Challenges with Accuracy Using Paper Time Card
Gunthers collected employees’ time on paper time cards and they wanted more accuracy on the time cards. With paper time cards, they didn’t have a way to know if the employee was at the job site and when they wrote down their clock in or out times. Unless a supervisor or foreman was on the job sites with the employees for the entire day, they didn’t have any way to verify their employees’ hours. Sometimes employees entered their hours at the end of the day or just copied the hours and tasks from another employee. This led to inaccurate labor hours and job costs.
Another accuracy issue with paper time cards was illegible handwriting. When the handwriting was illegible, payroll was not able to correctly enter the hours worked for the employees the first time. With incorrect hours payroll would have to cut adjustment checks after the employee received their paycheck to accurately pay them for their time. Also, after the time cards were submitted to the office, the payroll staff had to manually type the time records into Spectrum by Viewpoint for payroll processing.
In addition to inaccurate labor hours on the paper time cards, there were also inaccuracies with the job cost accounting for their projects. For example, employees would write down a job code number and the job code number didn’t correlate to the name of the job. There was no data validation of the job code numbers to the actual names of the projects and lead to labor hours and tasks being added to the wrong job. This resulted in inaccurate job costs which required additional time for payroll to correct the job cost errors. In addition, when the job cost errors were not corrected in time before the commission payments, it resulted in inaccurate commission payments for the sales staff.
Gunthers chooses WorkMax TIME to integrate with Spectrum by Viewpoint
Nathan Silvey, Service Manager, for Gunthers selected WorkMax TIME to increase the accuracy of their payroll processing and make their employee time tracking process more efficient. With WorkMax TIME, employees were more accurate because they were clocking IN/OUT in real-time and were no longer relying on their memory when writing down their time at the end of the day or copying their co-worker’s time and tasks for the day. With WorkMax TIME’s GPS, they could also see where employees were when they clocked IN/OUT and see if their clock IN/OUT location matched up to the job site they were assigned to for the day. They were able to proactively address any clock IN or OUT issues that didn’t match to their job sites before they processed payroll to ensure accurate labor costs, job costs, and sales commission payments.
With two-thirds of their employees working in the field, Gunthers needed to find a solution that was easy to use. They liked how clean and simple the user interface is in WorkMax TIME. This made it easy for them to transition their employees from paper time cards to their mobile devices to track time and allocate their labor hours to the right jobs. There was no need to have large in-person training sessions with WorkMax TIME for their employees because it was so easy to use.
WorkMax TIME’s integration with Spectrum by Viewpoint for payroll and accounting was a top selection criterion when Gunthers was evaluating employee time tracking solutions. WorkMax TIME integrates with over 100 applications, including Spectrum by Viewpoint, and the integration setup was completed in less than a day. Gunthers’ time tracking data automatically pushed the labor hours, tasks, and job numbers into Spectrum by Viewpoint for accurate job cost accounting and payroll.