Ive Lost that Loving Feeling For Paper for Employee Time Tracking Mobile Forms and Asset Tracking

3 Ways Paper is Crippling Your Office Staff When it Comes to  Employee Time Tracking, Asset Tracking, and Business Forms

By Shannon Corgan, Director of Marketing

This week’s blog was submitted anonymously by a very disgruntled Payroll Manager. She’s just couldn’t hold back that she’s lost that loving feeling for paper. Though she’s tried to explain to her bosses about it, she’s having a tough time getting through and wanted to see if other office managers or payroll managers are experiencing the same thing. Let me warn you that she really lets loose and goes into graphic detail about how paper is physically affecting her, so be prepared. If you have any tips on how she can get her business owners to consider automating her employee time tracking, business forms, or asset tracking, you can reply to the email you received today. 

We really hope your relationship with paper hasn’t affected you as negatively as it’s affected her. We knew it was frustrating dealing with paper for employee time tracking, business forms, and asset tracking when you’re managing a mobile workforce, but we had no idea it had gotten this bad.

Here are the top 3 reasons why the office manager who shall remain anonymous has lost that lovin’ feeling for paper:

v2 Laryngitis

1. Laryngitis – I feel like I’m constantly losing my voice because of all the calls I have to make to collect paper timesheets and forms from my mobile employees and supervisors. Even after I get the paper forms and timesheets back in the office, I am STILL missing signatures or critical business information on the paper asset tracking logs, timesheets, or HR forms and have to make even more phone calls to my guys in the field. Somedays I have no voice left at the end of the day from all the phone calls and feel like I'm swallowing glass. Because most of our employees are mobile and in the field, the burden is put on me and the other office staff to get all the information from the field. We’re constantly frustrated with incomplete information for employee time tracking, business forms, and asset tracking. Our bosses don’t like change and keep sticking with broken manual processes and paper forms.

 

Hand Cramps2. Carpel Tunnel and Tenosynovitis – I have carpal tunnel from typing so many emails to my mobile employees and Tenosynovitis from texting my field employees because I can’t read their handwriting. Whoever taught them penmanship should be fired. If I wasn’t in so much pain from all of this typing, texting, and mouse clicking, I’d send each school board member a letter that they need to do a better job teaching penmanship in schools. My field employees think I can read chicken scratch and hieroglyphics. Imagine that. They might as well also call me the all-knowing Wizard of Oz while they're at it. I’m also about to lose my index finger because of all the mouse clicking to create job folders to save photos, scanned forms, and videos into the right folders on the server to keep all the documentation organized. Don’t even get me started on how ridiculous it is that I have to first read chicken scratch and then I have to spend hours manually entering the employee time tracking information into the payroll and accounting systems. The several hours it takes for me to do manual data entry for the employee time tracking and payroll, doesn’t even include the hours I spent entering paper safety forms or other HR forms into other business applications. It’s 2018 and I’ve definitely lost that loving feeling for paper. We are not even in a love/hate relationship, I hate paper and manual processes and my poor hands can't take it anymore. 

Broken Foot

 

3. Stress Fractures in My Feet – I have stress fractures in my feet from walking from job site to job site replacing old paper forms and timesheet forms with updated timesheets, business forms, and asset tracking logs. When we can't find a piece of equipment, I'm even sent to the job site to try and find it. You don’t even want to see the bunions I have on my feet too. I’m tired and my feet hurt. I want digitized mobile forms that can dynamically update and customize forms across all devices in a matter of a few clicks across all of your mobile devices and PCs. All of our mobile employees have smartphones, so I want us to finally break up with paper to start working smarter not continue to work harder. My old body just can’t take it anymore. 

 

 

If you’ve also lost that loving feeling for paper for your employee time tracking, asset tracking, or business forms, there are definitely more fish in the sea to help you solve managing your mobile workforce and mobile resources. With WorkMax TIME, FORMS, and ASSETS, you can harness the power of mobile technology to simplify managing your mobile people, forms, and things. We’d love to help you get your loving feeling back with managing your mobile workforce and making your life easier. Please let us know if you’re ready for a change and are looking to simplify managing your mobile workforce with a mobile solution for employee time tracking, mobile forms, and asset tracking. 

