of measure ahead of time so that you 're comparing apples to apples for all of your projects for your entire organization. With accurate production units with the right units of measure, you can confidently know what your employees have accomplished and quickly communicate it with your clients.

 

Find out how you can upgrade to the top solutions to manage all of your mobile resources all in one place with WorkMax TIME, ASSETS and FORMS, view our video or watch our Demo on Demand Now

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BLOG PAPER BREAK UP Paper Your Lies Are Hurting Me

3 Employee Time Tracking and Asset Tracking Lies By Omission by Paper

By Shannon Corgan, Director of Marketing 

Time is critical when you are managing labor and equipment intensive projects. You can’t afford to make decisions in hindsight because it can delay your project schedule and drastically escalate your project’s cost. When you rely on paper to manage mobile or remote employees, you’re limiting your ability to make decisions in real time based on what is happening in real time. It makes it difficult to take corrective actions to mitigate any financial impact when you're making decisions based on day old or week old and sometimes month old information regarding the project status. Your paper forms, paper timesheets, and paper equipment logs are omitting a lot of information and as they say, lying by omission is still a lie. When you're using paper forms, paper timesheets, and paper equipment or asset tracking logs, there are so many lies by omission that force you to constantly make your decisions based on outdated or inaccurate information.

Here are the 3 biggest lies by omission that are hurting your business’ efficiency and profitability:

WorkMax Employee Time Tracking Employee LocationsPaper Lie #1 - My Employees Are On the Job Site 
Paper time cards are never going to be able to tell you this. Sometimes you can rely on supervisors to verify this, but depending on the size of the project, the supervisor may not even see all of his employees each day. You’re relying on employees to get to the job on time and document it on their paper timesheets. According to the APA, employees overestimate their time by 4.5 hours per week due to late arrivals, leaving early, and extended breaks and lunches. You’re overpaying your employees and aren’t getting your full 8 hours of productivity from them. By using WorkMax TIME’s GPS, Geo-Fencing, and Facial Recognition, you can confidently know where your employees are when they’re clocking IN/OUT and know that it’s the right person that you’re paying for the work that they performed that day.  

 

Employee Time Tracking COMPLETED WORKPaper Lie #2 - I Know What Was Completed Today Without Being There

People typically procrastinate and rush to fill out their timesheet at the end of the week and frequently write down inaccurate hours, tasks, and rarely track production units. Unless you’re at each customer location all day long, you’re never going to be able to answer with confidence which tasks were completed with paper timesheets. With WorkMax TIME, it’s never been easier to know what's been completed on the project because WorkMax TIME makes it's so easy for your employees to track tasks and production units from their mobile devices. By pre-assigning specific tasks to employees based on their skillset and pre-assigning the correct unit of measure per task, you can confidently know what your employees have accomplished and easily communicate it with your clients. 

 

WorkMax ASSET Tracking LocationPaper Lie #3 - My Tools and Equipment Paper Log is Accurate 
People hate filling out paperwork. They don’t understand why it’s important and they feel like it just slows them down from getting their “real” work done. When you’re using paper or even spreadsheets to track your tools and equipment, it’s nearly impossible to know where all of your tools and equipment are. Employees share tools when they’re doing similar work and think the other person is going to check the tools and equipment back into the equipment manager. Supervisors don't know with confidence where their tools and equipment are and have to make multiple phone calls, send text messages, and emails to locate the tools and equipment.

According to the Annual Theft Report 2016
, The National Equipment Register (NER) estimates the annual cost of equipment theft to be around $400 million and the average value of a stolen piece of equipment is $29,258. If you don’t know where your tools and equipment are it’s likely you don’t even know it’s missing and missing equipment and tools drastically drives up your project costs. Two of the top reasons that contribute to the high rate of equipment theft is the low risk of getting caught and poor equipment and site security. Without an easy-to-use mobile asset tracking system in place, you're at a high risk to have your tools and equipment lost or stolen. Learn more about how WorkMax TIME + ASSETS allows you to know who has your tools and equipment in real time and where the equipment is. WorkMax TIME + ASSETS makes it easy to manage your mobile assets and mobile employees with mobile-to-mobile asset transfers. You can confidently know from your mobile device or computer in the office where your assets are and who has them at ALL times to limit any potential asset losses or thefts. 

There are so many limitations when you're running your business with paper forms, paper time cards, or paper asset or equipment log. Let’s stop with all of these lies by omission that paper feeds us every day and finally break up with Paper. Once you cut your ties with paper for mobile forms, employee time tracking and asset tracking, you can be free to move to a more modern integrated solution to automate managing your mobile workforce all in one place with WorkMax. Your life will be simpler and your projects will be more profitable and efficient. 

To learn more about WorkMax TIME, ASSETS, or FORMS, view our video or watch our Demo on Demand Now

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3 Employee Time Tracking Myths Debunked

3 Mobile Employee Time Tracking Myths Debunked

By Shannon Corgan, Director of Marketing 

For the last 15 years, we have been working with small and large construction companies to help them move from time clocks, timesheets, and spreadsheets to a mobile employee time tracking solution. Many of the same misconceptions we encountered 15 years ago are some of the same ones we hear today. These false assumptions hold true across all industries with mobile workforces. Though there has been some slight improvement in the IT spend by the construction industry, 46.7% still spend less than 1% on their IT budget according to the 2017 ConTech Report

Here are 3 of myths about mobile employee time tracking solutions debunked: 

Employees Scared of mobile employee time tracking tech

 

