Mobile Forms Improve Employee Injury Tracking & Analysis
By: Shannon Corgan, Director of Marketing
We are excited to share Part 3 of our Four Part Series about How Mobile Forms Improve Your Safety Programs.
If you missed Part One, 3 Ways Mobile Forms Protect Multi-location businesses from New OSHA implications, Click here.
If you missed Part Two, CYA with Mobile Safety Forms’ Visibility, Click Here
How many times have we heard, you can’t manage what you don’t measure? Do you even know how many employee injuries you have today at your location? Yesterday? How many employee injuries at all of your locations? What are the most common injuries? Is it at one location or many? Which sites have the least injuries? Are you even tracking the injury information? When did it happen? Was anyone hospitalized and admitted as an inpatient because of a workplace injury?
First and foremost, you want to make sure you are tracking employee injuries and using the OSHA 300 logs. Many companies today are using mobile forms in the field to capture and document injuries in real time to ensure they are complying with OSHA Occupational Injury reporting timeframes.
Did you know that you’re required to report to OSHA within twenty-four hours if an employee has been injured and has been admitted for an inpatient hospitalization? The OSHA logs help keep you compliant with safety regulations and help you track injuries. Leading companies are using mobile forms to track how many injury reports were submitted in real-time. No more paper forms sitting on someone’s desk or in their truck with illegible writing. Injury forms are in a centralized database that anyone can access at any time on any device. This allows businesses to quickly search for any information contained in the form and the ability to analyze these safety risks. Businesses can now know how many in-patient hospitalizations they have at one location and all locations.
This is more important today based on the OSHA ruling discussed in our first blog regarding multi-location businesses and the expectation for businesses to address safety issues at all of their locations if it the safety issue is present at one location. With modern solutions for mobile forms, businesses can know many injuries you have at each location to identify trends. Once the trends are identified, businesses can take the necessary precautions to avoid them. By having your employee injury information available and searchable by different criteria, you’ll be able to see individual safety issues and quickly disseminate an alert all of your locations to complete a site inspection to remedy any issues. By applying safety measures that you learned about at one location, but applied globally, businesses reduce the potential for OSHA inquiries, investigations, and fines.
If you want to be proactive with your injury reporting, a great way to is to add it to a task most employees do every day. Some of the top timekeeping solutions include mobile forms as part of their clock in and clock out process. To support your OSHA compliance, businesses can ask employees if they were injured on the job today. If they answer yes, an injury report form automatically appears with the information needed to update your OSHA 300 log. By using mobile forms that allow you to make required fields, you can get all of the information you need.
Also, rather than being reactive and anecdotally hearing about injuries on the job site, your safety and compliance employees can be automatically alerted as soon as the safety or injury form is completed. Now with real-time mobile form completions, your safety and compliance staff are practically guaranteed to meet the reporting timelines required to stay in compliance with OSHA.
To learn more about how WorkMax’s mobile FORMS can improve your Safety Programs, watch a demo right now.