To learn more about WorkMax TIME, ASSETS, or FORMS, view our video or watch our Demo on Demand Now

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5 Key Time Savers Missing In Your Employee Time Tracking Solution 

By Shannon Corgan, Director of Marketing 

When looking for an employee time tracking solution, you want to make sure that you're getting a solution that is going to be as efficient as possible and save you the most time. Here's a list of the Top 5 Features that you're missing in your employee time tracking solution. 

 

Multiple Ways to Collect Employee Time TrackingMANY WAYS TO COLLECT TIME

Take advantage of the ultimate flexibility by collecting labor hours in real-time, after-the-fact with digital timesheets, or both real-time and after the fact digital timesheets with WorkMax TIME. You have the flexibility to use a combination of the time collection methods for employee time tracking to meet the needs of your whole organization. Time can be submitted by an individual employee or supervisors can track a crew's time with a smartphone or you can set up a mobile tablet kiosk at your client's locations. Your office staff can use a kiosk to clock IN/OUT or they can do it from their desktop, laptop, or mobile device. WorkMax TIME makes it easy and offers you many options to fit the needs of your organization to save you time processing payroll.  

Many Ways to Allocate Employee Time Tracking MANY WAYS TO ASSIGN OR ALLOCATE TIME

Most project-based businesses want to track what their employees are working on. Other employee time tracking solutions only offer you one workflow to allocate time. If you don't allocate and collect your employees' time in real time and have your employees allocate their time in real time, you don't have an option to do it later. It's NOW or NEVER with other employee time tracking solutions on the market. With WorkMax TIME, supervisors or individual employees have the flexibility to quickly allocate labor hours to the right activity in real time or after the fact. Supervisors can even allocate time for their whole crew in real time or after the fact to save time and be more efficient and accurate with their job costing. 

 

PreAssign Tasks to Employees for Employee Time Tracking

PREASSIGN PROJECTS AND TASKS/COST CODES

Depending on the size of your company and level of detail with your cost codes, your employees could be wasting hundreds of hours a week scrolling through a list of thousands of irrelevant tasks or cost codes. Save your employees time by preassigning tasks to a project to limit the list of tasks and projects for them to select from when they are clocking IN and/or changing tasks throughout the day. This means that employees will only see the projects they are assigned to and the tasks related to their duties to save them time and make it much easier to get them to adopt a mobile employee time tracking solution. The easier and faster you make it to track job costs the more accurate your job costs will be.  

 

Know Where Your Assets Are Asset Tracking

KNOW WHO HAS AN ASSET & WHERE IT IS

Tired of spending too much time trying to find where your equipment is? How many phone calls, text messages, or emails does it take to find out who has the equipment or tools you're looking for? By using an employee time tracking solution like WorkMax TIME combined with WorkMax ASSETS for asset tracking, your employees can easily capture asset usage and you will know who has your assets, where they've been used and where it's all at. Save time and reduce asset losses with WorkMax TIME + WorkMax ASSETS. 

 


Production Units with Employee Time Tracking

KNOW WHAT'S COMPLETED ON THE JOB WITHOUT BEING THERE

Most employee time tracking solutions out there don't allow you to be able to track production units to know what's happening in the field and what's being accomplished. With WorkMax TIME, it's easy for your employees to track cost codes or tasks with production units from their mobile devices with the correct production units. To save time and get the right production units completed on your projects, WorkMax TIME sets up the right units of measure ahead of time so that you 're comparing apples to apples for all of your projects for your entire organization. With accurate production units with the right units of measure, you can confidently know what your employees have accomplished and quickly communicate it with your clients.

