3 More Reasons Employees Fight Change

3 Reasons Employees Fight Change for Employee Time and Attendance Tracking
By Shannon Corgan, Director of Marketing 

Your employees’ ability to adapt to change is directly related to how well you manage your team. As a supervisor or leader in your company, the day-to-day management of your team will predict your success, whether you are rolling out a new employee time tracking solution or any type of change. Before you announce any changes to your team, you’ll want to take a step back and evaluate how your employees perceive your management and how much they trust you. You’ll also want to make sure to assess your teams’ readiness by looking at how you are managing and communicating with your employees. Once you assess how you manage your team and communicate with them, you’ll want to determine what you may need to do as a manager to reduce any pushback you might get when you decide to implement a new employee time tracking solution. If you prepare in advance, you will be able to help motivate your team to achieve better results and more easily adopt the new employee time tracking solution or any new software solution. Here are the three reasons employees fight change and what you can do to reduce their resistance:

Mistrust

1. Mistrust – Employees that mistrust their managers and the management team will struggle to embrace any changes. Trust is built up over time and if your employees trust you, they are more likely to accept the changes. Think about what you may have done as supervisor or manager or what has your leadership team done to contribute to the lack of trust your employees feel. One of the biggest reasons that employees don’t trust their supervisors and leadership team is due to inconsistent behavior. If you don’t do what you say you are going to do, your employees may begin to question your inconsistent behavior. People are more likely to trust managers that are consistent with their behavior and the will embrace change more easily.
Another reason employees don’t trust managers or leaders in their company is that they over delegate. Leaders need to be in touch with how things are done within their business and have the ability to roll up their sleeves and pitch in when it’s crunch time. If supervisors delegate all the work, employees begin to not trust that their supervisor understands how much work it takes to get the job done. If employees feel like their supervisors are out of touch and don’t understand what it takes to get their job done, the employees are more resistant to change and less likely to accept any changes that are communicated by their manager or the leadership team. 

 

fear of job loss2. Loss of Job Security/Control - When you are implementing any type of technology, employees tend to fear that they are going to lose their job. When you’re implementing an employee time tracking solution, your payroll or administrative staff that handle employee timekeeping may fear that the automated software will save so much time and eliminate so many of their manual tasks and job responsibilities. This causes them to fear that they will lose their job. This is why it’s critical to communicate the goals of the change to the employee time tracking solution with your payroll team well in advance. Let them know you’d rather them spend less time on manual error-prone activities like reviewing and keying in paper time cards. You want them to spend more time on the analytics to improve your payroll accuracy and new projects to grow their skill sets. Also, employees with limited computer skills will be insecure about their ability to learn an automated employee time tracking solution. To put these employees’ minds at ease and to overcome their fear, you want to let them know you’re committed to their professional development and want to give them a new automation solution to improve their skill set.

 

Timing is everything


3. Bad Timing – Before you even think about implementing an employee time tracking solution, make sure you look at your team’s current workload before scheduling its roll out. If your payroll team is at maximum capacity and there are no more hours in the day to take on an important task like implementing an employee time tracking solution, you’ll want to either wait or move current projects to the back burner. It’s important for managers to understand the amount of time that it will take for their staff to implement a new employee time tracking solution and also understand the importance of all the projects their team is working on. This will help you successfully shift around priorities. Timing is everything. You want to make sure that you’re not making too many changes in a short amount of time, to allow your employees to adapt and become comfortable with a change before rolling out another change.

We’ve talked about the three reasons employees fight change. It all comes down to being a good manager by building your trust with your employees, communicating that technology won’t be replacing their jobs but enhancing their skill set, and staying in touch with your team’s current workloads.

We've created a few example email templates to effectively communicate change to your employees, payroll team and supervisors/managers. CLICK HERE to see the email templates. 