"My employees are not techy enough to track time on a mobile device." According to Pew Research, 95% of Americans own a mobile device and 77% own smartphones. This is a 35% increase in smartphone ownership since 2011. If your employees are 18 – 29, 94% of them have a smartphone and 89% of Americans between 20-49 have a smartphone. According to the Bureau of Labor Statistics, the median age of a construction worker is 42.6 and the median age for all employed workers in the US is 42.2, so almost all of your employees own a smartphone and are very comfortable using it. When we started introducing mobile technology to the construction industry 15 years ago, we added hundreds of customers by convincing them to buy a mobile employee time tracking solution because using it was as simple using an ATM with a PIN code. Today, practically all of your employees are familiar with entering a PIN code on their smartphones and can take a selfie so there’s no good reason why you can’t get your employees to track their time on their smartphones or from a company-owned tablet. It’s just a few clicks on the WorkMax TIME app for your employees to clock in and take a selfie to utilize the facial recognition feature. WorkMax employee TIME tracking is also offered in Spanish to overcome any language barriers. 

 

Expensive Mobile Devices

 

"It’s too expensive to buy mobile devices for all my employees to track time." Well, according to Pew Research above, most of your employees already have an iOS or Android smartphone, so you don’t have to purchase anything to track your employees’ time. iOS has 53.6% of the market share in the US and Android has 45.79 %. That means that 99.39% of mobile devices have an iOS or Android operating systems that support mobile employee time tracking.  When you look at the amount of money you would spend for an employee time tracking solution compared to what you would save based on our ROI calculator, the cost is negligible. We’ve had some clients report a 2926% ROI when they used WorkMax TIME and WorkMax FORMS to manage their mobile workforces' employee time tracking and mobile business forms.  

 

Accurate Employee Time Tracking

 

"My employees are always accurate with their time tracking." According to the American Payroll Association, your employees overestimate their time worked by 4.5 hours per week. The overestimated time worked includes arriving late for work, taking long lunches and breaks, leaving early, having a buddy clock them out after they have left their work location or having a buddy punch them in before they’ve arrived at work. The over-reported labor issues can be avoided with an automated employee time tracking solution with GPS, geofencing, facial recognition, and accurate task tracking. You can confidently know that your employees are in the right location when they are clocking in or out for the day and know when they’ve gone outside the geofence. You’ll have no concerns about buddy punching when you use the facial recognition feature in WorkMax TIME to track your employees' time to achieve the most accurate labor hours. You can also see efficiency trends by comparing how long it took them to perform similar tasks or jobs in the past.

 

To learn more about how WorkMax TIME can help you reduce labor costs and be more productive, view our video or watch our demo on demand. 

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3 Ways Youre Losing Money with Time Clocks Timesheets and Punch Cards

3 Ways You're Losing Money with Time Clocks, Punch Cards, and Timesheets

By Shannon Corgan, Director of Marketing 

Are you still using a time clock, punch cards, time cards, or paper timesheets? Whatever the reason you’re using a time clock, punch card, you need to know that there are some major drawbacks to using them for your employee time tracking. Here are the top 3 reasons that time clocks, punch cards, paper time cards or timesheets are dwindling away your profits:

Time Clock Graphic 1. Buddy Punching on Time Clock
If you’re using a time clock or punch card for your business to track your employees’ time, then you’re leaving the door wide open for your employees to clock in their buddy at work when they’re not there and they are definitely not working. Whether they are clocking in their coworker early because they got stuck in traffic or clocking them out after they left work, all of this time adds up and is costing your business money and affecting your bottom line. With a mobile workforce, that’s why you need to replace your time clock or punch clock with a mobile employee time tracking solution with facial recognition to know who is clocking in and out from their mobile devices. With facial recognition with WorkMax TIME, you can eliminate buddy punching and reduce your labor costs.

 

Employee Time Tracking Travel Time

2. Travel Time to/from Time Clock 
If you have a limited number of time clocks or punch clocks at a large office or a large job site, you’re paying your employees for unproductive labor hours. After they clock in, they have to walk or drive to where they’ll be working for the day. As an employer, you are obligated to pay your employees for this travel time, according to the Fair Labor Standards Act. Depending on the size of your company, 5 minutes per day at $20 per hour for 100 employees adds up to $43,333.33 annually. If you had an automated employee time tracking solution like WorkMax TIME for your business, you can save $43,333.33 annually because employees clock in from their mobile devices on the job site and you have a GPS location of where they are when they clock in. No more wasted labor expenses when employees are traveling from the Time Clock or Punch Clock to your employees’ work area or job site. 

Employee Time Tracking Over Estimated Time

3. Overestimated Time with Timesheets or Time Cards

With paper timesheets, employees can overestimate their time by showing up late for work or leaving early or take long lunches or breaks. Your employees’ time is your money and is eating away at your profits. Many times with paper timesheets or time cards, employees fill them out at the end of the week and have to rely on their memory. This leads to employees overestimating their hours worked for the week. This can also put your employees into overtime and cost you even more money. The APA estimates 49 minutes per employee per day is overestimated. Click here to see calculate how much overestimated time could be costing your business. With an automated employee time tracking solution like WorkMax TIME, you know where your employees are when they are clocking IN/OUT and you know that it’s the right person clocking IN/OUT. The GPS feature and facial recognition give you the assurance you’re not overpaying your employees for the work they did for you. WorkMax TIME also captures their hours worked in real-time from mobile devices so you’re not relying on their memory for their hours worked that week. You can be confident that you’re paying the right employee for the right hours. 

 

To learn more about WorkMax TIME’s automated employee time tracking solution that’s available on any device from anywhere for the most accurate labor costs, check out our video or view our demo on demand.

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