 

Find out how you can upgrade to the top solutions to manage all of your mobile resources all in one place with WorkMax TIME, ASSETS and FORMS, view our video or watch our Demo on Demand Now

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BLOG PAPER BREAK UP Paper Your Lies Are Hurting Me

3 Employee Time Tracking and Asset Tracking Lies By Omission by Paper

By Shannon Corgan, Director of Marketing 

Time is critical when you are managing labor and equipment intensive projects. You can’t afford to make decisions in hindsight because it can delay your project schedule and drastically escalate your project’s cost. When you rely on paper to manage mobile or remote employees, you’re limiting your ability to make decisions in real time based on what is happening in real time. It makes it difficult to take corrective actions to mitigate any financial impact when you're making decisions based on day old or week old and sometimes month old information regarding the project status. Your paper forms, paper timesheets, and paper equipment logs are omitting a lot of information and as they say, lying by omission is still a lie. When you're using paper forms, paper timesheets, and paper equipment or asset tracking logs, there are so many lies by omission that force you to constantly make your decisions based on outdated or inaccurate information.

Here are the 3 biggest lies by omission that are hurting your business’ efficiency and profitability:

WorkMax Employee Time Tracking Employee LocationsPaper Lie #1 - My Employees Are On the Job Site 
Paper time cards are never going to be able to tell you this. Sometimes you can rely on supervisors to verify this, but depending on the size of the project, the supervisor may not even see all of his employees each day. You’re relying on employees to get to the job on time and document it on their paper timesheets. According to the APA, employees overestimate their time by 4.5 hours per week due to late arrivals, leaving early, and extended breaks and lunches. You’re overpaying your employees and aren’t getting your full 8 hours of productivity from them. By using WorkMax TIME’s GPS, Geo-Fencing, and Facial Recognition, you can confidently know where your employees are when they’re clocking IN/OUT and know that it’s the right person that you’re paying for the work that they performed that day.  

 

Employee Time Tracking COMPLETED WORKPaper Lie #2 - I Know What Was Completed Today Without Being There

People typically procrastinate and rush to fill out their timesheet at the end of the week and frequently write down inaccurate hours, tasks, and rarely track production units. Unless you’re at each customer location all day long, you’re never going to be able to answer with confidence which tasks were completed with paper timesheets. With WorkMax TIME, it’s never been easier to know what's been completed on the project because WorkMax TIME makes it's so easy for your employees to track tasks and production units from their mobile devices. By pre-assigning specific tasks to employees based on their skillset and pre-assigning the correct unit of measure per task, you can confidently know what your employees have accomplished and easily communicate it with your clients. 

 

WorkMax ASSET Tracking LocationPaper Lie #3 - My Tools and Equipment Paper Log is Accurate 
People hate filling out paperwork. They don’t understand why it’s important and they feel like it just slows them down from getting their “real” work done. When you’re using paper or even spreadsheets to track your tools and equipment, it’s nearly impossible to know where all of your tools and equipment are. Employees share tools when they’re doing similar work and think the other person is going to check the tools and equipment back into the equipment manager. Supervisors don't know with confidence where their tools and equipment are and have to make multiple phone calls, send text messages, and emails to locate the tools and equipment.

According to the Annual Theft Report 2016
, The National Equipment Register (NER) estimates the annual cost of equipment theft to be around $400 million and the average value of a stolen piece of equipment is $29,258. If you don’t know where your tools and equipment are it’s likely you don’t even know it’s missing and missing equipment and tools drastically drives up your project costs. Two of the top reasons that contribute to the high rate of equipment theft is the low risk of getting caught and poor equipment and site security. Without an easy-to-use mobile asset tracking system in place, you're at a high risk to have your tools and equipment lost or stolen. Learn more about how WorkMax TIME + ASSETS allows you to know who has your tools and equipment in real time and where the equipment is. WorkMax TIME + ASSETS makes it easy to manage your mobile assets and mobile employees with mobile-to-mobile asset transfers. You can confidently know from your mobile device or computer in the office where your assets are and who has them at ALL times to limit any potential asset losses or thefts. 