To get started with WorkMax TIME to simplify and automate employee time tracking from anywhere, on any device, anytime, view our Demo on Demand or Get Pricing 

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3 Ways to Communicate Change Successfully

3 Emails to Announce a New Employee Time Tracking Solution
By: Shannon Corgan, Director of Marketing 

 Last week, we talked about what you need to do to successfully overcome any resistance to change when implementing an employee time tracking solution. If you missed it, here’s a link to the Top Reasons People Resist Change Blog.

Fear of the unknown is the number one reason people fear change. Here are four ways to overcome their fears:

  • Give affected employees ample notice of the change
  • Clearly explain what the change is
  • Describe how the change will affect them
  • Tell them why you are making the change and its benefits

Communication is key to overcoming your employee's resistence to change. These three email templates can help when you're communicating the change to your hourly employees, supervisors, and payroll employees. 

Check out 3 email templates to help you successfully communicate the change to all of your employees that will be using and administering an employee time tracking solution: 

 1

March 25, 2017

 

Dear Employees,


At ABC Company, we are always looking for ways to automate our business to make your jobs easier. You’ve shared that it’s difficult to know how many hours you’ve worked during a pay period and we want to make it easier for you. We know that our hourly employees are always conscientious of our overtime policies.

Also, there have been times that your managers or our payroll team many have had a hard time reading your handwriting on a time card and didn’t pay you the right amount on your paycheck. We want to do everything possible to avoid any errors with your paychecks and do everything we can to pay you right the first time.
We listened to your needs and by April 30th, we will be rolling out a new employee time tracking solution to make it easier for you to submit your time to us. Our new solution, _____________, will allow you to:

  • Clock IN/OUT from your smartphone, company tablet or iPad, laptop or desk computer
  • See the hours you’ve worked
  • Approve your time from your phone or at the office
  • See number of hours worked within the pay period
  • Save time trying to get your bosses’ signature on your time card
  • Have your time automatically calculated

Here’s a quick video to show you one sample workflow of how easy it will be to track your time. Let us know what you think. If you have any questions, please don’t hesitate to ask me when I see you in the hallways or feel free to email or call.


We will be sending you more information as we make progress with implementing our new employee time tracking solution. Rest assured, we will be providing ample training so you feel comfortable clocking IN and OUT and approving your time before we make the change to the new system.
Sincerely,

Jane Doe
COO
ABC Company
602-555-5555

 

2

 


March 25, 2017


Dear Supervisors and Managers,

At ABC Company, we are always looking for ways to help save you time managing your hourly employees’ time and simplify the process.
You’ve told us that reviewing paper time cards and verifying hours and handwriting takes more time that you’d like. You’ve also shared that delivering, faxing, and emailing forms to the office is extending your workday. We’ve also heard that you’d like to spend less time on manual administrative tasks and get back to the work you love doing for ABC company.
We listened to your needs and by April 30th, we will be rolling out a new employee time tracking solution to make it easier for you to manage and approve time for our employees. Our new solution, _____________, will allow you to:

  • Clock IN your employees with a few clicks at the beginning of the day, Clock OUT/IN for lunch and Clock OUT at the end of the day.
  • Approve all of your employees’ time as a group by clicking a few buttons
  • Capture employees’ signatures on time worked from your mobile device
  • Access and approve employees’ time from anywhere, anytime and on any device
  • Eliminate the need to fax, scan or deliver time cards to the office
  • Stop manually calculating employees hours worked; it will be automatic
  • See employees hours worked in real time, if needed


Here’s a quick video to show you one sample workflow of how easy it will be to track your time. Let us know what you think. If you have any questions, please don’t hesitate to ask me when I see you in the hallways or feel free to email or call.


Our goal is for our managers and supervisors to spend the least amount of time on administrative tasks and make sure we pay you and our employees right every time. We will need your leadership on this initiative to help us make our company as a whole more efficient and improve how we manage employee time and labor tracking.


Rest assured, we will be providing ample training so you feel comfortable clocking IN and OUT and approving your time before we make the change to the new system.