There are so many limitations when you're running your business with paper forms, paper time cards, or paper asset or equipment log. Let’s stop with all of these lies by omission that paper feeds us every day and finally break up with Paper. Once you cut your ties with paper for mobile forms, employee time tracking and asset tracking, you can be free to move to a more modern integrated solution to automate managing your mobile workforce all in one place with WorkMax. Your life will be simpler and your projects will be more profitable and efficient. 

To learn more about WorkMax TIME, ASSETS, or FORMS, view our video or watch our Demo on Demand Now

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3 Employee Time Tracking Myths Debunked

3 Mobile Employee Time Tracking Myths Debunked

By Shannon Corgan, Director of Marketing 

For the last 15 years, we have been working with small and large construction companies to help them move from time clocks, timesheets, and spreadsheets to a mobile employee time tracking solution. Many of the same misconceptions we encountered 15 years ago are some of the same ones we hear today. These false assumptions hold true across all industries with mobile workforces. Though there has been some slight improvement in the IT spend by the construction industry, 46.7% still spend less than 1% on their IT budget according to the 2017 ConTech Report

Here are 3 of myths about mobile employee time tracking solutions debunked: 

Employees Scared of mobile employee time tracking tech

 

"My employees are not techy enough to track time on a mobile device." According to Pew Research, 95% of Americans own a mobile device and 77% own smartphones. This is a 35% increase in smartphone ownership since 2011. If your employees are 18 – 29, 94% of them have a smartphone and 89% of Americans between 20-49 have a smartphone. According to the Bureau of Labor Statistics, the median age of a construction worker is 42.6 and the median age for all employed workers in the US is 42.2, so almost all of your employees own a smartphone and are very comfortable using it. When we started introducing mobile technology to the construction industry 15 years ago, we added hundreds of customers by convincing them to buy a mobile employee time tracking solution because using it was as simple using an ATM with a PIN code. Today, practically all of your employees are familiar with entering a PIN code on their smartphones and can take a selfie so there’s no good reason why you can’t get your employees to track their time on their smartphones or from a company-owned tablet. It’s just a few clicks on the WorkMax TIME app for your employees to clock in and take a selfie to utilize the facial recognition feature. WorkMax employee TIME tracking is also offered in Spanish to overcome any language barriers. 

 

Expensive Mobile Devices

 

"It’s too expensive to buy mobile devices for all my employees to track time." Well, according to Pew Research above, most of your employees already have an iOS or Android smartphone, so you don’t have to purchase anything to track your employees’ time. iOS has 53.6% of the market share in the US and Android has 45.79 %. That means that 99.39% of mobile devices have an iOS or Android operating systems that support mobile employee time tracking.  When you look at the amount of money you would spend for an employee time tracking solution compared to what you would save based on our ROI calculator, the cost is negligible. We’ve had some clients report a 2926% ROI when they used WorkMax TIME and WorkMax FORMS to manage their mobile workforces' employee time tracking and mobile business forms.  

 

Accurate Employee Time Tracking

 

"My employees are always accurate with their time tracking." According to the American Payroll Association, your employees overestimate their time worked by 4.5 hours per week. The overestimated time worked includes arriving late for work, taking long lunches and breaks, leaving early, having a buddy clock them out after they have left their work location or having a buddy punch them in before they’ve arrived at work. The over-reported labor issues can be avoided with an automated employee time tracking solution with GPS, geofencing, facial recognition, and accurate task tracking. You can confidently know that your employees are in the right location when they are clocking in or out for the day and know when they’ve gone outside the geofence. You’ll have no concerns about buddy punching when you use the facial recognition feature in WorkMax TIME to track your employees' time to achieve the most accurate labor hours. You can also see efficiency trends by comparing how long it took them to perform similar tasks or jobs in the past.

 

To learn more about how WorkMax TIME can help you reduce labor costs and be more productive, view our video or watch our demo on demand. 

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