Sincerely,

Jane Doe
COO
ABC Company
602-555-5555

 
3

March 15, 2017

Dear Payroll Team,

At ABC Company, we are always looking for ways to automate our business to make your jobs easier and more efficient.
We’ve heard that you’d like to eliminate manual processes and you would like employee time tracking to be integrated with our payroll. You’ve also said that it’s difficult getting mobile and remote employee’s time cards in a timely manner. We’ve also heard that you’d like to reduce the amount of time it takes to make sure the payroll hours are accurate on our time sheets, auditing the time sheets and making sure it has the proper approvals.

We listened to your needs and by April 30th, we will be rolling out a new employee time tracking solution to make it easier for you to process payroll. Our new solution, _____________, will allow you to:

  • Eliminate manual data entry of paper time cards into payroll system
  • Expedite payroll processing and streamline the process
  • Improve payroll accuracy of hours worked with actual hours vs. estimated hours
  • Reduce out of cycle paycheck runs due to poor handwriting or miscalculated hours

Our goal is for our payroll team to spend the least amount of time on administrative tasks and make sure we pay you and all of our employees right every time. We will need your leadership on this initiative to help us make our company as a whole more efficient and improve how we manage employee time tracking.


Here’s a quick video to show you one sample workflow of how easy it will be for employees in the office or in the field to track their time. Please take a look at it and let us know what you think. Our goal is to provide you with the technology to automate manual tasks to better serve our employees. If you have any questions, please don’t hesitate to ask me when I see you in the hallways or feel free to send me any of your questions by email or call.


Rest assured, we will be providing training so you and all of the employees you support feel comfortable clocking IN and OUT and approving your time before we make the change the new system.
Sincerely,

Jane Doe
COO
ABC Company
602-555-5555

 
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3 Ways Mobile Forms Transform Businesses

3 Ways Mobile Forms Transform Businesses
By Ryan Remkes, CEO

You’ve heard about the vast benefits of implementing mobile forms, mobile technology and paperless process within your business, but like any core business process, there’s never “a good time” to tackle taking your business paperless.

Lack of time and fear of change is likely what holds many companies back. After years of dealing with on premise software installations and painful software implementations, the “new business solution fear” is very real and let’s face it… everyone is busy and 9 to 5 time is incredibly precious.

Still, the thought of paperless data collection intrigues you. Results are proven and you’ve heard about the many e-forms and paperless benefits other businesses are realizing. Capturing real-time, rich, accurate mobile forms data is the first step to going paperless. Sharing accurate forms data that streams into your business systems from mobile, remote and local teams throughout the business day is the next step.

Gaining accurate forms information that provides visibility allows employees to make confident decisions, execute and move quickly. Digital data makes your business more agile and more competitive. Mobile forms data can also CYA and can protect your business with searchable, powerful documentation.

Still, do you have the time? Does implementing a true digital forms solution justify the pain and the effort? Will your mobile employees, remote workers and office staff all adopt a new paperless, mobile forms solution? Most importantly, will it produce tangible business results and a return on investment for your particular business?

Implementing business-grade mobile forms solutions and going paperless is one project that is absolutely worth doing. Here are 3 key ways mobile forms can transform your business:

Speed

 

 SPEED. Solutions and platforms have changed rapidly over the last few years. Today in 2017, the reality is there are business-grade cloud-based mobile forms solutions that you can fully implement (in your business) in a single afternoon. Yes, it’s true, you can do this today! The best paperless solution providers have eliminated lengthy, costly, traditional software implementations. Mobile app stores also make the mobility chore much simpler so you can download the mobile app and sync up to your new forms in minutes. The entire process really can be as easy as sign up, set up, build your forms in the cloud, sync up and go. By this time tomorrow, your team could be capturing rich, accurate mobile and mobile forms data.

 

 

Sharing

 

SHARING. Capturing accurate data in your mobile forms is step one. It eliminates manual process, human mistakes and is superior to paper and spreadsheet processes in every way. Mobile forms deliver great benefits but do not overlook the power of easily transferring and sharing your paperless forms so effortlessly. Cloud-based mobile forms solutions provide your teams with nearly instant access to business data that used to take days or weeks to scan, email, Dropbox (or whatever storage flavor) and share with coworkers. The best mobile forms solutions allow completed forms to be automatically organized in your cloud account, they can then be accessed, downloaded, reviewed, printed and emailed from anywhere. Some solutions even provide intelligent alerts and notifications. Imagine getting an email as your critical forms are submitted. 

 

 

Execution

 

 EXECUTION  What are you doing with the data your employees are required to capture? Where is it? Easily searchable? Do you ever feel like your business is bogged down in the process, running in quicksand? Going paperless can help you capture and transfer information across city, county, state and national lines within mere seconds. Imagine moving your business data, project pictures, client or employee signatures, field notes, tables, calculations and other forms data from the field, into your office in virtual real-time. Simple data collection, rapid transfer and anywhere access helps your best and brightest to make better decisions for the good of the business, much quicker. Return on Investment comes from using the data to execute and grow.

 

 

When it comes to choosing a mobile forms solution, a general understanding of the platform’s features is enough to make a sound decision that will take your business to an entirely new level. There is a wealth of information easily accessible and available today, the competitive edge for your business tomorrow will be with those that most efficiently capture, share, review, process AND execute on critical business data. These are the three keys to choosing a solution that will pull you from the quicksand and rapidly propel your business growth in the mobile information age.

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Top Reason People Resist Change
By: Shannon Corgan, Director of Marketing 

We are always looking for ways to increase productivity and efficiency in all areas of our businesses. Technology is a great way to achieve maximum productivity and efficiency. With the explosion of the mobile device market with tablets and smart phones, your business cannot afford to miss out on using the power of technology.

As you are researching ways to improve your company’s productivity and efficiency, you’ll want to start by looking at any manual or paper processes that could be automated. The top two inefficient paper driven business activities are paper time cards and paper forms. Replacing paper time cards or spreadsheets with an automated employee time tracking solution will not only increase your productivity and efficiency but will significantly increase your bottom line. When it comes to forms, you want the data and signatures on the forms, not the actual paper. Let’s be honest; most people didn’t get an A+ in penmanship, so it can be quite a chore to decipher the handwriting on the forms. Another indication of how inefficient paper forms are is to wander around your office and see the piles of papers sitting on employees desks. Why? It seems that there is never enough time to the get those paper forms filed. The bottom line is that paper slows down your business.

Now that you recognize the need to make changes in your business, you will want to know that the top reason employees resist change is the fear of the unknown. Deciding to make a change to an employee time tracking or mobile forms solution will affect most if not all of your employees. Time tracking solutions will have the most significant impact on your hourly employees and those who manage them. You don’t want this change to be perceived as a negative. Most of all you don’t want “push back” from your employees which could potentially derail the success of the new software.

People do not like change. Most people’s mindset is “If it ain’t broke, don’t fix it”. Once you understand that the fear of the unknown is the biggest reason for that mindset, it will help you as you start researching employee time tracking and mobile forms solutions.

You will need to automate your business process as much as possible to have scalable growth. In addition, it's critical to have your employees on board when you're automating mobile forms or employee time tracking for it to be successful.

You can be successful at rolling out a new employee time tracking and mobile forms solution by communicating with all of the affected employees well in advance of the changes. Employees need help in understanding what the changes will be and how it will affect them. It’s critical to share with your employees why changes are being made, and how it will impact them. When you are thinking about replacing paper forms and time cards with mobile forms and an automated employee time tracking system, there will be an effect on your employees. Change is often thought of as negative. With the right approach it doesn’t have to be.

To learn more, view our video, Putting People First to Avoid Implementation Pitfalls or check out our blog next week to see example email templates that help to overcome the fear of the unknown when implementing employee time tracking solutions.

 

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